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CITY OF YORKTON

SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES

SEPTEMBER 27, 2004

 

Minutes of a Regular Meeting of Council held on Monday, September 27, 2004 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Phil De Vos, Councillors Arnelien, Goulden, Hill, Maloney, Schmidt and Wyatt.

Staff Members Present: Wayne Jensen, Laurie-Anne Rusnak, Jeff Humble, Lonnie Kaal, Darcy McLeod, Dean Clark, Ross Young, Don Kunkel, Kelly Kaban, Jillian Savage, and S/Sgt. Gourlay. Recording: Gloria Signarowski.

A quorum being present Mayor Phil De Vos in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00319-2004

Arnelien – Schmidt

That the Regular Council Agenda be approved for this Meeting of Council.

Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Hill thanked Larry Pearen and the Centennial Committee for organizing the 100th Provincial kick off to the 2005 Centennial Celebrations on September 23, 2004 at Century Field.

Councillor Bob Maloney extended congratulations to Yorkton This Week Saskatchewan Weekly newspaper for "Best All Around Newspaper" award for the second year in a row; "Best Front Page" award for the second year in a row; and congratulated Calvin Daniels who won the award for "Best Business Story" and for "Best Saskatchewan Cultural Story".

Councillor Les Arnelien advised of congratulations to the Yorkton News Review on winning the "Best Editorial Page" in the Saskatchewan Weekly newspaper Association General Excellence awards; also runner up for the "Best Front Page" as well as for the "Best Overall Round Newspaper.

Councillor Deb Schmidt attended the Yorkton Youth Forum which is a Canadian Heritage and Multicultural initiative for the youth in our province and in our area.

Councillor Randy Goulden advised that today they unveiled the new community logo, and brand for Yorkton with a tagline of "Yorkton Where Good Things Happen". The community is invited to take a look at our new logo and tagline and to use it wherever they can. A contest for the most innovative use of the new logo and tagline is underway and will be awarded in September of 2005. Thank you to Mayor          De Vos for doing the official launch and to all the sponsors and the people that helped develop the logo.

Mayor Phil De Vos advised that we will be celebrating Saskatchewan’s 100th Anniversary in 2005 and the City of Yorkton has a vast number of activities which will be taking place over the next year as of midnight 2005. To kick it off, each Councillor received a license plate "The place to be in 2005", which will also be available to the public for a nominal fee to promote our City and encourage others to come to Yorkton in 2005 or anytime.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – September 13, 2004

***R00320-2004

Wyatt – Goulden

That the Regular Council Meeting Minutes of September 13, 2004 be approved as presented.

Carried.***

Committee of the Whole Council Meeting Minutes – September 13, 2004

***R00321-2004

Goulden – Wyatt

That the Committee of the Whole Council Meeting Minutes of September 13, 2004 be received and filed as presented.

Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Bylaw No. 19/2004 – Amend Zoning Bylaw No. 14/2003 – 516 Broadway Street West

There was no one present in Council Chambers to speak for or against Bylaw No. 19/2004, amend Zoning Bylaw No. 14/2003 – 516 Broadway Street West.

The City Manager advised a letter was received from the Kahkewistahaw Band with respect to their concerns regarding dates in a servicing agreement that we have with them and the proposed land use.

The Director of Planning and Engineering advised that he had spoken with Murray Sparvier, Chief Executive Officer, regarding concerns pertaining to the site that were outlined in their letter dated September 23, 2004. The City has not met the notice requirements and therefore should withhold the passing of Bylaw No. 19/2004 for the required 60 days, unless a letter is received from Kahkewistahaw indicating our ability to wave that requirement.

Bylaw No. 22/2004 – Borrowing Bylaw

There was no one present in Council Chambers to speak for or against Bylaw No. 22/2004 – Borrowing Bylaw.

Bylaw No. 23/2004 – Amend Zoning Bylaw No. 14/2003

- 162 Dunlop Street

There was no one present in Council Chambers to speak for or against Bylaw No. 23/2004 – Amend Zoning Bylaw No. 14/2003 – 162 Dunlop Street.

INTRODUCTION OF BYLAWS

Bylaw No. 19/2004 – Amend Zoning Bylaw No. 14/2003

516 Broadway Street West

***R00322-2004

Arnelien – Hill

That Bylaw No. 19/2004, a Bylaw of the City of Yorkton to allow for contract zoning (516 Broadway Street West) and an amendment to the Zoning Map of Bylaw No. 14/2003 be read a 2nd time this 27th day of September A.D. 2004.

Carried.***

Bylaw No. 22/2004- Borrowing Bylaw

***R00323-2004

Goulden – Wyatt

That Bylaw No. 22/2004, be read a second time this 27th day of September A.D. 2004.

Carried.***

***R00324-2004

Wyatt – Schmidt

That Bylaw No. 22/2004, a Bylaw of the City of Yorkton to provide for borrowing the sum of $7,000,000 for the purpose of constructing a multi-purpose family leisure facility within the City of Yorkton be read a third time this 27th day of September A.D. 2004 and registered in the Bylaw Register of the City of Yorkton.

Carried.***

Bylaw No. 23/2004 – Amend Zoning Bylaw No. 14/2003

- 162 Dunlop Street

***R00325-2004

Goulden – Maloney

That Bylaw No. 23/2004 be read a second time this 27th day of September A.D. 2004.

Carried.***

***R00326-2004

Arnelien – Hill

That Bylaw No. 23/2004, a Bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 (162 Dunlop Street) be read a third time this 27th day of September A.D. 2004 and registered in the Bylaw Register of the City of Yorkton.

Carried.***

ADMINISTRATIVE REPORTS

Director of Planning and Engineering – Capital Budget Reallocation

A memorandum dated September 23, 2004 from the Director of Planning and Engineering regarding a capital budget reallocation was circulated for the consideration of Council.

***R00327-2004

Goulden – Hill

That the Council of the City of Yorkton approve the transfer of $30,000 from G.L. #9-22-080-766 (Downtown Sidewalks) to G.L. #9-22-040-101 (Curbs and sidewalks) which will postpone the reconstruction of the sidewalk on Broadway Street between Sixth Avenue and Seventh Avenue, and allow Public Works to complete the reconstruction of the Smith Street medians.

Carried.***

Administrative Assistant Tax Department – Tax Enforcement Proceedings

A memorandum dated September 21, 2004 from the Administrative Assistant in the Tax Department regarding tax enforcement proceedings on certain properties was circulated for the consideration of Council.

***R00328-2004

Hill – Schmidt

That authorization be granted under Section 22 of The Tax Enforcement Act to proceed with an application for "Six Month Notice" for title for the 18 properties outlined in the memorandum of September 21, 2004 but that Administration be authorized not to commence proceedings on any properties where a reasonable effort is being made to pay arrears of taxes.

Carried.***

Director of Finance

- 2003 Municipal Public Accounts and Audited Financial Statement

A memorandum dated September 22, 2004 from the City Manager regarding the 2003 Municipal Public Accounts and Audited Financial Statement were circulated for the consideration of Council.

***R00329-2004

Wyatt – Maloney

That the 2003 Municipal Public Accounts and Audited Financial Statement be received and filed as amended on Page 4 correcting Cash and temporary investments to read $11,835,087.

Carried.***

The Director of Finance was requested to make arrangements for a Strategic Planning Meeting with the Auditor.

UNFINISHED BUSINESS

Yorkton Family Leisure Centre Update

TASK Construction Management/Hutchinson Architects Budget Presentation

The Director of Leisure Services introduced Mr. Mark Van Ek and Mr. John Bowser from TASK Construction Management and Mr. Dave Illsey from Hutchinson Architects.

Mr. Illsey and Mr. Van Ek gave a presentation/update on the costs associated with the Family Leisure Centre. Mr. Van Ek provided a list of the breakdown of the costs incurred and Council received a copy.

A lengthy discussion was held on this issue.

Fire Chief Dean Clark and Deputy Fire Chief Ross Young arrived in Council Chambers at 5:38 p.m.

***R00330-2004

Wyatt – Maloney

That the Council of the City of Yorkton approve the borrowing of an additional $1,533,537 as presented to complete the construction of the Family Leisure Centre with Administration to look at cost savings as much as possible.

Carried.***

***R00331-2004

Wyatt – Maloney

That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 6:17 p.m.

Carried.***

***R00332-2004

Arnelien – Hill

That we rise and report from the Committee of the Whole Council Meeting at 7:36 p.m.

Carried.***

Jubilee Park Upgrade Update

***R00333-2004

Hill- Schmidt

That we accept Recommendation No. C00068-2004 as contained in the Committee of the Whole Council Meeting Minutes of September 27, 2004 that we instruct Administration to communicate with the individuals involved with Jubilee Ball Park and advise them there is insufficient time or financial resources to complete any of the proposed projects at Jubilee Park this year, and that the matter has been referred to 2005 budget deliberations.

Carried.***

Succession Planning/Staffing Requirements

***R00334-2004

Schmidt – Wyatt

That we accept Recommendation No. C00069-2004 as contained in the Committee of the Whole Council Meeting Minutes of September 27, 2004 that the Department Heads, in consultation with the City Manager, prepare departmental reports identifying succession planning and backup for key positions within the organization, future staffing needs as well as recommendations for cost efficiencies, service levels and revenue generating opportunities for their department and the City as a whole, annually by October 31st.

Carried.***

***R00335-2004

Wyatt – Hill

That this Regular Council Meeting adjourn at 7:38 p.m.

Carried.***

 

Approved this 18th  day of October, 2004.

Mayor Phil De Vos

MAYOR

Laurie-Anne Rusnak

CITY CLERK