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CITY OF YORKTON

SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES

FEBRUARY 9, 2004

Minutes of a Regular Meeting of Council held on Monday, February 9, 2004 in Council Chambers City Hall commencing at 7:00 p.m.

Present: Mayor Phil De Vos, Councillors Arnelien, Goulden, Hill, Maloney, Schmidt and Wyatt.

Staff Members Present: Wayne Jensen, Laurie-Anne Rusnak, Darcy McLeod, Bill Hawkins, Don Kunkel, Lonnie Kaal and Kelly Kaban. Recording: Gloria Signarowski.

A quorum being present Mayor Phil De Vos in the Chair called the meeting to order at 7:00 p.m.

APPROVAL OF AGENDA

***R00053-2004

Arnelien – Wyatt

That the Regular Council Agenda be approved for this Meeting of Council as presented.

Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Wyatt thanked the Public Works Department for the great snow removal they do in Yorkton.

Councillor Goulden advised that at the SUMA Convention four of the city employees were honored for their years of service to the City of Yorkton. Congratulations to Fran Brimacombe, Engineering Assistant who has served the City of Yorkton for 25 years and was one of the award winners.

Councillor Schmidt congratulated Denise Parsons, Administrative Assistant also received a Meritorious Service Award at the 2004 SUMA Convention for her 25 years of service to the City of Yorkton.

Councillor Arnelien congratulated Doug Ruf, Lt. Fire Fighter who also received an award for his 26 years of service with the City of Yorkton. He also congratulated Mayor Phil De Vos who has been elected as Vice-President for Cities at the SUMA Convention.

Councillor Hill congratulated John Krawetz, Equipment Operator who has also served the City of Yorkton for 24 years and received a Meritorious Service Award at the 2004 SUMA Convention. Also she extended a thank you to the Community Theatre for their spectacular performance of "My Fair Lady" and reminded everyone that this Wednesday is film night at the Tower Theatre at 7:00 p.m. brought to you by the Short Film and Video Festival.

Councillor Maloney congratulated the people at the Yorkton Library for the Yorkton Family Literacy Day festivities. Melody Wood and all the children put on a great show. He also thanked Grant Bjornrud and Steve Farquason who organized the elementary school junior curling bonspiel for teams from across the area, Ituna, Kamsack, Canora and lots of other places.

Mayor Phil De Vos thanked the individuals who participated in the Last Cattle Frontier; Ducks Unlimited, Sask. Agriculture and Food, the dignitary family Mr. and Mrs. Combs and Alfred LaBas. He thanked the REDA’s who did a fantastic job representing an entire region. He also thanked the Fire Fighters for their quick response to three significant alarms in our City last night. He advised that last week he attended the Saskatchewan Order of Merit awards in Saskatoon where Margaret Cugnet was given an award.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – January 26, 2004

***R00054-2004

Schmidt – Hill

That the Regular Council Meeting Minutes of January 26, 2004 be approved as presented.

Carried.***

Committee of the Whole Council Meeting Minutes – January 26, 2004

***R00055-2004

Wyatt – Maloney

That the Committee of the Whole Council Meeting Minutes of January 26, 2004 be received and filed as presented.

Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Letters received from Scouts and Guides Canada requesting a proclamation was circulated for the consideration of Council. There was representation from both groups in the gallery and Dustin and Kyle gave a presentation on their request.

***R00056-2004

Arnelien – Wyatt

That the Council of the City of Yorkton authorize Mayor De Vos to proclaim the week of February 15th to 22nd, 2004 as "Scout-Guide Week" in the City of Yorkton and to raise their flag at City Hall Park on Sunday, February 15, 2004 at 2:00 p.m.

Carried.***

REPORTS OF COMMITTEES AND MATTERS REFERRED

Leisure Services Commission Meeting Minutes – January 20, 2004

***R00057-2004

Schmidt – Hill

That the Leisure Services Commission Meeting Minutes of January 20, 2004 be received and filed as presented.

Carried.***

Personnel Committee – Personnel Committee Recommendations

A memorandum dated January 14, 2004 from the Personnel Committee consisting of Councillors Arnelien, Goulden and Wyatt, was circulated for the consideration of Council.

***R00058-2004

Goulden – Arnelien

That the City of Yorkton focus on staff retention, ongoing training and development and not provide a retirement incentive program.

Councillor Wyatt opposed.

Carried.***

Mayor De Vos – Commissions of Council Appointments

A memorandum dated February 6, 2004 from Mayor Phil De Vos along with a list of the Commissions of Council appointments were circulated for the consideration of Council.

The Chair was passed to Deputy Hill at 7:16 p.m.

***R00059-2004

Wyatt – Schmidt

That the Council of the City of Yorkton approve the list of Commissions of Council as previously established and eliminate the Council Youth Advisory Committee.

Mayor Phil De Vos and Councillor Maloney opposed.

Carried.***

The Chair reverted back at 7:23 p.m.

***R00060-2004

Schmidt – Hill

That the 2004 Commissions of Council appointments be

approved as presented and amended, with the addition of Councillor Bob Maloney’s name to the Emergency Measures Organization.

Carried.***

Administrative Review Officer Appointment

A memorandum dated February 6, 2004 from Mayor Phil De Vos regarding the appointment of an Administrative Review Officer was circulated for the consideration of Council.

***R00061-2004

Goulden – Arnelien

That the Council of the City of Yorkton appoint Mr. Ben Weber as the Administrative Review Body for the City of Yorkton effective immediately.

Carried.***

CORRESPONDENCE

City of Regina – Timeliness of Saskatchewan Municipal Board Property Tax Appeal Decisions

A letter dated January 28, 2004 from the City Clerk, City of Regina regarding a resolution on the timeliness of Saskatchewan Municipal Board Property Tax Appeals was circulated for the consideration of Council.

***R00062-2004

Arnelien – Schmidt

That the Council of the City of Yorkton adopt the resolution as follows:

WHEREAS local government bodies depend on an accurate estimate of the total assessment to budget accurately; and

WHEREAS successful appeals by property owners can reduce the amount of the total assessment; and

WHEREAS either party to an appeal at the local level is entitled to appeal further to the Saskatchewan Municipal Board; and

WHEREAS the decision of the Saskatchewan Municipal Board is final, excepting if there are matters of law, in which case the decision may be referred to the Saskatchewan Court of Appeal; and

WHEREAS delays by the Saskatchewan Municipal Board in rendering a decision may cause a local assessor to set the property’s assessed value at its original level in subsequent tax years until a decision is rendered; and

WHEREAS this action will result in subsequent appeals by the property owner to the local Board of Revision, resulting in reductions in the total assessment and hence losses in tax revenue to the local government bodies; and

WHEREAS delays in the appeal process create uncertainty in estimating the total value of assessment in a municipality, and hence uncertainty in the budgeting process for local government authorities; and

WHEREAS these delays also create uncertainty for the property owner about the level of their property tax obligations; and

WHEREAS the Regina Public Library Board has publicly stated that significant assessment appeal losses are one of the reasons which led to its decision to significantly cut services; and

WHEREAS this situation would not have occurred if the Saskatchewan Municipal Board was adequately resourced so that it could deal with appeals in a timely way.

THEREFORE BE IT RESOLVED that Yorkton City Council call on the Government of Saskatchewan to review the efficacy of the Saskatchewan Municipal Board, in consultation with all assessment jurisdictions in the Province of Saskatchewan.

Carried.***

ADMINISTRATIVE REPORTS

Director of Leisure Services – Fees and Charges Schedule

A memorandum dated February 2, 2004 from the Director of Leisure Services regarding a Fees and Charges Schedule was circulated for the consideration of Council.

The Director of Leisure Services provided an explanation of the changes requested.

***R00063-2004

Arnelien – Schmidt

That the Council of the City of Yorkton approve the Leisure Service fees and charges as described and attached to these minutes and to authorize the repealing of Policy No. 60.60 for Deer Park Municipal Golf Course half season Memberships as they will no longer be allowed.

Carried.***

City Clerk/Director of Human Resources

- 2004 Appointment of Pest Control/Weed Control Officer

A memorandum dated February 5, 2004 from the City Clerk/Director of Human Resources regarding the appointment of a Pest Control/Weed Control Officer was circulated for the consideration of Council.

***R00064-2004

Goulden – Wyatt

That the Council of the City of Yorkton designate Mr. Brian Dudar, Parks Supervisor as the City of Yorkton’s Pest Control Officer and Weed Inspector effective February 9, 2004 through to December 31, 2004.

Carried.***

UNFINISHED BUSINESS

City Manager – 2004 Budget

The City Manager circulated a memorandum dated February 6, 2004 regarding the 2004 Budget. The GST rebate to municipalities will have an impact on the budget, the revenue sharing has changed, and he would like the opportunity to work on the budget and present it at the March 8, 2004 Council Meeting.

***R00065-2004

Arnelien – Wyatt

That this Regular Meeting move into a Committee of the Whole Council Meeting at 7:52 p.m.

Carried.***

***R00066-2004

De Vos – Wyatt

That we rise and report from the Committee of the Whole Council Meeting at 10:34 p.m.

Carried.***

DEER PARK – Pro Contract (27.10(f)(v)

***R00067-2004

Arnelien – Hill

That we accept Recommendation No. C00010-2004 as contained in the Committee of the Whole Council Meeting Minutes of February 9, 2004 that Council approve the consolidation of the final year of the assumed contract with a two-year extension, thereby entering into a new three-year agreement (2004-2006) with Mr. Sauser and his company, ABS Golf Management to provide Pro Services at the Deer Park Golf Course, and further that the new contract reflect the removal of the incentive clause and increase the base retainer by $3,500.

Carried.***

***R00068-2004

Hill – Wyatt

That this Regular Council Meeting adjourn at 10:35 p.m.

Carried.***

 

Approved this 23rd day of February, 2004.

Mayor Phil De Vos

MAYOR

Laurie-Anne Rusnak

CITY CLERK