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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
JUNE 16, 2008

Minutes of a Regular Meeting of Council held on Monday, June 16, 2008 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Chris Wyatt, Councillors Arnelien, DeRyk, Goulden, Maloney, Pearen and Wilson.

Staff Members Present: David Putz, Lonnie Kaal, Tricia Strutynski, Roger Hunter, Dean Clark, Darcy McLeod, Amber Harvey and Michael Eger. Recording: Gloria Signarowski.

A quorum being present Mayor Chris Wyatt in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00217-2008
Arnelien – Pearen
That the Regular Council Meeting Agenda and Committee of the Whole Council Agenda be approved as presented.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Goulden acknowledged the Community of Esterhazy who hosted the SUMA Regional Meeting last Friday with 50 Mayors and Councillors from municipalities in the East Central District. They had good discussion around revenue sharing, infrastructure, community planning and are getting ready for the summer and giving SUMA direction for that organization to advocate and lobby on behalf of urban municipalities.

Councillor DeRyk advised that the Health Foundation of East Central Saskatchewan Golf Tournament was held on Thursday. The City had a team entered and it was noteworthy that the tournament raised nearly $86,000.00 this year which is $20,000.00 higher than previous years. There were 8 participants who individually raised over $3,000 each including Mayor Wyatt at nearly $4,000.00 was again highest individual fundraiser for the tournament. Congratulations to Mayor Wyatt. The Wellington West foursome as a team raised over $12,000.00. All the money goes to equipment in the fourteen communities as the sponsors pay for all the expenses. The $86,000.00 is returned to the Health Foundation in the Region and he was pleased to be able to participate in this fundraiser.

Councillor Pearen advised that the Parkland Regional College had its Graduation on Friday with over 300 individuals from Adult Basic Education. For the SIAST Programs, there were 21 different diploma certificate programs and a Bachelor of Social Work as well as one Master Student. Our Guest Speaker from the Saskatchewan Chamber of Commerce spoke out and said “I don’t see it as graduates, I see it as a labour force”. The College is having a fundraiser golf tournament on Friday, “Dollars for Scholars” and thanked everyone helping out and all the proceeds go to scholarships for students.

APPROVAL OF MINUTES

Regular Council Meeting Minutes - May 26, 2008

***R00218-2008
Wilson – Goulden
That the Regular Council Meeting Minutes of May 26, 2008 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – May 26, 2008

***R00219-2008
Pearen – DeRyk
That the Committee of the Whole Council Meeting Minutes of May 26, 2008 be received and filed as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Proclamation – Drowning Prevention Week – July 13th – 19th, 2008

A report dated May 27, 2008 from the Water Park Manager regarding a proclamation was circulated for the consideration of Council.
Ms. Amber Harvey, Water Park Manager was present in Council Chambers to speak to this request.

***R00220-2008
Wilson – DeRyk
That Council authorize Mayor Chris Wyatt to proclaim the week of July 13 to 19, 2008 as “Drowning Prevention Week” in the City of Yorkton.
Carried.***

Tourism Awareness Week update and presentation of Cheque

A letter dated June 5, 2008 from the President of Tourism Yorkton was circulated for the consideration of Council.
Mr. Neil Thom, President of Tourism Yorkton was present in Council Chambers to speak to this item and a cheque representing the amount of $38 million in Tourism Dollars was presented to Mayor Chris Wyatt.

***R00221-2008
DeRyk – Wilson
That the letter dated June 5, 2008 from Tourism Yorkton be received and filed as presented.
Carried.***

Yorkton Alliance of Asset Champions Presentation – Healthy Community – Healthy Youth Status

A letter dated May 29, 2008 along with pertinent background information from Sunrise Health Region, Yorkton Alliance of Asset Champions were circulated for the consideration of Council.

Mr. Andrew Sedley, Chair of the Yorkton Alliance of Asset Champions and Mr. Justin Nillson, Youth Vice-Chair were in Council Chambers to speak to their request.

***R00222-2008
Arnelien – Pearen
That Council supports the application to have the City of Yorkton designated as a Health Community – Health Youth Status by the Search Institute.
Carried.***

Public Notice – Bylaw No. 14/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Lot Depth – 162 and 164 Ontario Avenue

There were no petitioners present to speak for or against Bylaw No. 14/2008, a bylaw to amend Zoning Bylaw No. 14/2003 to reduce lot depth at 162 and 164 Ontario Avenue.

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Municipal Planning Commission Meeting Minutes – May 7, 2008

***R00223-2008
Wilson – Pearen
That the Municipal Planning Commission Meeting Minutes of May 7, 2008 be received and filed as presented.
Carried.***

Leisure Services Commission Meeting Minutes – April 23, 2008

***R00224-2008
Arnelien – Goulden
That the Leisure Services Commission Meeting Minutes of April 23, 2008 be received and filed as presented.
Carried.***

CORRESPONDENCE

FCM – National Policing Report

A report received from FCM in June of 2008 was circulated for the consideration of Council.
Councillor Goulden spoke to the FCM – National Policing Report which contained information on Policing Roles, Responsibilities and Resources in Canada.

***R00225-2008
Pearen - DeRyk
That Council authorize a letter to be sent to the Member of Parliament regarding the City of Yorkton’s support for FCM working towards equity and efficiency in policing in the City of Yorkton.
Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 14/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Lot Depth – 162/164 Ontario Avenue {2nd and 3rd reading}

***R00226-2008
Arnelien – Wilson
That Bylaw No. 14/2008 be read a second time this 16th day of June A.D. 2008.
Carried.***

***R00227-2008
DeRyk – Pearen
That Bylaw No. 14/2008, a bylaw of the City of Yorkton to reduce the minimum lot depth for Lots 57 and 58, Block 18, Registered Plan 00Y04947, (162 and 164 Ontario Avenue) as required by Zoning Bylaw No. 14/2003 be read a third time this 16th day of June A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 19/2008 – Short Term Borrowing Bylaw

***R00228-2008
Arnelien – Pearen
That Bylaw No. 19/2008, a bylaw of the City of Yorkton to provide for temporary short term borrowing for the City of Yorkton be introduced and read a first time this 16th day of June A.D. 2008.
Carried.***

***R00229-2008
DeRyk – Maloney
That Bylaw No. 19/2008 be read a second time this 16th day of June A.D. 2008.
Carried.***

***R00230-2008
Goulden – Maloney
That Bylaw No. 19/2008 receive all three readings this 16th day of June A.D. 2008.
Carried Unanimously.***

***R00231-2008
Wilson – Maloney
That Bylaw No. 19/2008, a bylaw of the City of Yorkton to provide for temporary short term borrowing be read a third time this 16th day of June A.D. 2008 after unanimous agreement had been reached to have third reading and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 20/2008 – Permanent Closure of Laneway- West of Seventh Avenue North

***R00232-2008
Goulden – Pearen
That Bylaw No. 20/2008, a bylaw of the City of Yorkton to provide for the permanent closure of one laneway west of Seventh Avenue be introduced and read a first time this 16th day of June A.D. 2008.
Carried.***

Bylaw No. 21/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Lot Width – 44 and 46 Clarke Avenue

***R00233-2008
Wilson – Arnelien
That Bylaw No. 21/2008, a bylaw of the City of Yorkton to reduce the minimum lot width for Lots 29 and 30, Block 2, Registered Plan AA5778, (44 and 46 Clarke Avenue) as required by Zoning Bylaw No. 14/2003 be introduced and read a first time this 16th day of June A.D. 2008.
Carried.***

The Chair was passed to Deputy Mayor Arnelien at 5:34 p.m. and it reverted back at 5:35 p.m.

Bylaw No. 22/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Minimum Side Yard Setback – 97 Tupper Avenue

***R00234-2008
Maloney – Pearen
That Bylaw No. 22/2008, a bylaw of the City of Yorkton to reduce the minimum side yard setback for a single detached building for Lot 9 and 10, Block 1, Registered Plan Z5453, (97 Tupper Avenue) as required by Zoning Bylaw No. 14/2003 be introduced and read a first time this 16th day of June A.D. 2008.
Carried.***

Bylaw No. 23/2008 – Amend Zoning Bylaw No. 14/2003 – Existing Residences in C-1 Zoning District

***R00235-2008
Maloney – Arnelien
That Bylaw No. 23/2008, a bylaw of the City of Yorkton to recognize existing single-family dwellings as a permitted use in the C-1 Zone, which are not permitted by Zoning Bylaw No. 14/2003 be introduced and read a first time this 16th day of June A.D. 2008.
Carried.***

Bylaw No. 24/2008 – Amend Zoning Bylaw No. 14/2003 – Permanent Closure of Laneways – Balmoral Street

***R00236-2008
DeRyk – Wilson
That Bylaw No. 24/2008, a bylaw of the City of Yorkton to provide for the permanent closure of two laneways (Balmoral Avenue) be introduced and read a first time this 16th day of June A.D. 2008.
Carried.***

ADMINISTRATIVE REPORTS

Director of Planning and Engineering – Discretionary Use – Husky Energy – Corner of Smith Street East and Dracup Avenue

A report dated June 6, 2008 from the Director of Planning and Engineering regarding a discretionary use at the corner of Smith Street East and Dracup Avenue was circulated for the consideration of Council.

***R00237-2008
Pearen – Goulden
That Council approve of a service station to be located on Parcel A, as shown on the attached location plan subject to Public Notice procedures.
Carried.***

City Manager – Discretionary Use – 30 Seventh Avenue

A report dated June 10, 2008 from the City Manager regarding a discretionary use on Seventh Avenue was circulated for the consideration of Council.

***R00238-2008
Arnelien – Pearen
That Council approve the building of a duplex and/or semi-detached dwelling on Lot 30, Block 3, Plan 02Y01012 as shown on the attached proposed subdivision plan subject to Public Notice procedures.
Carried.***

Director of Finance – 2007 Financial Statements

A report dated June 2, 2008 along with a copy of the 2007 Financial Statements for the City of Yorkton from the Director of Finance were circulated for the consideration of Council.

***R00239-2008
Arnelien – DeRyk
That the December 31st, 2007 Audited Financial Statement be approved as presented.
Carried.***

UNFINISHED BUSINESS

Tabled Motion – No. R00213-2008 – Insurance Carrier Three Year Term

***R00240-2008
Goulden – Pearen
That Tabled Motion No. R00213-2008 be lifted from the table:
That we accept Recommendation No. C00033-2008 as contained in the Committee of the Whole Council Meeting of May 26, 2008 that the City go to a three year rotation and change the City’s Insurance Carrier to Independent Agencies, Western Financial Group Inc. for July 2008 for a period of three years, and further; after three years return to Farrell Agencies Ltd.
Carried.***

The Chair was passed to Deputy Mayor Arnelien at 6:15 p.m.

***R00241-2008
Wyatt – Goulden
That Tabled Motion No. R00213-2008 be withdrawn.
Carried.***

The Chair reverted back to Mayor Wyatt at 6:17 p.m.

***R00242-2008
Wilson – Arnelien
That the City go to a three-year rotation and change the City’s Insurance Carrier to Independent Agencies, Western Financial Group Inc. for July 2008 for a period of three years, and further; after three years return the insurance portfolio to Farrell Agencies Ltd.
Councillors DeRyk and Maloney opposed.

The Chair was passed to Deputy Mayor Arnelien at 6:28 p.m. and it reverted back at 6:30 p.m.

The Chair was passed to Deputy Mayor Arnelien at 6:32 and it reverted back at 6:33 p.m.
Carried.***

***R00243-2008
DeRyk – Pearen
That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 6:34 p.m.
Carried.***

***R00244-2008
Pearen – Goulden
That we rise and report from the Committee of the Whole Council meeting at 9:18 p.m.
Carried.***

Habitat for Humanity – Adopt a Home Yorkton Steering Committee [27.10(e)(i)(iii)&(f)(iv)(v)]

***R00245-2008
DeRyk – Pearen
That we accept Recommendation No. C00037-2008 as contained in the Committee of the Whole Council Meeting Minutes of June 16, 2008 that the City of Yorkton donate two tax title lots in as is condition to Habitat for Humanity, Adopt-A-Home, Yorkton.
Carried.***

Director of Leisure Services – Campground Proposal [27.10(e)(i)(iii)(v)&(f)(iv)(v)]

***R00246-2008
Wilson – Goulden
That we accept Recommendation No. C00038-2008 as contained in the Committee of the Whole Council Meeting Minutes of June 16, 2008 that the sale of the City Campground to Cody and Brenda Denton for $215,000.00 be approved subject to the City getting First Right of Refusal and if they wish to sell, or if they apply for rezoning, that the City would purchase the property back at Fair Market Value at that time.
Mayor Chris Wyatt opposed.
Carried.***

City Manager – Family Brown Seventh Avenue Property Agreement[27.10(e)(iii)&(f)(iv)(v)]

***R00247-2008
Pearen – Arnelien
That we accept Recommendation No. C00039-2008 as contained in the Committee of the Whole Council Meeting Minutes of June 16, 2008 that the City of Yorkton work with Family Brown Enterprises Ltd. in constructing these ten (10) housing units by considering rezoning or discretionary use applications of the properties as outlined in the attached agreement, and to approve the attached agreement allowing for final payment of the balance owing in the amount of $329,400.00 plus GST payable as a per lot price when title transfers to the Individual Purchaser and/or no later than December 31, 2009.
Carried.***

Director of Human Resources – Administrative Position [27.10(e)(ii)(iv)(v)]

***R00248-2008
Maloney – Pearen
That we accept Recommendation No. C00040-2008 as contained in the Committee of the Whole Council Meeting Minutes of June 16, 2008 that the establishment of the position of a permanent full time Payroll and Benefits Clerk be approved.
Carried.***

***R00249-2008
Wilson – Maloney
That this Regular Council Meeting adjourn at 9:21 p.m.
Carried.***

Approved this 7th day of July, 2008.

Chris Wyatt
MAYOR

Bonnie Schenher
CITY CLERK