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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
MARCH 31, 2008

Minutes of a Regular Meeting of Council held on Monday, March 31, 2008 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Chris Wyatt, Councillors Arnelien, DeRyk, Goulden, Maloney, Pearen and Wilson.

Staff Members Present: David Putz, Bonnie Schenher, Lonnie Kaal, Roger Hunter, Darcy McLeod, Michael Buchholzer, Dean Clark, Trent Mandzuk, Don Kunkel and Tricia Strutynski. Recording: Gloria Signarowski.

A quorum being present Mayor Chris Wyatt in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00085-2008
DeRyk – Pearen
That the Regular Council Agenda and the Committee of the Whole Council Agenda be approved as presented.

***R00086-2008
Wilson - Maloney
That Item 3. (a) under Property Matters in the in-camera portion of the Agenda be moved under Administrative Reports on the Regular Council Agenda.
Voting on the motion as amended.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Goulden advised that Monday, April 7th, 2008 the Yorkton Short Film and Video Festival will be having 9 jury members coming to adjudicate the nominations and entries they have received. The jury members come from across Canada, Vancouver, Edmonton, Calgary, Regina, Winnipeg, Toronto, Halifax and Montreal and requested that everyone provide a great Yorkton welcome to them.

Councillor Maloney advised of the “Bell Walk” for Kids Help Phone coming up quickly and having their “Kick Off” breakfast at Sacred Heart High School on Wednesday, April 2, 2008 at 7:45 a.m. Get your teams ready for the walk, it’s a great project and the local high school does a great job to make sure it’s a successful event every year.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – March 17, 2008

***R00087-2008
Arnelien – Wilson
That the Regular Council Meeting Minutes of March 17, 2008 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – March 17, 2008

***R00088-2008
DeRyk – Goulden
That the Committee of the Whole Council Meeting Minutes of March 17, 2008 be received and filed as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Canadian Cancer Society – Proclamation – “April as Cancer Awareness Month”

A letter dated March 24, 2008 from Leone Ottenbreit, President of the Parkland Unit-Saskatchewan Division of the Canadian Cancer Society requesting a proclamation was circulated for the consideration of Council.

Mr. Murray Williams, past president was present in Council Chambers to speak to their request.

***R00089-2008
Maloney – Goulden
That Council authorize Mayor Chris Wyatt to proclaim “April as Cancer Awareness Month” in the City of Yorkton and that a flag raising be held on Tuesday, April 8th, 2008 at 11:30 a.m. in City Hall Park.
Carried.***

Public Notice – Bylaw No. 3/2008 – Amend Zoning Bylaw No. 14/2003
-Architectural Controls Riverside Terrace Subdivision

There were no petitioners present in Council Chambers to speak for or against the Public Notice for Bylaw No. 3/2008 – Amend Zoning Bylaw No. 14/2003 – Architectural Controls Riverside Terrace.

Public Notice – Bylaw No. 4/2008 – Amend Zoning Bylaw No. 14/2003
-Remove Registered Mail Requirements

There were no petitioners present in Council Chambers to speak for or against the Public Notice for Bylaw No. 4/2008 – Amend Zoning Bylaw No. 14/2003 – Remove Registered Mail Requirements.

REPORTS OF COMMITTEES AND MATTERS REFERRED

Protective Services Commission Meeting Minutes – February 19, 2008

***R00090-2008
Pearen – Wilson
That the Protective Services Commission Meeting Minutes of February 19, 2008 be received and filed as presented.
Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 3/2008 – Amendments to Zoning Bylaw No. 14/2003 – Architectural Controls Riverside Terrace Subdivision

***R00091-2008
Wilson – Arnelien
That Bylaw No. 3/2008 be read a second time this 31st day of March A.D. 2008.
Carried.***

***R00092-2008
Goulden – Pearen
That Bylaw No. 3/2008, a bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 to change the architectural controls and design guidelines for the Riverside Terrace Subdivision be read a third time this 31st day of March A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 4/2008 – Amendments to Zoning Bylaw No. 14/2003 – Remove Registered Mail Requirements in some instances.

***R00093-2008
DeRyk – Maloney
That Bylaw No. 4/2008, a bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 to remove the requirements to mail out public notices to be sent by registered mail in some instances be read a third time this 31st day of March A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 5/2008 – Amendments to Zoning Bylaw No. 14/2003 – Contract Zoning – 209 Broadway Street West

***R00094-2008
Arnelien – Goulden
That Bylaw No. 5/2008, a bylaw of the City of Yorkton to allow for contract zoning on 209 Broadway Street West and an amendment to the Zoning Map of Bylaw No. 14/2003 be introduced and read a first time this 31st day of March A.D. 2008.
Carried.***

Bylaw No. 6/2008 – Amendments to Zoning Bylaw No. 14/2003 – Zoning Amendments from R4 – High Density Residential to R5 – Mixed Density – Manitoba Avenue

***R00095-2008
DeRyk – Pearen
That Bylaw No. 6/2008, a bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 to rezone Lot 5, Block 71, Plan 01Y10343 from High Density Residential R-4 to Mixed Density Residential R-5 be introduced and read a first time this 31st day of March A.D. 2008.
Carried.***

Bylaw No. 7/2008 – Amendments to Zoning Bylaw No. 14/2003 – Front Yard Set Back – 216 Roslyn Avenue

***R00096-2008
Wilson – Maloney
That Bylaw No. 7/2008, a bylaw of the City of Yorkton to provide an amendment to Bylaw No. 14/2003 providing for a change to the front yard setback at 216 Roslyn Ave., be introduced and read a first time this 31st day of March A.D. 2008.
Carried.***

ADMINISTRATIVE REPORTS

Director of Finance – 2007 Financial Review of Land Fund

A report dated February 27, 2008 from the Director of Finance regarding the 2007 Financial Review of the Land Fund was circulated for the consideration of Council.

***R00097-2008
Wilson – Pearen
That the City of Yorkton proceed with the subdivision capital project costs of $700,000 to complete Riverside Grove and Riverside Terrace.
Carried.***

Director of Leisure Services – City Hall Boiler Replacement Contract

A report dated March 24, 2008 from the Director of Leisure Services regarding tenders for the replacement of the existing City Hall boilers was circulated for the consideration of Council.

***R00098-2008
Goulden – Maloney
That the tender submitted by Tag’s Plumbing and Heating in the amount of $276,900.00 for the replacement of the boilers at City Hall be approved.
Carried.***

Deer Park Business Plan

A report dated March 25, 2008 from the Director of Leisure Services along with a Business Plan for Deer Park Golf Course were circulated for the consideration of Council.

***R00099-2008
Wilson – Maloney
That the 2008 Deer Park Municipal Golf Course Business Plan, including fees and charges through to 2011, be approved.
Carried.***

Director of Planning and Engineering - Discretionary Use – 81 Beck Avenue

A report dated March 18, 2008 from the Director of Planning and Engineering regarding a discretionary use application for 81 Beck Avenue was circulated for the consideration of Council.

***R00100-2008
Goulden – Pearen
That Administration proceed with the Public Notice process for a Warehouse Sales and/or Facility Discretionary Use at 81 Beck Avenue, with Public Notice in the newspaper, notice by regular mail to all residents within 75 m of the subject site, and a notice posted on the front of the building.
Carried.***

City Manager - TILMA

A report dated March 27, 2008 from the City Manager regarding TILMA, Trade, Investment and Labour Mobility Agreement, along with the Executive Summary of “A Space for Cities in Trade Agreements” were circulated for the consideration of Council.

***R00101-2008
Goulden – Pearen
That the study titled “A Space for Cities in Trade Agreements” be received and filed; and
That the Mayor write a letter to the Provincial Minister responsible for Intergovernmental Affairs supporting the study and recommending that it be included in consideration, as appropriate, at the time of any future review of TILMA.
Carried.**
*

Councillor Goulden (verbal)(email and summary attached) – multi-use building Grandstand area

An email from the General Manager at the Gallagher Centre advising that a presentation made to the Management Board was requested to be placed on the Agenda for the consideration of Council.

Mr. Shaun Morin, General Manager of the Yorkton Exhibition Association and Mr. Sheldon Nicholson, President of the Yorkton Exhibition Association were present in Council Chambers to speak to the presentation.

Mayor Wyatt passed the Chair to Deputy Mayor Wilson at 6:04 p.m. and it reverted back at 6:05 p.m.

***R00102-2008
DeRyk – Arnelien
That Council approve in principle the presentation regarding the construction of a new building of approximately 2,000 sq. ft. on the Exhibition grounds, which will combine under one roof, the Pari-mutual office space, office space for SLGA staff, a combined concession and beer garden serving area as well as multiple washroom facilities, and request Administration to bring back details on the options regarding funding and financing.
Carried.***

***R00103-2008
Pearen – Maloney
That this Regular Meeting move into a Committee of the Whole Council Meeting at 6:05 p.m.
Carried.***

***R00104-2008
Goulden – DeRyk
That we rise and report from the Committee of the Whole Council Meeting at 8:15 p.m.
Carried.***

1. 2008 Budget (Operating and Capital)

***R00105-2008
DeRyk – Pearen
That we accept Recommendation No. C00013-2008 as contained in the Committee of the Whole Council Meeting of March 31, 2008 that the 2008 Operating and Capital Budgets be approved as presented in the attached schedules for a total of $16,823,285 of which $1,385,780 relates to capital projects. Further, that the ($1,140,000) 9.8% required tax increase be brought forward in tax policy recommendations at the April 14, 2008 Council Meeting.
Carried.***

City Clerk – Market Overview [27.10(e)(iii)]

***R00106-2008
Wilson – Arnelien
That we accept Recommendation No. C00015-2008 as contained in the Committee of the Whole Council Meeting Minutes of March 31, 2008 that Administration be authorized to enter into an agreement with Crown Appraisals to carry out a market evaluation at a price of $10,000 plus GST.
Carried.***

City Manager – Request to Access City Water & Sewer Services [27.10(a)(v)(f)(iv)]

***R00107-2008
Maloney – Wilson
That we accept Recommendation No. C00016-2008 as contained in the Committee of the Whole Council Meeting of March 31, 2008 that the subdivision proposed by Uptown Developments be denied access to City of Yorkton utilities until such time as it is or makes a formal request to be annexed by the City. Further, that Administration investigate the option of establishing the City Water and Sewer Utility as a stand alone corporation that would have the authority to provide regional services similar to what is done by EPCOR which is the water, sewer and power utility owned by the City of Edmonton. EPCOR provides services to numerous surrounding municipalities, earns a profit and pays annual dividends to the City of Edmonton.
Carried.***

***R00108-2008
DeRyk – Maloney
That this Regular Council Meeting adjourn at 8:16 p.m.
Carried.***

Approved this 14th day of April 2008.

Chris Wyatt
MAYOR

Bonnie Schenher
CITY CLERK