Minutes of a Regular Meeting of Council held on Monday, February 9, 2004 in
Council Chambers City Hall commencing at 7:00 p.m.
Present: Mayor Phil De Vos, Councillors Arnelien, Goulden, Hill, Maloney,
Schmidt and Wyatt.
Staff Members Present: Wayne Jensen, Laurie-Anne Rusnak, Darcy McLeod, Bill
Hawkins, Don Kunkel, Lonnie Kaal and Kelly Kaban. Recording: Gloria Signarowski.
A quorum being present Mayor Phil De Vos in the Chair called the meeting to
order at 7:00 p.m.
APPROVAL OF AGENDA
Arnelien – Wyatt
That the Regular Council Agenda be approved for this Meeting of Council as
Councillor Wyatt thanked the Public Works Department for the great snow
removal they do in Yorkton.
Councillor Goulden advised that at the SUMA Convention four of the city
employees were honored for their years of service to the City of Yorkton.
Congratulations to Fran Brimacombe, Engineering Assistant who has served the
City of Yorkton for 25 years and was one of the award winners.
Councillor Schmidt congratulated Denise Parsons, Administrative Assistant
also received a Meritorious Service Award at the 2004 SUMA Convention for her 25
years of service to the City of Yorkton.
Councillor Arnelien congratulated Doug Ruf, Lt. Fire Fighter who also
received an award for his 26 years of service with the City of Yorkton. He also
congratulated Mayor Phil De Vos who has been elected as Vice-President for
Cities at the SUMA Convention.
Councillor Hill congratulated John Krawetz, Equipment Operator who has also
served the City of Yorkton for 24 years and received a Meritorious Service Award
at the 2004 SUMA Convention. Also she extended a thank you to the Community
Theatre for their spectacular performance of "My Fair Lady" and
reminded everyone that this Wednesday is film night at the Tower Theatre at 7:00
p.m. brought to you by the Short Film and Video Festival.
Councillor Maloney congratulated the people at the Yorkton Library for the
Yorkton Family Literacy Day festivities. Melody Wood and all the children put on
a great show. He also thanked Grant Bjornrud and Steve Farquason who organized
the elementary school junior curling bonspiel for teams from across the area,
Ituna, Kamsack, Canora and lots of other places.
Mayor Phil De Vos thanked the individuals who participated in the Last Cattle
Frontier; Ducks Unlimited, Sask. Agriculture and Food, the dignitary family Mr.
and Mrs. Combs and Alfred LaBas. He thanked the REDA’s who did a fantastic job
representing an entire region. He also thanked the Fire Fighters for their quick
response to three significant alarms in our City last night. He advised that
last week he attended the Saskatchewan Order of Merit awards in Saskatoon where
Margaret Cugnet was given an award.
APPROVAL OF MINUTES
Regular Council Meeting Minutes – January 26, 2004
Schmidt – Hill
That the Regular Council Meeting Minutes of January 26, 2004 be approved as
Committee of the Whole Council Meeting Minutes – January 26, 2004
Wyatt – Maloney
That the Committee of the Whole Council Meeting Minutes of January 26, 2004
be received and filed as presented.
HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS
Letters received from Scouts and Guides Canada requesting a proclamation was
circulated for the consideration of Council. There was representation from both
groups in the gallery and Dustin and Kyle gave a presentation on their request.
Arnelien – Wyatt
That the Council of the City of Yorkton authorize Mayor De Vos to proclaim
the week of February 15th to 22nd, 2004 as "Scout-Guide
Week" in the City of Yorkton and to raise their flag at City Hall Park
on Sunday, February 15, 2004 at 2:00 p.m.
REPORTS OF COMMITTEES AND MATTERS REFERRED
Leisure Services Commission Meeting Minutes – January 20, 2004
Schmidt – Hill
That the Leisure Services Commission Meeting Minutes of January 20, 2004 be
received and filed as presented.
Personnel Committee – Personnel Committee Recommendations
A memorandum dated January 14, 2004 from the Personnel Committee consisting
of Councillors Arnelien, Goulden and Wyatt, was circulated for the consideration
Goulden – Arnelien
That the City of Yorkton focus on staff retention, ongoing training and
development and not provide a retirement incentive program.
Councillor Wyatt opposed.
Mayor De Vos – Commissions of Council Appointments
A memorandum dated February 6, 2004 from Mayor Phil De Vos along with a list
of the Commissions of Council appointments were circulated for the consideration
The Chair was passed to Deputy Hill at 7:16 p.m.
Wyatt – Schmidt
That the Council of the City of Yorkton approve the list of Commissions of
Council as previously established and eliminate the Council Youth Advisory
Mayor Phil De Vos and Councillor Maloney opposed.
The Chair reverted back at 7:23 p.m.
Schmidt – Hill
That the 2004 Commissions of Council appointments be
approved as presented and amended, with the addition of Councillor Bob
Maloney’s name to the Emergency Measures Organization.
Administrative Review Officer Appointment
A memorandum dated February 6, 2004 from Mayor Phil De Vos regarding the
appointment of an Administrative Review Officer was circulated for the
consideration of Council.
Goulden – Arnelien
That the Council of the City of Yorkton appoint Mr. Ben Weber as the
Administrative Review Body for the City of Yorkton effective immediately.
City of Regina – Timeliness of Saskatchewan Municipal Board Property Tax
A letter dated January 28, 2004 from the City Clerk, City of Regina regarding
a resolution on the timeliness of Saskatchewan Municipal Board Property Tax
Appeals was circulated for the consideration of Council.
Arnelien – Schmidt
That the Council of the City of Yorkton adopt the resolution as follows:
WHEREAS local government bodies depend on an accurate estimate of the total
assessment to budget accurately; and
WHEREAS successful appeals by property owners can reduce the amount of the
total assessment; and
WHEREAS either party to an appeal at the local level is entitled to appeal
further to the Saskatchewan Municipal Board; and
WHEREAS the decision of the Saskatchewan Municipal Board is final, excepting
if there are matters of law, in which case the decision may be referred to the
Saskatchewan Court of Appeal; and
WHEREAS delays by the Saskatchewan Municipal Board in rendering a decision
may cause a local assessor to set the property’s assessed value at its
original level in subsequent tax years until a decision is rendered; and
WHEREAS this action will result in subsequent appeals by the property owner
to the local Board of Revision, resulting in reductions in the total assessment
and hence losses in tax revenue to the local government bodies; and
WHEREAS delays in the appeal process create uncertainty in estimating the
total value of assessment in a municipality, and hence uncertainty in the
budgeting process for local government authorities; and
WHEREAS these delays also create uncertainty for the property owner about the
level of their property tax obligations; and
WHEREAS the Regina Public Library Board has publicly stated that significant
assessment appeal losses are one of the reasons which led to its decision to
significantly cut services; and
WHEREAS this situation would not have occurred if the Saskatchewan Municipal
Board was adequately resourced so that it could deal with appeals in a timely
THEREFORE BE IT RESOLVED that Yorkton City Council call on the Government of
Saskatchewan to review the efficacy of the Saskatchewan Municipal Board, in
consultation with all assessment jurisdictions in the Province of Saskatchewan.
Director of Leisure Services – Fees and Charges Schedule
A memorandum dated February 2, 2004 from the Director of Leisure Services
regarding a Fees and Charges Schedule was circulated for the consideration of
The Director of Leisure Services provided an explanation of the changes
Arnelien – Schmidt
That the Council of the City of Yorkton approve the Leisure Service fees and
charges as described and attached to these minutes and to authorize the
repealing of Policy No. 60.60 for Deer Park Municipal Golf Course half season
Memberships as they will no longer be allowed.
City Clerk/Director of Human Resources
- 2004 Appointment of Pest Control/Weed Control Officer
A memorandum dated February 5, 2004 from the City Clerk/Director of Human
Resources regarding the appointment of a Pest Control/Weed Control Officer was
circulated for the consideration of Council.
Goulden – Wyatt
That the Council of the City of Yorkton designate Mr. Brian Dudar, Parks
Supervisor as the City of Yorkton’s Pest Control Officer and Weed Inspector
effective February 9, 2004 through to December 31, 2004.
City Manager – 2004 Budget
The City Manager circulated a memorandum dated February 6, 2004 regarding the
2004 Budget. The GST rebate to municipalities will have an impact on the budget,
the revenue sharing has changed, and he would like the opportunity to work on
the budget and present it at the March 8, 2004 Council Meeting.
Arnelien – Wyatt
That this Regular Meeting move into a Committee of the Whole Council Meeting
at 7:52 p.m.
De Vos – Wyatt
That we rise and report from the Committee of the Whole Council Meeting at
DEER PARK – Pro Contract (27.10(f)(v)
Arnelien – Hill
That we accept Recommendation No. C00010-2004 as contained in the Committee
of the Whole Council Meeting Minutes of February 9, 2004 that Council approve
the consolidation of the final year of the assumed contract with a two-year
extension, thereby entering into a new three-year agreement (2004-2006) with Mr.
Sauser and his company, ABS Golf Management to provide Pro Services at the Deer
Park Golf Course, and further that the new contract reflect the removal of the
incentive clause and increase the base retainer by $3,500.
Hill – Wyatt
That this Regular Council Meeting adjourn at 10:35 p.m.
Approved this 23rd day of February, 2004.
Mayor Phil De Vos