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CITY OF YORKTON

SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES

July 17, 2006

Minutes of a Regular Meeting of Council held on Monday, July 17, 2006 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Phil De Vos, Councillors Arnelien, Goulden, Hill, Maloney, Schmidt and Wyatt.

Staff Members Present: David Putz, Laurie-Anne Rusnak, Lonnie Kaal, Darcy McLeod, Dean Clark, Cindy Alcorn, Gord Bulmer, Max Zasada, and Michael Brenholen. Recording: Gloria Signarowski.

A quorum being present Mayor Phil De Vos in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00251-2006

Schmidt - Arnelien

That the Regular Agenda for this Council Meeting be approved as presented.

Carried.***

PUBLIC ACKNOWLEDGEMENTS

Mayor De Vos extended sympathy to the families and Members of RCMP who lost two of their members this past weekend as a result of a shooting in Spiritwood. In recognition we have asked that all City flags be lowered to half-staff and residents who have flags have done the same.

Councillor Goulden acknowledged The Yorkton Exhibition Association and the volunteers on the incredible job on the 2006 Summer Fair which brought many people into our City. On another event, she offered sincere best wishes to Councillor Wyatt and his new wife Deb on their recent marriage.

Councillor Schmidt congratulated S/Sgt. Gourlay on his promotion to Inspector, in charge of cadet training at the RCMP Academy Depot Division. She thanked S/Sgt. Gourlay for his time and efforts on the committees, especially Parkland Victim Services; for the services he has provided in the community. His contributions will be missed.

Mayor De Vos mentioned that the Kiddie’s Day Parade had been cancelled and some individuals got together and rekindled the Kiddie’s Day Parade which is a big event for the children in our community. He congratulated all the volunteers for their efforts.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – June 12, 2006

***R00252-2006

Wyatt - Maloney

That the Regular Council Meeting Minutes of June 12, 2006 be approved as presented.

Carried.***

Committee of the Whole Council Meeting Minutes – June 12, 2006

***R00253-2006

Arnelien - Schmidt

That the Committee of the Whole Council Meeting Minutes of June 12, 2006 be received and filed as presented.

Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Lifesaving Society – Proclamation – Drowning Prevention Week

July 16 to 23, 2006

A letter dated June 22, 2006 from the Lifesaving Society requesting a proclamation was circulated for the consideration of Council. Mr. Michael Brenholen, Aquatic Programmer at the Gallagher Centre was present in Council Chambers to speak to their request.

***R00254-2006

Wyatt - Schmidt

That the Council of the City of Yorkton authorize Mayor Phil

De Vos to proclaim the week of July 16th to 23rd, 2006 as "Drowning Prevention Week" in the City of Yorkton.

Carried.***

Yorkton Chamber of Commerce – Proclamation – Agriculture Days

July 17th to 22nd, 2006

A letter dated July 10, 2006 from the Yorkton Chamber of Commerce requesting a proclamation was circulated for the consideration of Council. Ms. Donna Brothwell was present in Council Chambers to speak to their request.

***R00255-2006

Arnelien - Wyatt

That the Council of the City of Yorkton authorize Mayor Phil

De Vos to proclaim the week of July 17th to 22nd, 2006 as "Agriculture Days" in the City of Yorkton.

Carried.***

Yorkton Minor Baseball Inc. Presentation (Documentation included in Director of Leisure Services Report)

Mr. Brian Trollope and Mr. Brent Jacobs from the Yorkton Minor Baseball Inc. made a presentation to Council for proposing an upgrade to Jubilee Park through the construction of a storage building. Yorkton Minor Baseball Inc. would fund the project but wanted exclusive rights to the batting cage and the storage building once it was turned over to the City, and requested a grant in the amount of $3,300.00 for this project.

Public Notice – Bylaw No. 25/2006 – Amend Zoning Bylaw No. 14/2003 – MI –1 Light Industrial to MI – 2 Heavy Industrial

There was no one present in Council Chambers to speak for or against Bylaw No. 25/2006 – Amend Zoning Bylaw No. 14/2003 – MI – 1 Light Industrial to MI – 2 Heavy Industrial for Parcels A and B, Plan 101577821, Parcel C, Plan 101577854 and Parcel L, Plan 82Y04513.

Public Notice – Long Term Debt Limit Application for $42,000,000

There was no one present in Council Chambers to speak for or against the Long Term Debt Limit Application to the Provincial Municipal Board for $42,000,000 representing two times the City’s annual revenues.

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Leisure Services Commission Meeting Minutes – May 16 and June 20, 2006

***R00256 – 2006

Arnelien – Schmidt

That the Leisure Services Commission Meeting Minutes of May 16, 2006 be received and filed as presented.

Carried.***

***R00257-2006

Hill – Schmidt

That the Leisure Services Commission Meeting Minutes of June 20, 2006 be received and filed as presented.

Carried.***

Protective Services Commission Meeting Minutes – June 13, 2006

***R00258-2006

Wyatt - Hill

That the Protective Services Commission Meeting Minutes of June 13, 2006 be received and filed as presented.

Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 25/2006

***R00259-2006

Goulden - Arnelien

That Bylaw No. 25/2006, a bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 for Parcel A, Plan 101577821 being Parcel #145586784; Parcel B, Plan 101577821 being Parcel #145586773; Parcel C Plan 101577854 being Parcel #145586739 and Parcel L, Plan 82Y04513 being Parcel #143090883 be read a third time this 17th day of July A.D. 2006 and registered in the Bylaw Register of the City of Yorkton.

Carried.***

ADMINISTRATIVE REPORTS

Director of Leisure Services – Yorkton Minor Baseball Inc. Agreement

A report dated July 6, 2006 from the Director of Leisure Services regarding a storage building in Jubilee Park along with a proposed agreement with Yorkton Minor Baseball Inc. were circulated for the consideration of Council.

***R00260-2006

Wyatt - Schmidt

That the agreement with Yorkton Minor Baseball Inc. which allows Yorkton Minor Baseball Inc. to construct a storage building and permits free and exclusive use of the storage building and the batting cage at Jubilee Ball Park be approved as presented.

Carried.***

Langrill Park Recognition

A report dated July 6, 2006 from the Director of Leisure Services regarding recognition of Langrill Park was circulated for the consideration of Council.

***R00261-2006

Goulden - Schmidt

That the donation of $2,000.00 from Mrs. Wilkinson and Ms. Jewell for the purpose of installing three entrance signs and one bench at Langrill Park be accepted and further, that the installation of a cairn be deferred pending the development of a standardized Park Recognition Policy.

Carried.***

2006 SERM Municipal Inspector Appointment

A report from the Director of Leisure Services regarding the appointment of the 2006 SERM Municipal Inspector was circulated for the consideration of Council.

***R00262-2006

Wyatt - Hill

That Council appoint Brian Dudar, Parks and Arena Manager as the Municipal Inspector under The Forest Resources Management Act.

Carried.***

Director of Finance – Debt Limit

A report dated July 5, 2006 from the Director of Finance regarding the debt limit was circulated for the consideration of Council.

***R00263-2006

Arnelien - Wyatt

That the Saskatchewan Municipal Board be requested to approve a long-term debt limit of $42,000,000.

Carried.***

Integrated Life Care Inc. – Tax Incentive

A report dated July 7, 2006 from the Director of Finance regarding an exemption of taxes for the Integrated Life Care Inc. for the old Sacred Heart School was circulated for the consideration of Council.

***R00264-2006

Wyatt - Goulden

That the property known as (old Sacred Heart High School) 162 Dunlop Street West, Lot 21, Block 16, Plan 101885115, Parcel No. 161570965 remain exempt from taxation until December 2007 after which time the land becomes taxable. Further, consideration will be given to phasing in building/improvement taxes from 2008 to 2010 (75%, 50% and 25% respectively) subject to approval by the respective school division and approval through the passage of a bylaw.

Carried.***

Engineering Assistant I – Traffic Concerns – Broadway Street and Fourth Avenue Intersection

A report dated July 17, 2006 from the Engineering Assistant I regarding Traffic Concerns at the intersection of Broadway Street and Fourth Avenue was circulated for the consideration of Council.

***R00265-2006

Wyatt - Goulden

That Option 3 be implemented with the phase-in of Options 1 and 2 being the creation of a "straight through/right turn" lane by removal of the two remaining parking spots north of Broadway Street and the installation of a Left Turn Arrow for 4th Avenue Northbound Traffic, and creation of a left turn protected phase during noon and afternoon peak hours.

Councillors Arnelien, Goulden, Hill and Schmidt opposed.

Motion Defeated.***

***R00266-2006

Hill – Schmidt

That Option 1 be implemented with the creation of a "straight through/right turn" lane by removal of the two remaining parking spots north of Broadway Street and costs for the left turning arrow be brought back to Council for consideration.

Councillors Arnelien and Maloney opposed.

Carried.***

Council requested the Department notify the abutting business owners of the removal of the two parking spots.

Interim Development Officer

R.M. of Orkney No. 244 – Zoning Bylaw No. 14/2003 Amendment No. Z1/06 (A-Agricultural to C2 – Highway Commercial/Restricted Residential District)

A report dated July 5, 2006 along with pertinent background information from the Interim Development Officer regarding the R.M. of Orkney No. 244 Zoning Bylaw No. 14/2003 Amendment No. Z1/06 was circulated for the consideration of Council.

***R00267-2006

Hill – Goulden

That the City of Yorkton reserve approval of the proposed Zoning Bylaw Amendment Z1/06 until such time as the Yorkton Planning District Development Plan Bylaw No. 13/94 and the Yorkton Planning District Zoning Bylaw No. Z2-94 are reviewed.

Carried.***

Councillor Goulden suggested that City Council and the R.M. meet on this issue for explanation and clarification.

R.M. of Orkney No. 244 – Proposed Residential Subdivision Application (NE ¼ 14-26-4-W2nd – Ivon Chernipeski)

A report dated June 27, 2006 along with pertinent background information from the Interim Development Officer regarding a proposed Country Residential Subdivision Application in the R.M. of Orkney No. 244 (NE ¼ 14-26-4-W2nd) was circulated for the consideration of Council.

***R00268-2006

Goulden - Schmidt

That the City of Yorkton request an extension to evaluate the proposed Country Residential Subdivision Application R0465-06R for the NE ¼ 14-26-4- W2nd until such time as the District Planning Commission undertakes and completes a review of the Yorkton Planning District Development Plan Bylaw No. 13/94 and Zoning Bylaw No. Z2/94 and recommend that development in the Yorkton Planning District be suspended until such time as the Bylaw review is complete.

Carried.***

Councillor Goulden declared a pecuniary interest for the next item on the Agenda and left Council Chambers at 5:48 p.m.

City Clerk/Director of Human Resources – Councillor Goulden

– FCM Conference Reimbursement Amendment

A report dated July 11, 2006 from the City Clerk/Director of Human Resources regarding FCM Conference Reimbursement – Travel Request amendment for Councillor Goulden was circulated for the consideration of Council.

***R00269-2006

Schmidt - Arnelien

That Council reimburse Councillor Randy Goulden’s expenses for attending the FCM Conference and representing the City of Yorkton in Montreal, Quebec on May 31, to June 5, 2006 as provided for in the Travel and Training – Members of Council Policy 10.175 and transfer funds from Councillor Schmidt’s travel budget to cover the shortfall of $729.70 for Councillor Goulden.

Carried.***

Councillor Goulden returned to Council Chambers at 5:50 p.m.

City Manager – Deputy Mayor Resolution

A report dated July10, 2006 from the City Manager regarding a Deputy Mayor Resolution was circulated for the consideration of Council.

***R00270-2006

Goulden - Hill

That the Council of the City of Yorkton in accordance with Section 5.1 of Procedure Bylaw No. 45/2003, appoint Councillor Chris Wyatt as Deputy Mayor for the months of August, September and October 2006 or until his successor is appointed.

Carried.***

***R00271-2006

Schmidt - Maloney

That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 5:52 p.m.

Carried.***

***R00272-2006

Maloney – Wyatt

That we rise and report from the Committee of the Whole Council Meeting at 6:38 p.m.

Carried.***

PROPERTY MATTERS

  1. Tax Arrears – 67 Lawrence Avenue – George Skutar [27.10(e)(i)(iii)&(f)(iv)(v)(vi)(vii)]
  2. ***R00273-2006

    Maloney – Schmidt

    That we accept Recommendation No. C00045-2006 as contained in the Committee of the Whole Council Meeting Minutes of July 17, 2006 that the City accept $25,000 as full payment on the tax account for 67 Lawrence Avenue and authorize a write-off of City taxes of $5,183.82 and school taxes of $5,812.52, plus a reversal of the 2006 levy and penalties to July 31st .

    Carried.***

  3. SAMA Lease – 44 Fourth Avenue North [27.10(e)(i)(iii)&(f)(iv)(v)(vi)(vii)]
  4. ***R00274-2006

    Arnelien – Wyatt

    That we accept Recommendation No. C00046-2006 as contained in the Committee of the Whole Council Meeting Minutes of July 17, 2006 that payments on the lease to SAMA for space in the 44 Fourth Avenue building cease effective June 1, 2006 providing the premises are vacant prior to October 1, 2006.

    Carried.***

  5. 626790 Saskatchewan Ltd. – Option to Purchase Agreement [27.10(e)(i)(iii)&(f)(iv)(v)(vi)(vii)&(j)]

***R00275-2006

Maloney – Hill

That we accept Recommendation No. C00047-2006 that Administration monitor the timelines/deadlines within the option agreement (626790 Saskatchewan Ltd.) and cancel the option agreement if any conditions are breached.

Carried.***

PERSONNEL MATTERS

  1. Fire Fighters Arbitration Update [27.10(c)&(e)(ii)(iii)&(f)(iv)(v)&(j)]
  2. ***R00276-2006

    Goulden – Schmidt

    That we accept Recommendation No. C00048-2006 as contained in the Committee of the Whole Council Meeting Minutes of July 17, 2006 that the City proceed with Option 2 and engage Mr. R. Kachur as Legal Counsel to present the City’s case at the Fire Fighters Arbitration.

    Councillors Maloney and Wyatt opposed.

    Carried.***

  3. OHS Recommended Changes to The Occupational Health and Safety Act, 1993 [27.20(e)(i)(ii)(iv)&(f)(vi)]

***R00277-2006

Maloney – Schmidt

That we accept Recommendation No. C00049 – 2006 as contained in the Committee of the Whole Council Meeting Minutes of July 17th, 2006 that the proposed change to Article 489 being the addition of a clause that states that "Pump Operators engaged in establishing, delivering and maintaining supply lines during rescue team operations may not be considered as a member of the rescue team" is not acceptable to the City of Yorkton and that a letter be sent to the Premier, the Leader of the Opposition and the MLA regarding the City’s concern with respect to these changes and the City’s dismay with the Province’s intrusion in this regard.

Carried.***

***R00278-2006

Wyatt – Goulden

That this Regular Council Meeting adjourn at 6:41 p.m.

Carried.***

 

Approved this 21st day of August 2006.

Phil De Vos

MAYOR

Laurie-Anne Rusnak

CITY CLERK