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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 8, 2008

Minutes of a Regular Meeting of Council held on Monday, September 8, 2008 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Chris Wyatt, Councillors Arnelien, Goulden, Maloney, Pearen and Wilson.

Absent: Councillor Dick DeRyk.

Staff Members Present: David Putz, Bonnie Schenher, Lonnie Kaal, Roger Hunter, Darcy McLeod, Fran Brimacombe, Michael Buchholzer, Dean Clark, Tricia Strutynski, Don Kunkel, Kevin Kriger, Bill Michalchuk, and Mike Thorley. Recording: Gloria Signarowski.

A quorum being present Mayor Chris Wyatt in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00326-2008
Arnelien – Goulden
That the Regular Council Agenda and Committee of the Whole Council Meeting Agenda be approved as presented.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Goulden commented that Yorkton was very busy with several events over the weekend and shared the City’s appreciation out to two organizations, the Yorkton Arts Council for the work they’ve done on the Sunflower Arts and Craft Show. There were 158 Vendors with 198 Booths which was a successful event. Also the Ukrainian Orthodox Hall held their annual arts and craft show “Expressions” which was a successful event as well.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – August 18, 2008

***R00327-2008
Wilson – Pearen
That the Regular Council Meeting Minutes of August 18, 2008 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – August 18, 2008

***R00328-2008
Goulden – Maloney
That the Committee of the Whole Council Meeting Minutes of August 18, 2008 be received and filed as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Big Brothers Big Sisters of Yorkton and District Inc. – Proclamation – Month of September 2008

A letter dated August 27, 2008 from the Big Brothers Big Sisters of Yorkton and District Inc. requesting a proclamation was circulated for the consideration of Council.
Ms. Deanna Jesmer was present in Council Chambers to speak to their request.

***R00329-2008
Goulden – Wilson
That Council authorize Mayor Chris Wyatt to proclaim the month of September as “Big Brothers and Big Sisters Month” in the City of Yorkton and to have their flag raising on Wednesday, September 10, 2008 at City Hall Park.
Carried.***

Sgt. Bruce Onofreychuk of F Division – Presentation to City from RCMP

A letter dated September 8, 2008 from Sgt. Bruce Onofreychuk, Career and Development Training NCO in Regina was circulated for the consideration of Council. An entourage of representatives from the RCMP were in attendance at the Council Meeting and Sgt. Bruce Onofreychuk gave a presentation. Inspector Dave Sabean, South District Management Team, also spoke of the gratitude of the RCMP for the City assisting in upgrading their training.

Sgt. Onofreychuk made a presentation of appreciation to Don Kunkel, Mike Thorley and Bill Michalchuk of the Gallagher Centre for the instrumental success of the RCMP Training Program in Yorkton. They accommodated the RCMP by providing adequate facilities for training which was above and beyond the call of duty. He thanked them for their support and presented them with a plaque.

Public Notice – Bylaw No. 27/2008 – Amend Zoning Bylaw No. 14/2003

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 27/2008 to amend Zoning Bylaw No. 14/2003 to permit semi-detached dwellings, and to establish development standards for Planned Unit Developments.

Public Notice – Bylaw No. 29/2008 – Amend Zoning Bylaw No. 14/2003

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 29/2008 to amend Zoning Bylaw No. 14/2003 to recognize existing single family dwellings along York Road between Maple Avenue and Fourth Avenue North and various locations along Myrtle Avenue currently zoned City Centre Commercial C-1 Zoning District, and dwellings along Smith Street West zoned Ml – 1 Light Industrial, as legal conforming uses.

Public Notice Bylaw No. 30/2008 – Road Closure – Husky Oil Limited

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 30/2008 to authorize the closing of all or portions of lanes on Crescent Street, Eighth Avenue North and Balmoral Street.

Public Notice Bylaw No. 31/2008 – Amend Zoning Bylaw No. 14/2003

There were no petitioners present in Council Chambers to speak for or against Bylaw No. 31/2008 to amend Zoning Bylaw No. 14/2003 to change the Architectural Controls and Design Guidelines for Riverside Terrace, allowing for the Development Officer to approve double attached front-facing garages that extend beyond the façade of the dwelling.

INTRODUCTION OF BYLAWS

Bylaw No. 27/2008 – Amend Zoning Bylaw No. 14/2003 – Permit Semi-detached dwelling/Development Standards PUDs

***R00330-2008
Arnelien – Pearen
That Bylaw No. 27/2008, be read a second time this 8th day of September A.D. 2008.
Carried.***

***R00331-2008
Goulden – Wilson
That Bylaw No. 27/2008, a bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 to permit semi-detached dwellings on the property shown on Schedule Z-2 to this amendment, and establish development standards for Planned Unit Development be read a third time this 8th day of September A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Councillor Goulden declared a pecuniary interest for the next item on the Agenda and left Council Chambers at 5:12 p.m.

Bylaw No. 29/2008 – Amend Zoning Bylaw No. 14/2003 - (C-1 Zoning) York Road & Myrtle Avenue

***R00332-2008
Wilson – Arnelien
That Bylaw No. 29/2008 be read a second time this 8th day of September A.D. 2008.
Carried.***

***R00333-2008
Arnelien – Pearen
That Bylaw No. 29/2008, a bylaw of the City of Yorkton to recognize existing single family dwellings as a permitted use in the C-1 Zone, which are not permitted by Zoning Bylaw No. 14/2003 be read a third time this 8th day of September A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Councillor Goulden returned to Council Chambers at 5:13 p.m.

Bylaw No. 30/2008 – Road Closure – Husky Oil Limited

***R00334-2008
Wilson – Maloney
That Bylaw No. 30/2008 be read a second time this 8th day of September A.D. 2008.
Carried.***

***R00335-2008
Pearen – Goulden
That Bylaw No. 30/2008, a bylaw of the City of Yorkton to provide for the permanent closure of two roads; Firstly: All of Crescent Street and portion of Eighth Ave. lying South of the Southerly limit of Darlington Street, Registered Plan No. P2307, City of Yorkton; Secondly: All that portion of Balmoral Street lying East of the Easterly limit of Seventh Ave. N., Registered Plan No. 02Y02012 be read a third time this 8th day of September A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 31/2008 – Amend Zoning Bylaw No. 14/2003 - Change Accessory Building Requirements Riverside Terrace

***R00336-2008
Arnelien – Goulden
That Bylaw No. 31/2008 be read a second time this 8th day of September A.D. 2008.
Carried.***

***R00337-2008
Goulden – Pearen
That Bylaw No. 31/2008 a bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 to change the accessory building requirements of the Riverside Terrace Architectural Controls and Design Guidelines, as required by Zoning Bylaw No. 14/2003 be read a third time this 8th day of September A.D. 2008 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 33/2008 – Amend Zoning Bylaw No. 14/2003 – Change Industrial Building Height and Façade Requirements

***R00338-2008
Maloney – Wilson
That Bylaw No. 33/2008 a bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 to exempt Heavy Industrial uses from building height requirements and delete exterior building façade covering requirements for the MI-2 Zoning District as required by Zoning Bylaw No. 14/2003 be introduced and read a first time this 8th day of September A.D. 2008.
Carried.***

ADMINISTRATIVE REPORTS

Director of Planning and Engineering – Annexation Report

A report dated September 5, 2008 from the Director of Planning and Engineering regarding annexation was circulated for the consideration of Council.

***R00339-2008
Wilson – Pearen
That the attached report be approved and that Administration be directed to initiate the process by providing notice to the public and holding required public meetings making special notation that the City of Yorkton is a Regional Airport servicing the region with the airport for medivac, banking and other services.

Mayor Wyatt passed the Chair to Deputy Mayor Arnelien at 5:23 p.m. and it reverted back at 5:24 p.m.

Carried.***

Director of Environmental Services – Building Canada Fund – Application for Water Treatment Facility Project

A report dated August 25, 2008 from the Director of Environmental Services regarding a grant application for the Water Treatment Facility was circulated for the consideration of Council.

***R00340-2008
Goulden – Maloney
That Administration proceed with an application for funding under the Building Canada Fund – Community Component (BCF-CC) for the Water Treatment Project already approved in the 2008 capital budget for $19,697,450. The grant application will include Contract 3: Process Works for approximately $19,000,000 and the City will comply with the terms of this program which include an open tendering process, managing the construction of the project, funding the municipal share of the construction costs, funding ongoing maintenance and following measures as required by the Canadian Environmental Assessment Act and the Environmental Assessment Act (Saskatchewan).
Carried.***

Manager of Engineering – Fire Hall Construction Tender

A report dated August 28, 2008 from the Manager of Engineering regarding the Fire Hall Construction Tender was circulated for the consideration of Council.

***R00341-2008
Arnelien – Pearen
That the contract for the construction of the Fire Hall be awarded to Logan Stevens Construction (2000) Ltd. (the low bid) complete with recommended alternates in the amount of $6,720,500.00 plus G.S.T. further that Administration be authorized to arrange for all other work required to complete the project with all five (5) bays and that Council be provided with monthly reports on any change orders.

Mayor Wyatt passed the Chair to Deputy Mayor Arnelien at 5:36 p.m. and it reverted back at 5:37 p.m.

Mayor Wyatt passed the Chair to Deputy Mayor Arnelien at 5:41 p.m. and it reverted back at 5:42 p.m.

Carried.***

UNFINISHED BUSINESS

Tabled Motion – No. R00256-2008 – Canada Cup ‘09

***R00342-2008
Goulden – Arnelien
That Motion No. R00256-2008, as contained in the Regular Council Meeting Minutes of August 18, 2008, that the City of Yorkton support the $30,000.00 sponsorship to bring the 2009 Canada Cup to the City of Yorkton but not to be advanced until January of 2009 be lifted from the table.

Voting on Resolution No. R00256-2008.
Mayor Wyatt, Councillors Arnelien, Goulden, Maloney, Pearen and Wilson opposed.
Motion defeated.***

***R00343-2008
Goulden – Wilson
That sponsorship equivalent to $15,000, which is equivalent to the Farrell Agencies Arena and related meeting room rental costs, be approved. Further, to direct Administration to develop a Special Events Policy to deal with requests of this nature and forward to the Leisure Services Commission, Tourism Yorkton, and the Gallagher Centre Management Board for their input.
Carried.***

***R00344-2008
Pearen – Maloney
That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 5:51 p.m.
Carried.***

***R00345-2008
Pearen – Wyatt
That we rise and report from the Committee of the Whole Council Meeting at 7:30 p.m.
Carried.***

City of Yorkton Campground Operation [27.10(e)(i)(iii)(v)&(f)(iv)(v)]

***R00346-2008
Goulden – Pearen
That we accept Recommendation No. C00053-2008 as contained in the Committee of the Whole Council Meeting Minutes of September 8th, 2008 that the operation of the City Campground by Brenda & Cody Denton through a five-year contract at $3,500 per year with a first right of refusal clause be approved. Further, that the Mayor and City Clerk be authorized to enter into a five-year contract to lease the Campground for $3,500 per year.
Carried.***

City Manager – Offer to Purchase – Lot 43-49, Block 9, Plan S700 [27.10(e)(i)(ii)(iii)&(f)(v)(vii)]

***R00347-2008
Maloney – Arnelien
That we accept Recommendation No. C00054-2008 as contained in the Committee of the Whole Council Meeting Minutes of September 8, 2008 that a counter offer be presented for $46,000 for Lot 43-49, Block 9, Plan S700 (148-152 Myrtle) with the purchaser assuming all legal costs for title transfer.
Carried.***

Electronic Signs (Billboards) Agreement [27.10(e)(iii)&(f)(ii)]

***R00348-2008
Wilson – Maloney
That we accept Recommendation No. C00056-2008 as contained in the Committee of the Whole Council Meeting Minutes of September 8, 2008 that Current Motion Media Inc. be authorized to begin work on installing the sign at the Tourism Information Centre provided all required permits are obtained. Further that the Mayor and City Clerk be authorized to sign the final agreement with terms as set out above and provided the agreement has been reviewed and approved by legal counsel.
Carried.***

Personnel Matter – Director of Human Resources – Out of Scope Compensation Model [27.10(e)(i)(ii)(iii)(iv)(v)]

***R00349-2008
Maloney – Wilson
That we accept Recommendation No. C00057-2008 as contained in the Committee of the Whole Council Meeting Minutes of September 8, 2008 that we approve the Out of Scope Compensation Model Policy as presented, with the City Council approving all market supplement payments.
Councillor Pearen opposed.
Carried.***

***R00350-2008
Maloney – Pearen
That this Regular Council Meeting adjourn at 7:33 p.m.
Carried.***

 


Approved this 22nd day of September A.D. 2008.

Chris Wyatt
MAYOR

Bonnie Schenher
CITY CLERK