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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
JANUARY 25, 2010

Minutes of a Regular Meeting of Council held on Monday, January 25, 2010 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor James Wilson, Councillors Arnelien, Fisher, Maloney, Okrainec, Pearen and Wyatt.

Staff Members Present: David Putz, Bonnie Schenher, and Michael Eger. Recording: Gloria Signarowski.

A quorum being present Mayor James Wilson in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00031-2010
Maloney – Pearen
That the Regular Council Meeting Agenda be approved as presented.

***R00032-2010
Arnelien – Maloney
That the Regular Council Meeting Agenda be amended by removing the item under Hearing of Petitions, Public Notices and Presentations - Stantec Architecture Ltd. – Conceptual Plan for Kinsmen Arena as well as removing the item under Administrative Reports - Director of Leisure Services – Kinsmen Arena Conceptual Study.
Carried.***

Voting on Resolution No. R00031-2010 as amended.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Maloney reminded the citizens of Yorkton of the upcoming Snowarama fundraiser for Camp Easter Seal on February 20th, 2010. Get your pledges together and Google Sask. Abilities Council to register on line. Trails will be great with all the fresh snow.

Councillor Arnelien thanked the Public Works Department for their hard work in snow removal and he reminded residents to have patience as there is a lot of snow to clear.

Mayor Wilson also thanked the Public Works Department and advised the residents that they will be working all night in Weinmaster and Heritage Heights to plow snow to the middle of the street for removal. He asked that the residents keep their vehicles off the street to make it easier to clear the snow.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – January 11, 2010

***R00033-2010
Wyatt – Okrainec
That the Regular Council Meeting Minutes of January 11, 2010 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – January 11, 2010

***R00034-2010
Pearen – Wyatt
That the Committee of the Whole Council Meeting Minutes of January 11, 2010 be received and filed as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Presentation- Tourism Yorkton – 2009 Annual Report

A letter dated December 21, 2009 from Tourism Yorkton regarding their 2009 Annual Report was circulated for the consideration of Council.
Mr. Neil Thom, President of Tourism Yorkton and Mrs. Randy Goulden, Executive Director were present in Council Chambers to speak to this item.

***R00035-2010
Arnelien – Pearen
That Council receive and file the 2009 Annual Report from Tourism Yorkton.
Carried.***

Presentation – Heart and Stroke Foundation of Saskatchewan – Proclamation – Heart Month – February 2010

A letter dated November 26, 2009 from the Heart and Stroke Foundation of Saskatchewan requesting a proclamation was circulated for the consideration of Council.
Ms. Tracy Myers, Campaign Coordinator was present in Council Chambers to speak to their request.

***R00036-2010
Maloney – Wyatt
That Council to proclaim the month of February as “Heart Month” in the City of Yorkton and that the flag raising ceremony be held on Friday, January 29th, 2010 in City Hall Park at 10:00 a.m.
Carried.***

Presentation – Yorkton Minor Football – Proclamation – Football Week in the Parkland – May 2nd to 8th, 2010

A letter dated January 19, 2010 received via email to the City Clerk from Mr. Jason Farrell regarding a proclamation was circulated for the consideration of Council.
Mr. Jason Farrell and Mr. Roby Sharpe were present in Council Chambers to speak to their request.

***R00037-2010
Arnelien – Pearen
That Council proclaim the week of May 2nd to 8th , 2010 as “Football Week in the Parkland”.
Carried.***

Public Notice – Bylaw No. 4/2010 – Amend Zoning Bylaw No. 14/2003
– 231 Fourth Avenue North – C4 to R1

There were no petitioners present in Council Chambers to speak for or against the Public Notice of Bylaw No. 4/2010 to amend Zoning Bylaw No. 14/2003 at 231 Fourth Avenue North to change the zoning from C4 to R1.

Public Notice – Discretionary Use 46-09 – Residential Care Facility – 112 Seventh Avenue North

There were no petitioners present in Council Chambers to speak for or against the Public Notice for a Discretionary Use 46-09 application for a Residential Care Facility at 112 Seventh Avenue North

Public Notice – Discretionary Use 47-09 – Residential Care Facility – 353 Bradbrooke Drive

There was one letter of opposition received regarding the Public Notice for a Discretionary Use 47-09 application for a Residential Care Facility at 353 Bradbrooke Drive. This item will be dealt with later on the Agenda.

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Mayor Wilson – 2010 Commissions/Committees of Council Appointments

A memorandum dated January 15, 2010 from Mayor James Wilson regarding 2010 Commissions/Committees of Council Appointments was circulated for the consideration of Council.

***R00038-2010
Arnelien – Okrainec
That the Council of the City of Yorkton approve the 2010 Commissions of Council list as attached for the Yorkton Business Improvement District, Public Library and the Agriplex Management Board as presented.
Carried.***

CORRESPONDENCE

York Lake Regional Park Authority – Continued Sponsorship – Office Space

A letter dated January 21, 2010 from Mr. Ken Mushanski, Administrator of the York Lake Regional Park Authority regarding sponsorship was circulated for the consideration of Council.

***R00039-2010
Arnelien – Wyatt
That the City of Yorkton continue supplying office space to the York Lake Regional Park Authority for a one year term and provide for a 6 month notice of termination in the lease agreement.
Carried.***

Heart and Stroke Foundation of Saskatchewan – Yorkton Active Transportation Collaboration

A letter dated January 13, 2010 from the Heart & Stroke Foundation of Saskatchewan regarding the Yorkton Active Transportation Collaboration was circulated for the consideration of Council.

***R00040-2010
Okrainec – Pearen
That Council receive and file the letter dated January 13, 2010 from the Heart & Stroke Foundation of Saskatchewan.
Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 4/2010 – Amend Zoning Bylaw No. 14/2003 – 231 Fourth Avenue North – C4 to R1 [2nd & 3rd readings]

***R00041-2010
Arnelien – Maloney
That Bylaw No. 4/2010 be read a second time this 25th day of January A.D. 2010.
Carried.***

***R00042-2010
Pearen – Wyatt
That Bylaw No. 4/2010, a Bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 to rezone 231 Fourth Avenue North from C-4 Neighbourhood Commercial to R-1 General Residential be read a third time this 25th day of January A.D. 2010 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

Bylaw No. 5/2010 – Amend Zoning Bylaw No. 14/2003 – Garage Requirements in Riverside Terrace [1st reading]

***R00043-2010
Wyatt – Pearen
That Bylaw No. 5/2010, a Bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 by allowing for the use of front yard, triple garages in the Riverside Terrace Architectural Control overlay was introduced and read a first time this 25th day of January A.D. 2010.
Carried.***

Bylaw No. 7/2010 – Amend Zoning Bylaw No. 14/2003 – Establishing Fees for Condominium Plan Applications [1st reading]

***R00044-2010
Fisher – Okrainec
That Bylaw No. 7/2010, a Bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 by establishing fees for condominium plan applications be introduced and read a first time this 25th day of January A.D. 2010.
Carried.***

Bylaw No. 8/2010 – Amend Zoning Bylaw No. 14/2003 – Increase Site Coverage in R-2 low density residential & R-3 medium density residential Zoning Districts from forty to forty-five percent [1st reading]

***R00045-2010
Fisher – Arnelien
That Bylaw No. 8/2010, a Bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 by increasing the maximum site coverage in the
R-2 low density residential and R-3 medium density residential zoning districts from forty to forty-five percent be introduced and read a first time this 25th day of January A.D. 2010.
Carried.***

ADMINISTRATIVE REPORTS

Planner – Discretionary Use 46-09 – Residential Care Facility – 112 Seventh Avenue North

A report dated January 21, 2010 from the Planner regarding a discretionary Use application 46-09 for a Residential Care Facility at 112 Seventh Avenue North was circulated for the consideration of Council.

***R00046-2010
Okrainec – Fisher
That the proposed Residential Care Facility at 112 Seventh Avenue North be approved, and that Administration be authorized to issue a Development Permit for the proposed use, subject to the following conditions:
i) Pursuant to Section 5.2.1 A) of Zoning Bylaw No. 14/2003 (the Bylaw), that continuous and raised poured concrete curbing of not less than 150mm in height shall be provided adjacent to all parking lot edges;
ii) Pursuant to Section 5.2.1 B) of the Bylaw, that all parking and loading spaces shall have adequate and appropriate storm water drainage. Storm water management is subject to review and approval by the City of Yorkton;
iii) Pursuant to Section 5.2.1 C)i) of the Bylaw, that hard-surfacing be provided for every off-street parking and loading space and the access thereto;
iv) Pursuant to Section 5.2.1 H) of the Bylaw, that parking stalls be a minimum of 2.75 metres wide by 6.0 metres in length
v) Pursuant to Section 6.8 of Zoning Bylaw No. 14/2003, that the Developer/Owner provide a performance and maintenance guarantee to ensure that landscaping is provided and maintained for two years from the time of planting. Security for said guarantee is required in the form of either:
a) A cash value equal to 100% of the total landscaping cost; or
b) An irrevocable Letter of Credit in the amount of 100% of the total landscaping cost.The value of landscaping shall be based on a schedule of costs for all hard and soft landscaping, and shall be subject to the review and approval of the City of Yorkton Planning and Engineering Department;
vi) Pursuant to Section 7.7.1 A) of the Bylaw, that the proposed Residential Care Facility be licensed under Provincial statutes, as required; and
vii)Pursuant to Section 7.7.1 B) of the Bylaw, that the proposed Residential Care Facility be inspected and approved by the Fire Inspector and building Inspector.
Carried.***

Discretionary Use 47-09 – Residential Care Facility – 353 Bradbrooke Drive

A report dated January 21, 2010 from the Planner regarding a Discretionary Use Application 47-09 for a Residential Care Facility at 353 Bradbrooke Drive was circulated for the consideration of Council.

***R00047-2010
Arnelien – Okrainec
That the proposed Residential Care Facility at 353 Bradbrooke Drive be approved, and that Administration be authorized to issue a Development Permit for the proposed use, subject to the following conditions:
i) Pursuant to Section 5.2.1 A) of Zoning Bylaw No. 14/2003 (the Bylaw), that continuous and raised poured concrete curbing of not less than 150mm in height shall be provided adjacent to all parking lot edges;
ii) Pursuant to Section 5.2.1 B) of the Bylaw, that all parking and loading spaces shall have adequate and appropriate storm water drainage. Storm water management is subject to review and approval by the City of Yorkton;
iii) Pursuant to Section 5.2.1 C)i) of the Bylaw, that hard-surfacing be provided for every off-street parking and loading space and the access thereto;
iv) Pursuant to Section 5.2.1 H) of the Bylaw, that parking stalls be a minimum of 2.75 metres wide by 6.0 metres in length
v) Pursuant to Section 6.8 of Zoning Bylaw No. 14/2003, that the Developer/Owner provide a performance and maintenance guarantee to ensure that landscaping is provided and maintained for two years from the time of planting. Security for said guarantee is required in the form of either:
a) A cash value equal to 100% of the total landscaping cost; or
b) An irrevocable Letter of Credit in the amount of 100% of the total landscaping cost.The value of landscaping shall be based on a schedule of costs for all hard and soft landscaping, and shall be subject to the review and approval of the City of Yorkton Planning and Engineering Department;
vi) Pursuant to Section 7.7.1 A) of the Bylaw, that the proposed Residential Care Facility be licensed under Provincial statutes, as required; and
vi) Pursuant to Section 7.7.1 B) of the Bylaw, that the proposed Residential Care Facility be inspected and approved by the Fire Inspector and Building Inspector.
Carried.***

Non-Conforming Development Proposals and Use of Development Appeals Board

A report dated January 21, 2010 from the Planner regarding Non-conforming Development Proposals and Use of a Development Appeals Board was circulated for the consideration of Council.

***R00048-2010
Pearen – Fisher
That Administration be authorized to proceed with a Development Appeals Board Bylaw for Council’s Review and approval.
Councillor Wyatt opposed.
Carried.***

***R00049-2010
Pearen – Okrainec
That this Regular Council Meeting adjourn at 5:59 p.m.
Carried.***

Approved this 8th day of February A.D. 2010

James Wilson
MAYOR


Bonnie Schenher
CITY CLERK