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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
JULY 7, 2008

Minutes of a Regular Meeting of Council held on Monday, July 7, 2008 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Chris Wyatt, Councillors Arnelien, DeRyk,
Maloney, Pearen and Wilson.

Absent: Councillor Randy Goulden.

Staff Members Present: David Putz, Bonnie Schenher, Lonnie Kaal, Roger Hunter, Fran Brimacombe, Tricia Strutynski, Michael Eger, Dean Clark, Wayne Reinhardt, and Trent Mandzuk. Recording: Gloria Signarowski.

A quorum being present Mayor Chris Wyatt in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA
***R00250-2008
Wilson – Pearen
That the Regular Council Meeting Agenda and Committee of the Whole Council Meeting Agenda be approved as presented.

***R00251-2008
DeRyk – Arnelien
That Bylaw No. 27/2008 under Introduction of Bylaws be removed as the request for reducing the minimum side yard setback at 93 Riverside Terrace was withdrawn.

Voting on the amendment.
Carried.***

Voting on Resolution No. R00250-2008 as amended.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Maloney advised of the 3rd Annual Dollars for Scholars golf tournament which was held recently and raised $9,200 for scholarships. Congratulations to the Parkland College for a successful event.
Mayor Chris Wyatt congratulated the Yorkton Exhibition for the 125th year for a successful fair.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – June 16, 2008

***R00252-2008
Arnelien – DeRyk
That the Regular Council Meeting Minutes of June 16, 2008 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – June 16, 2008

***R00253-2008
Pearen – Wilson
That the Committee of the Whole Council Meeting Minutes of June 16, 2008 be received and filed as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Proclamation – Yorkton Chamber of Commerce - Agriculture Week July 14 to 18, 2008

A letter dated June 26, 2008 from the Yorkton Chamber of Commerce requesting a proclamation was circulated for the consideration of Council.
Ms. Tessa Krofchek, Summer Student was present in Council Chambers to speak to their request.

***R00254-2008
Wilson – Pearen
That Council authorize Mayor Chris Wyatt to proclaim the week of July 14th to 18th, 2008 as “Agriculture Week” in the City of Yorkton.
Carried.***

The next presenter on the Agenda had been delayed. Council continued on with the next item on the Agenda.

Presentation SaskPower – Transmission Line Project

An email dated July 3, 2008 from SaskPower along with accompanying handouts regarding the upcoming transmission line project to provide electrical service to the Louis Dreyfus and JRI canola crushing plants to be built in and near Yorkton were circulated for the consideration of Council.

Mr. Bernie Boen, Supervisor Environmental Issues Management, Mr. Sheldon Noe, Lines and Stations, and Niel Thomson from Network Development at SaskPower were present in Council Chambers to speak about their project and provide their Power Point presentation to Council.

Mr. Boen also advised there will be public consultations through an open house information session scheduled for July 23rd, 2008 from 12:00 noon to 8:00 p.m. at the Gallagher Centre and invited City Council and all citizens to attend.

Presentation – Agrium Greenfield Potash Project – Alex Watson

An email dated June 18, 2008 along with accompanying handouts were circulated for the consideration of Council. Mr. Alex Watson, Senior Director of Potash Growth for Agrium Greenfield was present in Council Chambers to provide a Power Point presentation on the Greenfield potash projects they are working on in the Yorkton and surrounding area. Mr. Watson advised that they have been test drilling in the areas of St. Lazare, Manitoba, Leech Lake, Sask, Pike Lake, Sask, and Fenwood, Sask., and presented information on the processes involved with their sustainable development model and the proposed expansion being explored.

***R00255-2008
Wilson – Maloney
That the SaskPower presentation be received and filed as presented.
Carried.***

***R00256-2008
Pearen – DeRyk
That the Agrium Greenfield Potash Project presentation be received and filed as presented.
Carried.***

Presentation – Canada Cup Yorkton 09

A letter dated July 2, 2008 from the Chair of the 2009 Canada Cup was circulated for the consideration of Council. Mr. Brian Kruger, Chair, Ms. Cathy Bowman and Ms. Kathryn Larsen, Event Management, Canadian Curling Association were present in Council Chambers to speak to their request.

They explained the positive spin offs and coverage that the City of Yorkton will receive by hosting the Canada Cup 09. They requested the City of Yorkton to partner in this event through a $30,000.00 donation, which will in turn help with paying for the rental of the facility. They explained the benefits to the City for their partnership in this event.

***R00257-2008
Arnelien – Wilson
That the City of Yorkton support the $30,000.00 sponsorship to bring the 2009 Canada Cup to the City of Yorkton but not to be advanced until January of 2009.

***R00258-2008
DeRyk – Maloney
That we table this until early fall and gather further information on this with this before we make a decision with respect to the specific number.
Mayor Chris Wyatt opposed.
Carried.***

Councillor DeRyk requested Administration to bring back specific background information and suggestions on this recommendation to the September 8th, 2008 Council Meeting.

Presentation – Farrell Agencies – Follow up to awarding of City Insurance Services

An email received July 2, 2008 from Farrell Agencies Ltd. was circulated for the information of Council.
Mr. Dave Farrell, Mr. Dave Nussbaumer, Mr. Jason Farrell and Ms. Marlene Hauser of Farrell Agencies Ltd. were present in Council Chambers and Mr. Dave Farrell gave a lengthy presentation on his concerns regarding the recommendation passed by Council concerning the City’s insurance coverage.

***R00259-2008
DeRyk – Maloney
That Council hold a Special Council Meeting on Monday, July 14, 2008 and that Administration provide a report regarding the provisions and current coverage of the City’s Insurance Policy along with the request from Farrell Agencies not to be named in a rotational appointment.
Carried.***

Presentation – Parkland College – Memo of Agreement Re: Fire Fighting Program

A letter dated July 4, 2008 from the Parkland College regarding Council’s support for the College’s Professional Firefighting Program was circulated for the consideration of Council.

Ms. Sonja Gehl, Director of Programs was present in Council Chambers to speak to their request.

***R00260-2008
DeRyk - Arnelien
That Council request Administration to negotiate a Memorandum of Understanding with the Parkland College in respect to College’s Professional Firefighting Program, and the City’s commitment to this program and bring a report back to Council at an early date.
Carried.***

Public Notice – Bylaw No. 20/2008 – Permanent Closure of Laneway – Blk 3 West of Seventh Avenue North

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 20/2008, permanent closure of laneway – Blk 3 West of Seventh Avenue North.

Public Notice – Bylaw No. 21/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Lot Width – 44 and 46 Clarke Avenue

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 21/2008, amend Zoning Bylaw No. 14/2003 – reduce lot width – 44 and 46 Clarke Avenue.

Public Notice – Bylaw No. 22/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Minimum Side Yard Setback – 97 Tupper Avenue

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 22/2008, amend Zoning Bylaw No. 14/2003 – reduce minimum side yard setback – 97 Tupper Avenue.

Public Notice – Bylaw No. 23/2008 – Amend Zoning Bylaw No. 14/2003 – Existing Residences in C-1 Zoning District

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 23/2008 – amend Zoning Bylaw No. 14/2003 – existing residences in C-1 Zoning District.

Public Notice – Bylaw No. 24/2008 – Permanent Closure of Laneways – Blk 2 West of Seventh Avenue North

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 24/2008 – permanent closure of laneways – Blk 2 West of Seventh Avenue North.

Public Notice – Discretionary Use – Husky Energy – Corner of Smith Street East and Dracup Avenue

There were no petitioners present in Council Chambers to speak for or against the Discretionary Use Application – Husky Energy – corner of Smith Street East and Dracup Avenue.

Public Notice – Discretionary Use – Discretionary Use – 30 Seventh Avenue North

There were no petitioners present in Council Chambers to speak for or against the Discretionary Use Application – 30 Seventh Avenue North.

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Municipal Planning Commission Meeting Minutes – June 4, 2008 and June 25, 2008

***R00261-2008
Wilson – Pearen
That the Municipal Planning Commission Meeting Minutes of June 4, 2008 and June 25, 2008 be received and filed as presented.
Carried.***

Protective Services Commission Meeting Minutes – May 20, 2008

***R00262-2008
Wilson – Maloney
That the Protective Services Commission Meeting Minutes of May 20, 2008 be received and filed as presented.
Carried.***

CORRESPONDENCE

Canadian Union of Postal Workers – urgent request for submissions to save universal, public postal service

A letter received June 26, 2008 from the Canadian Union of Postal Workers regarding an urgent request for submissions to save universal public postal service was circulated for the consideration of Council.

***R00263-2008
Pearen – Wilson
That Council receive and file the letter received June 26, 2008 from the Canadian Union of Postal Workers.
Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 20/2008 – Permanent Closure of Laneway – Blk 3 West of Seventh Avenue North [2nd and 3rd reading]

***R00264-2008
Arnelien – Maloney
That Bylaw No. 20/2008 be read a second time this 7th day of July A.D. 2008.
Carried.***

***R00265-2008
Maloney – Wilson
That Bylaw No. 20/2008, a bylaw of the City of Yorkton to provide for the permanent closure of the lane in Blk 3 West of Seventh Avenue North be read a third time this 7th day of July A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 21/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Lot Width – 44 and 46 Clarke Avenue [2nd and 3rd reading]

***R00266-2008
Wilson – Maloney
That Bylaw No. 21/2008 be read a second time this 7th day of July A.D. 2008.
Carried.***

***R00267-2008
DeRyk – Pearen
That Bylaw No. 21/2008, a bylaw of the City of Yorkton to reduce the minimum lot width for Lots 29 and 30, Block 2, registered Plan AA5778 (44 and 46 Clarke Avenue) as required by Zoning Bylaw No. 14/2003 be read a third time this 7th day of July A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 22/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Minimum Side Yard Setback – 97 Tupper Avenue [2nd and 3rd reading]

***R00268-2008
DeRyk – Pearen
That Bylaw No. 22/2008 be read a second time this 7th day of July A.D. 2008.
Carried.***

***R00269-2008
Arnelien – Maloney
That Bylaw No. 22/2008, a bylaw of the City of Yorkton to reduce the minimum side yard setback for a single detached building for Lot 9 and 10, Block 1, Registered Plan Z5453, (97 Tupper Avenue) as required by Zoning Bylaw No. 14/2003 be read a third time this 7th day of July A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 23/2008 – Amend Zoning Bylaw No. 14/2003 – Existing Residences in C-1 Zoning District [2nd and 3rd reading]

***R00270-2008
Pearen – DeRyk
That Bylaw No. 23/2008 be read a second time this 7th day of July A.D. 2008.
Carried.***

***R00271-2008
Arnelien – Wilson
That Bylaw No. 23/2008, a bylaw of the City of Yorkton to recognize existing single-family dwellings as a permitted use in the C-1 Zone, which are not permitted by Zoning Bylaw No. 14/2003 be read a third time this 7th day of July A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 24/2008 – Permanent Closure of Laneway – Blk 2 West of Seventh Avenue North [2nd and 3rd reading]

***R00272-2008
Wilson – Pearen
That Bylaw No. 24/2008 be read a second time this 7th day of July A.D. 2008.
Carried.***

***R00273-2008
DeRyk – Maloney
That Bylaw No. 24/2008 a bylaw of the City of Yorkton to provide for the permanent closure of two laneways in Blk 2, north of Lot 1, lying west of the westerly limit of Seventh Avenue, Plan 02Y01012; and in Blk 2, south of Lot 1, lying to the west of the westerly limit of Seventh Avenue, Plan 02Y01012 be read a third time this 7th day of July A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 25/2008 – Contract Zoning – 211, 219, 220, 223, 231, 240, 256, 260, 263, 281 Broadway Street West [1st reading]

***R00274-2008
Wilson – Pearen
That Bylaw No. 25/2008, a bylaw of the City of Yorkton to allow for contract zoning and amendment to the Zoning Map of Bylaw No. 14/2003 be introduced and read a first time this 7th day of July A.D. 2008.
Carried.***

Bylaw No. 26/2008 – Amend Zoning Bylaw No. 14/2003 – Reduce Setbacks – 351 – 5th Avenue North [1st reading]

***R00275-2008
Wilson – Maloney
That Bylaw No. 26/2008, a bylaw of the City of Yorkton to reduce the minimum front, side and rear yard setbacks for a storage facility at Lot E, Block 22, Registered Plan No. 00Y08164 (351 Fifth Avenue North) as required by Zoning Bylaw No. 14/2003 be introduced and read a first time this 7th day of July A.D. 2008.
Carried.***

Bylaw No. 28/2008 – Amend Zoning Bylaw No. 14/2003 – Accessory Building Setbacks – 93 Haultain Avenue [1st reading]

***R00276-2008
Pearen – Wilson
That Bylaw No. 28/2008 a bylaw of the City of Yorkton to reduce the minimum front yard setback for an accessory building for Lot PD, Block C, Registered Plan 34120 (93 Haultain Avenue), as required by Zoning Bylaw No. 14/2003 be introduced and read a first time this 7th day of July A.D. 2008.
Carried.***

ADMINISTRATIVE REPORTS

Director of Planning and Engineering – Discretionary Use – Husky Energy

A report dated July 3, 2008 from the Director of Planning and Engineering regarding a discretionary use for Husky Energy, corner of Smith St. E. and Dracup Ave. was circulated for the consideration of Council.

***R00277-2008
Wilson – DeRyk
That the Discretionary Use Application for the location of a service station to be located on Parcel A (corner of Smith Street East and Dracup Avenue), as shown on the attached location plan, be approved subject to no objections being received from the public following the newspaper advertisement requirements.
Carried.***

30 Seventh Avenue North

A report dated July 3, 2008 from the Director of Planning and Engineering regarding a discretionary use for 30 Seventh Avenue North was circulated for the consideration of Council.

***R00278-2008
Maloney – Arnelien
That Council approve the building of a duplex and/or semi-detached dwelling on Lot 30, Block 3, Plan 02Y01012 (30 Seventh Avenue) as shown on the attached proposed subdivision plan be approved subject to no objections being received from the public following the newspaper advertisement requirements.
Carried.***

Director of Finance – Riverside Meadows – Phase 1 – Land Fund

A report dated July 2, 2008 from the Director of Finance regarding Riverside Meadows Phase I – Land Fund was circulated for the consideration of Council.

***R00279-2008
Maloney – Pearen
That pricing of the lots in Riverside Meadows Phase I be established as indicated on the attached schedule and map depicting 73 lots for a total of $3,688,600. Further, that Administration be directed to arrange to have a lot draw the week of August 25th, 2008 of the sale of 58 lots.
Carried.***

Riverside Multi – Land Fund

A report dated July 2, 2008 from the Director of Finance regarding the Riverside Multi- Land Fund was circulated for the consideration of Council.

***R00280-2008
Wilson – Maloney
That pricing of the 17 remaining lots in Riverside Multi is established as indicated on the attached schedule and map generating an average of $65,855 per lot for combined revenue of $1,120,100.
Carried.***

Manager of Engineering – 2008 Asphalt Program

A report dated July 2, 2008 from the Manager of Engineering regarding the 2008 Asphalt Program was circulated for the consideration of Council.

***R00281-2008
Arnelien – DeRyk
That Administration be authorized to proceed with awarding the contract for the 2008 Asphalt Program to the low bid received from Fedorowich Construction Limited, with adjustments to be made to the quantities of asphalt work to be performed for the resurfacing program and an additional $50,000 expenditure to complete Riverside Terrace.
Carried.***

2008 Concrete Curb, Gutter and Sidewalk Program

A reported dated July 2, 2008 from the Manager of Engineering was circulated for the consideration of Council.

***R00282-2008
DeRyk – Wilson
That Administration be authorized to proceed with awarding the contract for the 2008 Concrete Curb, Gutter and Sidewalk Program to the low bid received from Wappel Construction Limited in the amount of $384,867.00 including G.S.T.
Carried.***

Fire Chief – Purchase of Ladder 2

A report dated June 30, 2008 from the Fire Chief regarding the purchase of Ladder 2 was circulated for the consideration of Council.

***R00283-2008
Arnelien – Pearen
That Administration be authorized to proceed with the purchase of an aerial from Pierce Manufacturing/Wholesale Fire & Rescue Ltd. for $928,907.00.
Carried.***

Deputy Fire Chief – Sale of Fire Department Inventory

A report dated July 7, 2008 from the Deputy Fire Chief regarding the sale of Fire Department Inventory was circulated for the consideration of Council.

***R00284-2008
Wilson – DeRyk
That Administration be authorized to recycle the items listed above to other departments within the City and then utilize a sealed bid system, that is open to the general public, to sell off the remaining inventory, and that monies collected from recycling or the sale of inventory items shall be credited to the Fire Department capital.
Carried.***

Director of Human Resources – Ratification of Collective Agreement with Fire Fighters Local 1527

A report dated July 4, 2008 from the Director of Human Resources regarding the Fire Department – 2008 Contract Negotiations was circulated for the consideration of Council.

***R00285-2008
Wilson – Arnelien
That the agreement between the City of Yorkton and the IAFF, for a five year contract from 2008-2012 with a compensation package of 4.5% for five (5) years including a COLA clause in 2011 and 2012 and the Letter of Understanding re: Relief Pump Operator be ratified.

Mayor Chris Wyatt passed the Chair to Deputy Mayor Arnelien at 7:51 and it reverted back at 7:52 p.m.

Mayor Chris Wyatt opposed.
Carried.***

City Manager – Lease of Land and Building for Temporary Fire Hall Accommodation

A report dated July 2, 2008 from the City Manager regarding leasing of land and a building for a Temporary Fire Hall was circulated for the consideration of Council.

***R00286-2008
Pearen – Wilson
That the lease with GLO Enterprises Ltd. for the location of a temporary Fire Hall at 33 Foster Street be approved as presented.
Carried.***

***R00287-2008
Maloney – Wilson
That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 7:55 p.m.
Carried.***

***R00288-2008
Maloney – Pearen
That we rise and report from the Committee of the Whole
Council Meeting to the Regular Council Meeting Agenda at 8:55 p.m.
Carried.***

R.M. of Wallace – No 243 – Possible Alterations of Boundaries

***R00289-2008
Maloney – Wilson
That we accept Recommendation No. C00043-2008 as contained in the Committee of the Whole Council Meeting Minutes of July 7, 2008 that:
1. That the City of Yorkton will not guarantee a mill rate to present property owners in the R.M. for 20 years;
2. That the City of Yorkton cannot guarantee current assessment of property for present owners for 20 years;
3. That the City of Yorkton would reduce the amount the City would pay to the R.M. to honour the “Tax Exemption Agreement” for Yorkton New Holland property for its building expansion project; and
4. The City of Yorkton will not agree to a long-term (forever) tax sharing agreement at 6 mills (1/2 of 2007 mill rate) at current assessments to be paid by the City of Yorkton to the R.M. of Wallace each year to compensate the R.M. for its lost tax base, and further explain the City’s expectations regarding the process of annexation and to request to begin negotiations with the R.M. in this regard.
Carried.***

New Position – Economic Development/Marketing Coordinator [27.10(e)(ii)(iv)(v)]

***R00290-2008
DeRyk – Pearen
That we accept Recommendation No. C00044-2008 as contained in the Committee of the Whole Council Meeting Minutes of July 7, 2008 that the position of Economic Development/Marketing Coordinator as laid out in the attached Job Fact Sheet be approved and the process to fill the position be initiated immediately.
Carried.***

***R00291-2008
Maloney – DeRyk
That this Regular Council Meeting adjourn at 8:56 p.m.
Carried.***

 

Approved this 18th day of August A.D. 2008.

____________________________________
Mayor

____________________________________
City Clerk