CITY OF YORKTON

SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES

NOVEMBER 28, 2005

 

Minutes of a Regular Council Meeting held on Monday, November 28, 2005 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Councillors Arnelien, Goulden, Hill, Maloney and Wyatt.

Absent: Mayor Phil De Vos and Councillor Schmidt.

Staff Members Present: David Putz, Laurie-Anne Rusnak, Lonnie Kaal, Jeff Humble, Darcy McLeod, Dean Clark, Cindy Alcorn, Don Kunkel, Gord Bulmer and Kelly Kaban. Recording: Gloria Signarowski.

A quorum being present Deputy Mayor Bob Maloney in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00429-2005

Goulden – Hill

That the Regular Council Agenda be approved as presented for this Meeting.

Carried.***

PUBLIC ACKNOWLEDGEMENTS

Deputy Mayor Maloney welcomed the new City Manager Mr. David Putz to the City of Yorkton.

Councillor Hill advised of the wonderful curling at the "World Curling Tour" held at the Gallagher Centre. She thanked the Yorkton Curling Club and the Painted Hand Casino for bringing this event to Yorkton for the last several years.

Councillor Arnelien thanked the Yorkton Chamber of Commerce for hosting the Premier’s Dinner at the Gallagher Centre last week. A great opportunity to dialogue with the Premier and His Cabinet.

Councillor Goulden advised Yorkton is getting ready for the first inaugural Prospects Game for the Canadian Association of Junior Hockey Leagues. This event will start on December 6th with the skills competition and on December 7th with the Prospects Game. Yorkton will have two representatives Brett Bothwell and Chad Nehring and team members from Swan River and Dauphin, Winnipeg, Brandon, Flin Flon will provide a good representation from Manitoba.

Deputy Mayor Maloney advised that the second annual "Christmas Carol" will be on December 11th, 2005, 7:00 p.m. at the Anne Portnuff Theatre. Proceeds are to benefit the Salvation Army as well as the Soup Haven.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – November 14, 2005

***R00430-2005

Arnelien – Wyatt

That the Regular Council Meeting Minutes of November 14, 2005 be approved as presented.

Carried.***

Committee of the Whole Council Meeting Minutes – November 14, 2005

***R00431-2005

Wyatt – Hill

That the Committee of the Whole Council Meeting Minutes of November 14, 2005 be received and filed as presented.

Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATONS

Public Notice – Sale of Land – 3 Kelsey Bay

There was no one present to speak for or against the public notice for sale of land for less than market value for Lot 13, Block 7, Plan No. 99Y06931, 3 Kelsey Bay.

Prairie Harvest Employment Program – Clean Sweep Project

– 2006 Budget Request

A letter dated November 23, 2005 from Prairie Harvest Employment Program requesting a 2006 budget for their "Clean Sweep" Program was circulated for the consideration of Council.

Mr. Stefan Bymak, Director of Prairie Harvest Employment Program was present in Council Chambers to speak to their request.

***R00432-2005

Wyatt – Arnelien

That the Prairie Harvest Employment Program – Clean Sweep Project 2006 proposed budget request for $15,340 be referred to the 2006 Budget deliberations.

Carried.***

REPORTS OF COMMITTEES AND MATTERS REFERRED

Personnel Committee – Recognition of City Employees Policy 20.30 and

Complaints Handling Procedure Policy 10.70

A memorandum dated November 23, 2005 from the Personnel Committee regarding amendments to two policies were circulated for the consideration of Council.

***R00433-2005

Hill – Arnelien

That the Council of the City of Yorkton approve the amendments to the Recognition of City Employees Policy No. 20.30 and the Complaint Handling Procedure Policy No. 10.70 as presented.

Carried.***

CORRESPONDENCE

Mary Laakso – Letter of Thanks

A letter received November 9, 2005 from Mary Laakso was circulated for the consideration of Council.

***R00434-2005

Hill – Goulden

That the Council of the City of Yorkton receive and file the letter of thanks from Mary Laakso received on November 9, 2005.

Carried.***

SUMA – Partnership with iCompass Technologies Inc.

A letter dated November 7, 2005 from the President of SUMA Mayor Don Schlosser regarding software, along with a memorandum dated November 23, 2005 from the Computer/Network Systems Manager were circulated for the consideration of Council.

***R00435-2005

Goulden – Arnelien

That we receive and file the information from SUMA regarding the iCompass Technologies and accept the recommendation of the Computer Committee that the City of Yorkton maintain its current software provisions.

Carried.***

ADMINISTRATIVE REPORTS

City Clerk - 2006 Council Meeting Dates

A memorandum dated November 15, 2005 from the City Clerk along with a proposed calendar for Council Meeting Dates for 2006 were circulated for the consideration of Council.

***R00436-2005

Goulden – Wyatt

That the Council of the City of Yorkton establish the following dates for the 2006 Regular and Committee of the Whole Council Meeting schedule as provided for in Section 4.1 of Procedure Bylaw No. 45/2003 commencing at 5:00 p.m. in Council Chambers:

January 9 and 23 July 10

February 20 August 14

March 13 and 27 September 11 and 25

April 3 and 24 October 16 and 30

May 1, 15 and 29 November 13 and 27

June 12 December 11

Carried.***

Director of Finance – Waterworks Project – Borrowing $5,000,000

A memorandum dated November 21, 2005 from the Director of Finance along with pertinent background information on the waterworks project were circulated for the consideration of Council.

***R00437-2005

Hill – Wyatt

That the Council of the City of Yorkton intends to borrow $5,000,000 for the Waterworks System Expansion Upgrade, and in conjunction with this proposed borrowing, authorizes the Mayor and City Clerk to execute the International Swap Dealers Association Inc. Master Agreement together with the Schedule thereto (the "Agreement"), and to enter into and execute any transactions/confirmations contemplated and governed by the Agreement with the Royal Bank of Canada, as well as passing the attached resolution respecting Banker’s Acceptances; subject to the necessary Public Notice provisions being met prior to the passage of the borrowing bylaw.

Carried.***

***R00438-2005

Hill - Wyatt

WHEREAS THE City of Yorkton has entered into or may in the future enter into agreements in respect of credit facilities with Royal Bank of Canada (the "Bank") relating to the issuance of bankers’ acceptances which may or may not have interest coupons attached (the "Agreement");

AND WHEREAS pursuant to the Agreement the Corporation may issue banker’s acceptances (with interest coupons attached, if applicable) in each case for acceptance by the Bank (collectively the "Bankers’ Acceptances");

AND WHEREAS the Corporation wishes to facilitate the issuance, endorsement, substitution and replacement of Bankers’ Acceptances, together with interest coupons, if applicable, from time to time;

NOW THEREFORE BE IT RESOLVED:

  1. THAT any individual officer as designated by the Bank from time to time as a securities officer of the Bank be and hereby is appointed an authorized signatory of the Corporation for the purposes of the issuance, endorsement (if applicable), substitution and replacement of Bankers’ Acceptances and any interest coupons that may relate thereto.
  2. THAT each such Bank securities officer so appointed as authorized signatory of the Corporation be and hereby is authorized to make use of a mechanical or other device for the purpose of affixing a facsimile of his/her signature as drawer and endorser (if applicable) to any Bankers’ Acceptances (including any interest coupons that may relate thereto) and any replacements and substitutions thereof.
  3. THAT the Bank be and is hereby authorized and directed to honour, pay and charge to the Account of the Corporation all Banker’s Acceptances (and interest coupons, if applicable) bearing facsimile signatures of persons having authority to sign Bankers’ Acceptances (and interest coupons, if applicable) pursuant to this agreement and such Bankers’ Acceptances (and interest coupons, if applicable) shall be binding on the Corporation of the same extent as they would have been had they been manually signed.
  4. THAT any two of the Mayor, Deputy Mayor or City Manager together with the City Clerk or City Treasurer or an authorized Signing Officer of the Corporation be authorized and empowered to execute and deliver on behalf of the Corporation any and all documents the officers executing same deem necessary and/or desirable to give full effect to this resolution.

Carried.***

Outstanding Utility Accounts

A memorandum dated November 25, 2005 from the Director of Finance regarding a list of outstanding Utility Accounts were circulated for the consideration of Council.

***R00439-2005

Arnelien – Hill

That the Council of the City of Yorkton authorize Administration to write off the attached list of outstanding utility accounts totaling $10,892.22.

Carried.***

***R00440-2005

Hill – Arnelien

That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 5:23 p.m.

Carried.***

***R00441-2005

Arnelien – Hill

That we rise and report from the Committee of the Whole Council Meeting at 6:41 p.m.

Carried.***

SIGN [27.10 (e)(iii)&(f)(ii)(iv)]

***R00442-2005

Hill – Arnelien

That we accept Recommendation No. C00099-2005 as contained in the Committee of the Whole Council Meeting Minutes of November 28, 2005 that we refer the SIGN housing project request for $21,000 to the 2006 budget deliberations.

Carried.***

Manager of Building Services

Sampson Building [27.10(e)(iii)&(f)(iv)(v)]

***R00443-2005
Arnelien – Hill

That we accept Recommendation No. C00100-2005 as contained in the Committee of the Whole Council Meeting Minutes of November 28, 2005 that we refer the Sampson Building (19 Broadway Street East) item back to Administration for input as to the usefulness of the property and bring a report back to Council with options.

Carried.***

City Clerk/Director of Planning and Engineering

Land Purchase – 3 Kelsey Bay/Option 75 Palliser Way

[27.20(e)(iii)&(f)(iv)(v)]

***R00444-2005

Wyatt – Arnelien

That we accept Recommendation No. C00101-2005 as contained in the Committee of the Whole Council Meeting Minutes of November 28, 2005 that we authorize the proper signing officers to execute a purchase/option agreement and allow Mr. Ortynsky to purchase 3 Kelsey Bay (Lot 13, Block 7, Plan 99Y06931) for $90,000 per acre ($87,930 + 6,155 GST = $94,085), and option 75 Palliser Way (Lot 10, Block 7, Plan 99Y06931) for one year.

Carried.***

Option – Yellowhead Commercial {verbal}

[27.10(e)(iii)(f)(ii)(iv)(v)(vii)&((g)]

***R00445-2005

Wyatt – Hill

That we accept Recommendation No. C00102-2005 as contained in the Committee of the Whole Council Meeting Minutes of November 28, 2005 that we provide written notice to 626790 Saskatchewan Ltd., 0/A Urban County Dodge Chrysler Jeep to comply with his agreement for (Lots 1 and 2, Block 12, Plan 99Y07581) no later than June 1, 2006 or proceed to terminate the agreement and undertake the landscaping as provided for in the Planning and Development Act.

Carried.***

Councillor Wyatt declared a pecuniary interest for the next item on the Agenda and left Council Chambers at 6:44 p.m.

Director of Finance – Yorkville Public Utility Board – [27.10(e)(i)(v)]

***R00446-2005

Arnelien – Goulden

That we accept Recommendation No. C00103-2005 as contained in the Committee of the Whole Council Meeting Minutes of November 28, 2005 that we accept a lump sum up front payment of $200,000.00 from the Yorkville Public Utility Board (and not deduct the $23,177.60) conditional on the Rural Municipalities providing their respective injections as outlined in the Director of Finance’s report of November 25, 2005.

Carried.***

Councillor Wyatt returned to Council Chambers at 6:45 p.m.

Personnel Matter – Leisure Services/Gallagher Centre Restructuring [27.10(e)(iv)]

***R00447-2005

Hill – Goulden

That we accept Recommendation No. C00104-2005 as contained in the Committee of the Whole Council Meeting Minutes of November 28, 2005 that:

  1. That the Council of the City of Yorkton approve the Organizational Structure as presented for the City of Yorkton Leisure Services Department and Gallagher Centre, and forward same to the Parkland Agriplex Management Board for their endorsement;
  2. That the Council of the City of Yorkton adjust the salary grid structure as follows: Facilities Manager – Grid N, Kiosk Supervisor – Grid H, Parks & Arena Manager – Grid Q;
  3. That the City Manager be directed to follow up on Resolution No. R00268-2004 passed by Council on Monday, November 1, 2004 and undertake to review the Operating Agreement establishing the Parkland Agriplex Management Board and report back to Council with a recommendation in this regard;
  4. That Council authorize a half day Strategic Planning Meeting with the Department Heads and Council to address staffing levels, compensation and review the level of service provided by each department with a view of eliminating some services that are deemed non-essential.

Carried.***

***R00448-2005

Hill – Wyatt

That this Regular Council Meeting adjourn at 6:45 p.m.

Carried.***


Approved this 12th day of December, 2005.

Mayor Phil De Vos

MAYOR

Laurie-Anne Rusnak

CITY CLERK




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