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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
NOVEMBER 9, 2009

Minutes of a Regular Meeting of Council held on Monday, November 9, 2009 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor James Wilson, Councillors Arnelien, Fisher, Maloney, Okrainec, Pearen, and Wyatt.

Staff Members Present: David Putz, Bonnie Schenher, Darcy McLeod, Michael Buchholzer, Don Kunkel and Kelly Kaban. Recording: Gloria Signarowski.

A quorum being present Mayor James Wilson in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00429-2009
Arnelien – Okrainec
That the Agenda for this Regular Meeting of Council and Committee of the Whole Meeting of Council be approved as presented.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Maloney reminded residents that the Yorkton Exhibition Association is hosting the 21st Annual Grain Millers Harvest Showdown to be held November 11 to 14, 2009 at the Gallagher Centre. There is something for everyone and he encouraged all to attend all the events.

Councillor Pearen mentioned the musical tribute to the Veterans with the Yorkton Centennial Big Band who recognized all Veterans in attendance. He thanked the Casino and the Adult Big Band for their assistance. It was a chance to kick off the Remembrance Day Services. Mayor Wilson advised that his wife Wendy and himself enjoyed the evening and was amazed at the talent in this city.

Councillor Okrainec attended the Lions Wine Testing event which was a lot of fun, and he wished them all the best of luck in their future endeavours.

Mayor Wilson advised that the new Council will be looking for community input and members to be involved on the Commissions/Committees of Council. The list of Commissions/Committees will be advertised in the newspaper soon. Please submit your name to the Mayor’s Office at City Hall.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – October 19th, 2009

***R00430-2009
Pearen – Maloney
That the Regular Council Meeting Minutes of October 19, 2009 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – October 19th, 2009

***R00431-2009
Wyatt – Maloney
That the Committee of the Whole Council Meeting Minutes of October 19, 2009 be received and filed as presented.
Carried.***

Special Council Meeting Minutes – November 2nd, 2009

***R00432-2009
Arnelien – Okrainec
That the Special Council Meeting Minutes of November 2nd, 2009 be approved as presented.
Carried.***

ADMINISTRATIVE REPORTS

Manager of Environmental Services – Queen Street WTP, Contract 6, Electrical, Instrumentation and Controls Tender Results

A report dated October 23, 2009 from the Manager of Environmental Services regarding the Queen Street WTP, Contract 6, Electrical, Instrumentation and Controls Tender Results was circulated for the consideration of Council.

***R00433-2009
Fisher – Maloney
That Synergy Electric Corp. be awarded the Queen Street WTP, Contract 6: Electrical, Instrumentation and Controls for a contract price of $2,016,239.00; further, that construction budget includes a contingency allowance of $283,761.00 for a total construction budget of $2,300,000.00.
Carried.***

The Chair was passed to Deputy Mayor Arnelien at 5:07 and it reverted back at 5:09 p.m.

Director of Finance – Tax Enforcement Proceedings – 2010 Lien Registration

A report dated November 4, 2009 from the Director of Finance regarding Tax Enforcement Proceedings was circulated for the consideration of Council.

***R00434-2009
Maloney – Okrainec
That the Director of Finance be authorized to proceed with tax enforcement as outlined in the legislation under Section 3 of The Tax Enforcement Act for the attached list of properties.
Carried.***

City Manager – Deputy Mayor Resolution

A report dated November 4, 2009 from the City Manager regarding a resolution to appoint Councillor Members as Deputy Mayor was circulated for the consideration of Council.

***R00435-2009
Wyatt – Fisher
That in accordance with Section 5.1 of the City of Yorkton Procedure Bylaw No. 45/2003, Councillors be appointed for the position of Deputy Mayor as follows:

Councillor Arnelien November, December 2009 and January 2010
Councillor Pearen February, March, and April 2010
Councillor Maloney May, June and July 2010
Councillor Wyatt August, September and October 2010
Councillor Fisher November, December 2010 and January 2011
Councillor Okrainec February, March and April 2011
Carried.***

City Clerk – 2010 Council Meeting Dates

A report dated November 5, 2009 from the City Clerk providing a schedule for the 2010 Council Meeting dates was circulated for the consideration of Council.

***R0436-2009
Arnelien – Okrainec
That the following dates be scheduled for the 2010 Regular and Committee of the Whole Council Meeting as provided for in Section 4.1 of Procedure Bylaw No. 45/2003 commencing at 5:00 p.m. in Council Chambers:

January 11 and 25 July 12
February 8 and 22 August 23
March 8 and 22 September 13 and 27
April 12 and 26 October 18
May 10 and 31 November 1, 15 and 29
June 14 and 28 December 13
Carried.***

Reconsideration of Motion No. R00425-2009

A report dated November 5, 2009 from the City Clerk regarding a reconsideration of a Motion was circulated for the consideration of Council.

***R00437-2009
Arnelien – Pearen
That Recommendation No. R00425-2009 as contained in the Regular Council Meeting Minutes of October 19th, 2009 be placed back on the table for reconsideration.
Carried.***

***R00438-2009
Wyatt – Pearen
That Recommendation No. R00425-2009 as contained in the Regular Council Meeting Minutes of October 19th, 2009 be amended to state that the Provincial Métis Housing Corporation Project at 155 and 159 Ontario Avenue be immediately provided with the five-year tax abatement program that is provided to certain affordable housing rental projects per Policy No. 10.250 and that all provincially funded affordable housing projects be considered on a case by case basis.
Carried.***

The Chair was passed to Deputy Mayor Arnelien at 5:20 p.m. and it reverted back at 5:22 p.m.

***R00439-2009
Arnelien – Okrainec
Voting on Resolution No. R00438-2009 as amended.
Carried.***

***R00440-2009
Maloney – Fisher
That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 5:23 p.m.
Carried.***

***R00441-2009
Pearen – Maloney
That we rise and report from the Committee of the Whole Council Meeting at 5:30 p.m.
Carried.***

PROPERTY MATTER

Offer to Purchase – Lots 11-13, Blk 5,9 & 4, Plan 99Y00657 [27.10(e)(iii)&(f)(iv)(v)]

***R00442-2009
Wyatt – Maloney
That we accept Recommendation No. C00087-2009 as contained in the Committee of the Whole Council Meeting Minutes of November 9, 2009 that a counter offer of $110,000 be made and the purchaser be advised that the City is required by The Cities Act to advertise the property for sale and should an offer of greater value be received, it will be accepted.
Carried.***

***R00443-2009
Maloney – Okrainec
That this Regular Council Meeting adjourn at 5:39 p.m.
Carried.***

Approved this 23rd day of November A.D. 2009.

James Wilson
MAYOR

Bonnie Schenher
CITY CLERK