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CITY OF YORKTON

SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES

May 15, 2006

 

Minutes of a Regular Meeting of Council held on Monday, May 15, 2006 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Phil De Vos, Councillors Arnelien, Goulden, Hill, Maloney, and Schmidt.

Absent: Councillor Wyatt.

Staff Members Present: David Putz, Laurie-Anne Rusnak, Lonnie Kaal, Jeff Humble, Darcy McLeod, Dean Clark, Don Kunkel, Max Zasada, Michael Buchholzer, Cindy Alcorn and Gord Bulmer. Recording: Gloria Signarowski.

A quorum being present Mayor Phil De Vos in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00152-2006

Arnelien - Schmidt

That the Agenda for this Regular Council Meeting be approved as presented.

Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Goulden attended the opening of Regional College conference hosted this weekend. They had excellent speakers and over 215 delegates from across the Province.

Councillor Schmidt acknowledged the citizens of Yorkton for the care and attention put into their properties.

Mayor Phil De Vos congratulated the Yorkton Terriers for their efforts on behalf of all of Council. It is the first time in the history of the Terriers that they have made it to that level and made Yorkton very proud. A parade in their honour will be held on Saturday morning at 10:00 a.m. from the parking lot at Giant Tiger and moving down Broadway to the Credit Union where there will be a public display of affection for the Terriers.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – May 1, 2006

***R00153-2006

Goulden - Hill

That the Regular Council Meeting Minutes of May 1, 2006 be approved as presented.

Carried.***

Committee of the Whole Council Meeting Minutes – May 1, 2006

***R00154-2006

Arnelien - Maloney

That the Committee of the Whole Council Meeting Minutes of May 1, 2006 be received and filed as presented.

Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Tourism Yorkton – Proclamation - Tourism Business Week

June 5th to 11th, 2006

A letter dated May 4, 2006 from the President of Tourism Yorkton regarding a proclamation, as well as an invitation to participate in walking tours were circulated for the consideration of Council.

Mr. Neil Thom, President was present in Council Chambers to speak to their request.

***R00155-2006

Arnelien - Schmidt

That the Council of the City of Yorkton authorize Mayor Phil

De Vos to proclaim the week of June 5th to 11th, 2006 as "Tourism Business Week" in the City of Yorkton.

Carried.***

Mr. Thom presented Mayor De Vos with a cheque representing the amount of dollars generated by visitors.

Haunts of Yorkton II, The Second Journey – Proclamation

Haunts Days May 25th, 27th, and 28th, 2006

A letter dated May 9, 2006 from the Writer/producer of the Haunts of Yorkton was circulated for the consideration of Council.

Mr. Keenan Hall a representative of the Haunts of Yorkton was present in Council Chambers to speak to their request.

***R00156-2006

Goulden - Maloney

That the Council of the City of Yorkton authorize Mayor Phil

De Vos to proclaim May 15th, 27th and 28th, 2006 as "Haunts Days" in the City of Yorkton.

Carried.***

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Municipal Planning Commission Meeting Minutes – May 3, 2006

***R00157-2006

Schmidt – Hill

That the Municipal Planning Commission Meeting Minutes of May 3, 2006 be received and filed as presented.

Carried.***

CORRESPONDENCE

Christ the Teacher R.C.S.S.D. No. 212 – 2006 Mill Rate

A letter dated May 8, 2006 from the Christ the Teacher R.C.S.S.D. No. 212 regarding their mill rate was circulated for the consideration of Council.

***R00158-2006

Arnelien - Schmidt

That the City of Yorkton acknowledge the request of the Christ the Teacher R.C.S.S.D. No. 212 and establish their mill rate at 19 mills for the City of Yorkton for the 2006 taxation year.

Carried.***

Good Spirit School Division No. 204 – 2006 Mill Rate

A letter dated May 9, 2006 from the Good Spirit School Division No. 204 regarding their mill rate was circulated for the consideration of Council.

***R00159-2006

Maloney - Goulden

That the City of Yorkton acknowledge the request from the Good Spirit School Division No. 204, and establish their 2006 mill rate at 21.0 mills on all assessed property within the former York School Division.

Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 14/2006 – Fixing the 2006 Mill Rate and Provide for a Business Improvement District Levy

***R00160-2006

Hill - Arnelien

That Bylaw No. 14/2006, a bylaw of the City of Yorkton fixing the Mill Rate for the year 2006 and providing for a business improvement district levy be introduced and read a first time this 15th day of May A.D. 2006.

Carried.***

***R00161-2006

Arnelien- Schmidt

That Bylaw No. 14/2006 be read a second time this 15th day of May A.D. 2006.

Carried.***

***R00162-2006

Goulden - Maloney

That Bylaw No. 14/2006 receive all three readings this 15th day of May A.D. 2006.

Carried Unanimously.***

***R00163-2006

Schmidt - Hill

That Bylaw No. 14/2006, a bylaw of the City of Yorkton fixing the mill rate for the year 2006 and providing for a business improvement district levy be read a third time this 15th day of May A.D. 2006 after unanimous agreement had been reached to have third reading and registered in the Bylaw Register of the City of Yorkton.

Carried.***

Bylaw No. 15/2006 – Establish Mill Rate Factors for Classes and Sub-Classes of Land and Improvements and Provide for a Base Tax

***R00164-2006

Goulden - Schmidt

That Bylaw No. 15/2006, a bylaw of the City of Yorkton to establish mill rate factors for classes and sub-classes of land and improvements and to provide for a base tax be introduced and read a first time this 15th day of May A.D. 2006.

Carried.***

***R00165-2006

Arnelien - Maloney

That Bylaw No. 15/2006 be read a second time this 15th day of May A.D. 2006.

Carried.***

***R00166-2006

Goulden - Schmidt

That Bylaw No. 15/2006 receive all three readings this 15th day of May A.D. 2006.

Carried Unanimously.***

***R00167-2006

Arnelien - Hill

That Bylaw No. 15/2006, a bylaw of the City of Yorkton to establish mill rate factors for classes and sub-classes of land and improvements and to provide for a base tax be read a third time this 15th day of May A.D. 2006 after unanimous agreement had been reached to have third reading and registered in the Bylaw Register of the City of Yorkton.

Carried.***

Bylaw No. 17/2006 – Establish Sub-Classes of Land and Improvements for Tax Purposes.

***R00168-2006

Hill - Schmidt

That Bylaw No. 17/2006 a bylaw of the City of Yorkton to establish sub-classes of land and improvements for tax purposes be introduced and read a first time this 15th day of May A.D. 2006.

Carried.***

***R00169-2006

Arnelien - Schmidt

That Bylaw No. 17/2006 be read a second time this 15th day of May A.D. 2006.

Carried.***

***R00170-2006

Goulden - Maloney

That Bylaw No. 17/2006 receive all three readings this 15th day of May A.D. 2006.

Carried Unanimously.***

***R00171-2006

Schmidt - Hill

That Bylaw No. 17/2006, a bylaw of the City of Yorkton to establish sub-classes of land and improvements for tax purposes be read a third time this 15th day of May A.D. 2006 after unanimous agreement had been reached to have third reading and registered in the Bylaw Register of the City of Yorkton.

Carried.***

ADMINISTRATIVE REPORTS

Director of Planning and Engineering – Yorkton Water System Expansion

A report dated May 9, 2006 from the Director of Planning and Engineering regarding the Water System Expansion Project was circulated for the consideration of Council.

Mr. Darren Anholt from Associated Engineering was present in Council Chambers to answer any questions.

***R00172-2006

Arnelien – Schmidt

That we table the Water System Expansion report dated May 9, 2006 to allow time for Council to go through the options presented and make an informed and proper decision in this respect in a timely fashion due to acceleration of costs, and bring it forward to the June 12, 2006 Regular Council Meeting.

Councillor Schmidt opposed.

Carried.***

Mr. Darren Anholt, Michael Buchholzer and Trent Mandzuk all left Council Chambers at 6:18 p.m.

Director of Finance – Debt Limit

A report dated May 10, 2006 from the Director of Finance regarding the debt limit for the City of Yorkton was circulated for the consideration of Council.

***R00173-2006

Schmidt - Arnelien

That Administration be authorized to proceed with public notice, indicating the intention to apply to the Saskatchewan Municipal Board to establish a long term debt limit of 2x total revenues being $42,000,000.

Councillor Maloney opposed.

Carried.***

Director of Planning and Engineering

EZIP Application 02-05 and 03-06 – 12 Fifth Avenue North

A report dated May 9, 2006 from the Director of Planning and Engineering regarding the EZIP application for 12 Fifth Avenue North was circulated for the consideration of Council.

***R00174-2006

Goulden - Schmidt

That EZIP Application 02-05 Faηade and Site Improvement for 12 Fifth Avenue North (Ralf Gasteiger, Yorkton Fireplaces & Patios) for the faηade improvement to the existing building at an estimated value of $15,822 for a grant of $3,955 be approved, and EZIP Application 03-06 Business Creation and Expansion for the new building and parking lot adjacent 12 Fifth Avenue North for the five year tax abatement (100%, 80%, 60%, 40% 20%) subject to construction estimates and a building elevation being provided by the Applicant be approved.

Carried.***

EZIP Application 01-06 – 79 – 89 Broadway Street West

A report dated April 27, 2006 from the Director of Planning and Engineering regarding an EZIP application for 79 to 89 Broadway Street West was circulated for the consideration of Council.

***R00175-2006

Arnelien - Hill

That the EZIP Faηade and Site Improvement Program Application for 79 to 89 Broadway Street West (Broma Holdings Ltd.) for the addition of a parapet wall, painting of building, curbing and landscaping for an estimated value of $26,200, resulting in payment of the maximum grant amount ($5,000) when the work is complete be approved.

Carried.***

EZIP Application 02-06 – 73 to 77 and 69 Broadway Street West

A report dated May 5, 2006 from the Director of Planning and Engineering regarding an EZIP application for 73-77 and 69 Broadway Street West was circulated for the consideration of Council.

***R00176-2006

Goulden - Maloney

That the EZIP Business Creation and Expansion abatement (100%, 80%, 60%, 40%, 20%) for the assessed improvements of 73 to 77 and 69 Broadway Street West (Broma Holdings Ltd.) be approved, conditional upon the Applicant revising the plans to demonstrate (1) that the front of the building will be in stucco with the deck area extending out and containing six columns in stucco or brick, with a decorative fence or enclosed area (board on board, wrought iron, or stucco), and (2) the parapet covers the gable roof.

Carried.***

EZIP Application 04-06 – 300 Broadway Street West

A report dated May 10, 2006 from the Director of Planning and Engineering regarding an EZIP Application for 300 Broadway Street West was circulated for the consideration of Council.

***R00177-2006

Maloney – Schmidt

That the EZIP Faηade and Site Improvement Program Application for 300 Broadway Street West (SaskPower Office building) for the addition to the building and site improvements for an estimated value of eligible improvements of $168,000, resulting in payment of the maximum grant amount ($5,000), when the work is complete and all invoices are submitted to the City be approved.

Carried.***

Fourth Avenue – CPR Crossing

A report dated May 10, 2006 from the Director of Planning and Engineering regarding CPR contracts for the proposed Fourth Avenue Crossing and closure of the Maple Avenue Crossing were circulated for the consideration of Council.

***R00178-2006

Goulden – Schmidt

That Planning and Engineering Department pursue discussions with Transport Canada and submit any required applications to determine the level of subsidy available for the closure of the Maple Avenue Railway Crossing, and the warning system for the proposed Fourth Avenue Crossing and that a revised total project estimate be brought back to Council at the earliest convenience to assess the feasibility of executing of the CPR contracts.

Carried.***

Removal of Parking on Fourth Avenue

A report dated May 10, 2006 from the Director of Planning and Engineering regarding removal of parking on Fourth Avenue was circulated for the consideration of Council.

***R00179-2006

Goulden – Schmidt

That three (3) parking stalls on the east side of Fourth Avenue between Argyle Street and Broadway Street be removed to allow for a right hand turn lane and that Administration approach the business community and monitor the traffic flow for one month and report back to Council if problems continue.

Carried.***

Highway Entrance Signage Study

A report dated May 10, 2006 from the Director of Planning and Engineering regarding the Highway Entrance Signage Study was circulated for the consideration of Council.

***R00180-2006

Arnelien – Schmidt

That the City of Yorkton Highway Entrance Signage Study be endorsed and that Tourism Yorkton and City Administration work with Saskatchewan Highways and Transportation and the various attraction and event stakeholders, to fund the Tourism Attraction and Events Signs and Identifier (trailblazer) signs, with funding for the Gateway Signs referred to the 2007 capital budget.

Carried.***

City Clerk/Director of Human Resources – Development Officer – Interim Appointment

A report dated May 12, 2006 from the City Clerk/Director of Human Resources regarding an interim appointment was circulated for the consideration of Council.

***R00181-2006

Hill – Schmidt

That the City of Yorkton appoint Mr. Stuart McFadyen as interim Development Officer until a new individual is hired for the position of Director of Planning and Engineering.

Carried.***

GIVING NOTICE OF MOTION

A memorandum dated May 10, 2006 from Councillor Randy Goulden regarding a request for travel was circulated for the consideration of Council.

***R00182-2006

Arnelien – Hill

That Council authorize Councillor Randy Goulden to attend the FCM Conference to represent the City of Yorkton in Montreal, Quebec on May 31 to June 5, 2006 and approve the travel costs of $1999 as provided for in the Travel and Training – Members of Council Policy 10.175.

Carried.***

***R00183-2006

Schmidt – Maloney

That this Meeting move into a Committee of the Whole Council Meeting at 6:40 p.m.

Carried.***

***R00184-2006

Maloney – Schmidt

That we rise and report from the Committee of the Whole Council Meeting at 7:19 p.m.

Carried.***

Director of Finance – Water Rates

***R00185-2006

Schmidt – Arnelien

That we accept Recommendation No. C00029-2006 as contained in the Committee of the Whole Council Meeting Minutes of May 15, 2006 that Administration bring forward a water rate bylaw to become effective June 1, 2006 depicting consumption rates at $8.00 per thousand gallons for residential properties.

Carried.***

PROPERTY MATTERS

TASK Fee at Risk [27.10(b)&(e)(i)]

***R00186-2006

Maloney – Hill

That we accept Recommendation No. C00031-2006 as contained in the Committee of the Whole Council Meeting Minutes of May 15, 2006 to not proceed with requesting the Fee at Risk ($10,000.00) from TASK Construction Management.

Carried.***

Property Sale and Development Proposal

30 Myrtle Avenue (Bryce Sherring) [27.10(e)(i)(iii)&(f)(ii)(iv)(v)(vii)]

***R00187-2006

Goulden – Schmidt

That we accept Recommendation No. C00032-2006 as contained in the Committee of the Whole Council Meeting Minutes of May 15, 2006 that we post/advertise the property (30 Myrtle Avenue) for sale, contact the two interested parties and entertain offers on this property.

Carried.***

***R00188-2006

Maloney – Schmidt

That this Regular Council Meeting adjourn at 7:21 p.m.

Carried.***

 

Approved this 29th day of May 2006.

Phil De Vos

MAYOR

Laurie-Anne Rusnak

CITY CLERK