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CITY OF YORKTON

SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES

AUGUST 11, 2003

 

Minutes of a Regular Meeting of Council held on Monday, August 11, 2003 in Council Chambers City Hall commencing at 7:00 p.m.

Present: Mayor Phil De Vos, Councillors Arnelien, DeRyk, Goulden, Hill, Wegner and Wyatt.

Staff Members Present: Matt Bernat, Laurie-Anne Rusnak, Darcy McLeod, Jeff Humble, Troy LaFreniere, Lonnie Kaal, Bill Hawkins, Shawna Kriger-Kemp and Kelly Kaban, Gord Bulmer, Don Kunkel. Recording: Bonnie Schenher.

A quorum being present Mayor Phil De Vos in the Chair called the meeting to order at 7:00 p.m.

APPROVAL OF AGENDA

***R00291-2003

Arnelien - Wyatt

That the Regular Council Agenda be approved for this Meeting of Council.

Carried.***

APPROVAL OF MINUTES

Regular Council Meeting Minutes of July 14, 2003

***R00292-2003

DeRyk - Goulden

That the Regular Council Meeting Minutes of July 14, 2003 be approved as presented.

Carried.***

Committee of the Whole Council Meeting Minutes – July 14, 2003

***R00293-2003

Goulden - Hill

That the Committee of the Whole Council Meeting Minutes of July 14, 2003 be received and filed as presented.

Carried.***

HEARING OF PETITIONS

Parkland Regional College – Proclamation – Literacy Awareness Month – September, 2003

A letter dated June 2, 2003 from Carol McCullough, Literacy Coordinator with the Parkland Regional College was circulated for the consideration of Council.

Ms. Roshan Hemani was present in Council Chambers to speak to their request.

***R00294-2003

Goulden - Wegner

That the Council of the City of Yorkton authorize Mayor De Vos to declare the month of September as "Literacy Month" in the City of Yorkton and to raise the Literacy Flag on Monday, September 8, 2003 at 10:00 a.m. at City Hall Park.

Carried.***

Rose Weitzel – Saturday Transit Services Hours

A petition requesting that the Yorkton City Dial-A-Bus Service begin at 9:00 a.m. on Saturdays rather than 10:00 a.m. was circulated for the consideration of Council.

Ms. Rose Weitzel was present in Council Chambers to speak to this issue.

***R00295-2003

DeRyk - Arnelien

That the Council of the City of Yorkton receive and file the petition requesting Saturday service begin at 9:00 a.m. instead of 10:00 a.m. and authorize Administration to complete a transit study and bring back the report to Council for the October 6, 2003 meeting.

Carried.***

ADMINISTRATIVE REPORTS

Director of Finance – Debt Limit

A memorandum dated July 25, 2003 from the Director of Finance regarding the Debt Limit was circulated for the consideration of Council.

***R00296-2003

Arnelien - DeRyk

That the Council of the City of Yorkton authorize Administration to proceed with the public notice indicating the intention to apply to the Provincial Municipal Board for a long term debt limit of $25,000,000 with the proviso that general debt excluding the utility and land operations do not exceed $15,000,000.

Carried.***

Bill Parker arrived at 7:22 p.m.

Director of Finance – 2003 Financial Statement and Public Accounts

Mr. Bill Parker, Chartered Accountant was present in Council Chambers to speak to Council regarding the 2002 Municipal Public Accounts and Financial Statement.

***R00297-2003

Wegner - Wyatt

That the 2002 Municipal Public Accounts and Financial Statement be received and filed as presented.

Carried.***

Director of Finance – Insurance Fund

A memorandum from the Director of Finance dated July 29, 2003 regarding the Insurance Fund was circulated for the consideration of Council.

***R00298-2003

Arnelien - Goulden

That the Council of the City of Yorkton authorize the Director of Finance to collapse the Insurance Fund Account and transfer the entire amount, currently $219,633.40 to a new reserve account entitled "Insurance Contingency". The purpose of the fund would be to offset significant losses that are not insurable or facilitate unusual increases in premiums.

Carried.***

Manager of Community Planning – Residential Subdivision

R.M. of Orkney No. 244 – SE Ό 15-25-4-W2 Parcel A, Plan 61Y01053

A memorandum dated July 24. 2003 from the Manager of Community Planning along with an application to subdivide land was circulated for the consideration of Council.

***R00299-2003

Goulden - Hill

That the Council of the City of Yorkton reply to Saskatchewan Government Relations and Aboriginal Affairs-Community Planning Branch indicating that the City objects to the approval of the proposed subdivision application (C. Tamblyn) for the SE Ό Section 15-25-4-W2 as presented in the Saskatchewan Government Relations and Aboriginal Affairs letter of July 16, 2003, as it fails to comply with the Yorkton Planning District Development Plan Bylaw No. 13/94 and the Yorkton Planning District Zoning Bylaw No. Z2-94.

Carried.***

REPORTS OF COMMITTEES AND MATTERS REFERRED

Director of Leisure Services – Yorkton Family Leisure Centre Complex

A memorandum dated August 5, 2003 from the Director of Leisure Services was circulated for the consideration of Council.

A presentation was given by the consultants and the Director of Leisure Services. Mr. Dave Ilsey, Mr. Harry Jedlic and Mr. Gerry Agrey were present in Council Chambers to answer any questions on the project.

***R00300 - 2003

Wegner - Goulden

That the Council of the City of Yorkton authorize the allocation of $14,645,000 for the construction of the Yorkton Family Leisure Centre Complex (Hutchinson/Jedlic), plus $350,000 to be allocated for the Library Renovation Project (Kindrachuk Agrey) at its existing location and that an additional $150,000 be transferred from reserves for the Library Renovation Project.

***R00301 – 2003

DeRyk - Goulden

That the above resolution be amended by adding "That the Family Leisure Centre Committee be requested to provide information regarding further refinement of the proposed budget allocating additional monies to the Convention Centre and the Library Renovation Project from the total existing $14,995,000 project funding and report back to Council at their earliest convenience".

Voting on the amendment.

Carried.***

Voting on Motion R00300 - 2003 as amended.

 

Councillors Arnelien and Wyatt opposed.

Carried.***

***R00302-2003

Wegner - DeRyk

That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 9:43 p.m.

Carried.***

***R00302-2003

DeRyk - Hill

That we rise and report from the Committee of the Whole Council Meeting at 10:50 p.m.

Carried.***

Director of Finance – Land Development Fund

***R00303-2003

DeRyk - Hill

That the Council of the City of Yorkton accept Recommendation No. C00039-2003 as contained in the Committee of the Whole Council Minutes of August 11, 2003 that Administration be authorized to implement the new Off-site Services Reserve Policy and repeal the following policies known as Water and Sewer Capital Reserve Policy 50.10; Recreation Development Capital Reserve Policy 60.20; and the Arterial Roads Capital Reserve Policy 50.30.

Councillor Wegner opposed.

Carried.***

Manager of Building Inspections and Property – Parkland Racing Association

***R00304-2003

DeRyk - Wyatt

That the Council of the City of Yorkton accept Recommendation No. C00041-2003 as contained in the Committee of the Whole Council Meeting Minutes of August 11, 2003 and approve the location and authorize Administration to undertake arrangements to execute a lease agreement with Parkland Racing Association for approximately 20 acres of the SW 10-26-4-W2nd-LSD 5 for development of a Motor Sport Facility and further commence discussion with Beaverdale Beef Producers concerning their needs through 2004 and longer.

Carried.***

***R00305 -2003

Wyatt - Hill

That this Regular Council Meeting adjourn at 10:59 p.m.

Carried.***

 

Approved this 8th day of August, 2003.

Mayor Phil De Vos

MAYOR

Laurie-Anne Rusnak

CITY CLERK