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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 26, 2011

Minutes of a Regular Meeting of Council held on Monday, September 26, 2011 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor James Wilson, Councillors Fisher, Maloney, Okrainec, Pearen and Wyatt.

Absent: Councillor Les Arnelien

Staff Members Present: David Putz, Bonnie Schenher, Gord Shaw, Trent Mandzuk, Brant Hryhorczuk, Michael Eger, Dean Clark, Dennis Woroschuk, Garvin Todosichuk and Jeff Fawcett. Recording: Gloria Signarowski.

A quorum being present Mayor James Wilson in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00355-2011
Okrainec – Fisher
That the Regular Council Agenda and the Committee of the Whole Council Agenda be approved as presented.

***R00356-2011
Maloney – Fisher
That the Committee of the Whole Agenda in-camera be amended by adding one property matter as Number 2 on the agenda.
Voting on the amendment.
Carried.***

***R00357-2011
Voting on the motion as amended.
Carried.***

APPROVAL OF MINUTES

Regular Council Meeting Minutes – September 12, 2011

***R00358-2011
Wyatt – Maloney
That the Regular Council Meeting Minutes of September 12, 2011 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes

***R00359-2011
Okrainec – Maloney
That the Committee of the Whole Council Meeting Minutes of September 12, 2011 be received and filed as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Public Notice – Proposed Bylaw No. 1/2011 – Property Standards Bylaw

There was no one present in Council Chambers to speak for or against the Public Notice for proposed Bylaw No. 1/2011, Property Standards Bylaw.

Public Notice – Proposed Bylaw No. 25/2011 – Amend Zoning Bylaw No. 14/2003 – Off-Street parking Regulations for Underground/Enclosed Parking Facilities

There was no one present in Council Chambers to speak for or against the Public Notice for proposed Bylaw No. 25/2011 to amend Zoning Bylaw No. 14/2003 for Off-Street parking Regulations for Underground/Enclosed Parking Facilities.

Public Notice – Proposed Discretionary Use – 351 and 371 Imperial Street – Allow Dwelling Manufacturing Facility (Off-Site)

There was no one present in Council Chambers to speak for or against the Public Notice for a Proposed Discretionary Use at 351 and 371 Imperial Street to allow for a Dwelling Manufacturing Facility (off-site).

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Economic Development Committee Meeting Minutes – August 18, 2011

***R00360-2011
Okrainec – Pearen
That the Economic Development Committee Meeting Minutes of August 18, 2011 be received and filed as presented.
Carried.***

Yorkton Housing Committee Meeting Minutes – September 12, 2011

***R00361-2011
Maloney – Pearen
That the Yorkton Housing Committee Meeting Minutes of September 12, 2011 be received and filed as presented.
Carried.***

Protective Services Committee Meeting Minutes - September 13, 2011

***R00362-2011
Fisher – Okrainec
That the Protective Services Committee Meeting Minutes of September 13, 2011 be received and filed as presented.
Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 25/2011 – Amend Zoning Bylaw No. 14/2003 – Off-Street Parking Regulations for Underground/Enclosed Parking Facilities [2nd and 3rd reading]

***R00363- 2011
Maloney – Wyatt
That Bylaw No. 25/2011 be read a second time this 26th day of September A.D. 2011.
Carried.***

***R00364-2011
Pearen – Fisher
That Bylaw No. 25/2011, a Bylaw of the City of Yorkton to amend Zoning Bylaw No. 14/2003 by reducing minimum parking stall and maneuvering aisle widths for underground and/or enclosed parking facilities be read a third time this 26th day of September A.D. 2011 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

ADMINISTRATIVE REPORTS

Manager of Building Services – Appointment of a Building Official

A report dated September 19, 2011 from the Manager of Building Services regarding an appointment of a Building Official was circulated for the consideration of Council.

***R00365-2011
Wyatt – Okrainec
That Council appoints Mr. Ty Tweidt as a Professional Building Official pursuant to Section 5(4) of The Uniform Building and Accessibility Standards Act effective September 26, 2011.
Carried.***

Dean Clark, Fire Chief left Council Chambers at 5:05 p.m.

City Clerk – 2012 Council Meeting Dates

A report dated September 19, 2012 from the City Clerk regarding the 2012 proposed Council Meeting dates was circulated for the consideration of Council.

***R00366-2011
Okrainec – Fisher
That the following dates be scheduled for the 2012 Regular and Committee of the Whole Council Meetings as provided for in Section 4.1 of Procedure Bylaw No. 45/2003 commencing at 5:00 p.m. in Council Chambers:
January 9 and 23 July 9
February 13 and 27 August 20
March 12 and 26 September 10 and 24
April 16 and 30 October 15
May 14 and 28 November 5 and 19
June 11 and 25 December 3 and 17.”
Carried.***

Planner – Discretionary Use – DU04-11 – Dwelling Manufacturing Facility (Off-Site) – 351 and 371 Imperial Street

A report dated September 16, 2011 from the Planner regarding a Discretionary Use – DU04-11 for a Dwelling Manufacturing Facility (Off-Site) at 351 and 371 Imperial Street was circulated for the consideration of Council.

***R00367-2011
Maloney – Pearen
That the proposed Dwelling Manufacturing Facility (Off-Site) on Lots 3 and 4, Block 80, Plan No. 83Y04461, civically known as 351 and 371 Imperial Street, be approved and that Administration be authorized to issue the Development Permit.
Carried.***

Planner – Discretionary Use – DU05-11 – PUD – 138 and 148 Catherine Street

A report dated September 19, 2011 from the Planner regarding a Discretionary Use – DU05-11 – Planned Unit Development (PUD) at 138 and 148 Catherine Street was circulated for the consideration of Council.

***R00368-2011
Wyatt – Okrainec
That Administration be authorized to proceed with the Public Notice Process for a proposed Planned Unit Development, consisting of two, twelve-unit Apartment dwellings on Lot 4, Block B, Plan 102054114, civically known as 138 and 148 Catherine Street, and that the application be brought back to Council for its review and decision.
Carried.***

Director of Planning and Engineering - North Sanitary Trunk Main

***R00369-2011
Okrainec – Fisher
That Tabled Motion No. R00349-2011 as contained in the Regular Council Meeting Minutes of September 12, 2011 be lifted from the table.
Carried.***

A report dated September 20, 2011 from the Director of Planning and Engineering regarding the North Sanitary Trunk Main was circulated for the consideration of Council.

***R00370-2011
Wyatt – Maloney
That Wyonzek Brothers Construction be awarded the contract for the installation of five (5) additional manholes on the North Sanitary Trunk Main for a price of $111,780.00 plus GST; Further, that the construction budget includes an engineering and contingency allowance of $27,356.00 for a total budget of $139,136.00 plus GST.
Carried.***

Director of Planning and Engineering – Amalgamation of Transit Services with the Saskatchewan Abilities Council

A report dated September 21, 2011 from the Director of Planning and Engineering regarding the amalgamation of Transit Services with the Saskatchewan Abilities Council was circulated for the consideration of Council.

***R00371-2011
Fisher – Maloney
That Administration be authorized to enter into an agreement for the amalgamation of transit services with the Saskatchewan Abilities Council effective October 1st, 2011; further, the 2012 budget be increased 16.7% for a total net cost of $249,100.00.
Carried.***

The Chair was passed to Deputy Mayor Pearen at 5:20 p.m. and it reverted back at 5:20 p.m.

Director of Public Works – 2011 Facility Projects

A report dated September 19, 2011 from the Director of Public Works regarding the 2011 Facility Projects was circulated for the consideration of Council.

***R00372-2011
Wyatt – Pearen
That Administration proceed with funding the repairs to City Hall of $50,000 from $200,000 in facility reserves. The balance of $150,000 in reserves will be used towards repairing remaining items identified in the Associated Engineering Building Assessment Report. These repairs will be conducted based on the order of priority.
Councillor Ross Fisher opposed.
Carried.***

***R00373-2011
Pearen – Maloney
That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 5:31 p.m.
Carried.***

***R00374-2011
Maloney – Pearen
That we rise and report from the Committee of the Whole Council Meeting at 5:45 p.m.
Carried.***

Property Matter – Annexation of Portions of the R.M. Of Orkney No. 244 [27.10(e)(i)(iii)(v)&(f)(v)(vi)]

***R00375-2011
Wyatt – Pearen
That we accept Recommendation No. C00047-2011 as contained in the Committee of the Whole Council Meeting Minutes of September 26, 2011 that:

WHEREAS the City of Yorkton requires additional lands to support the continuing urban growth within the City;

AND WHEREAS the City of Yorkton deems it necessary to protect the long-term interests of the City;

AND WHEREAS the City of Yorkton considers that the following quarter sections would be the minimum required to sustain continued growth in the City for the next 5 years;

AND WHEREAS the City of Yorkton provides a number of regional scale facilities that would be in jeopardy without proper land use controls and development standards, as indicated below:

1. The City has made a considerable investment in providing additional water treatment capacity and sewage treatment capacity, which will allow further expansion into the proposed annexation area.

2. Annexation will provide a basis for sound long-term planning for future development and the very significant capital investment required to upgrade existing roads, provide new roads, water, sewer and storm sewer. Good City planning will also benefit school boards and major utilities such as Sask Power, Sask Energy and Sask Tel. Good Municipal planning also assists the Province and the Department of Highways with planning future routes as well as capital and operating expenditures.

3. The City is looking towards the future, and annexation is the only way of adding additional development lands for future commercial, industrial and residential urban growth.

4. The continued pressure for additional highway commercial and industrial subdivisions has outpaced the supply of land in Yorkton.
It is in the Province's, City's and area’s best interest to provide additional serviced land for development, since a growing Yorkton contributes to the economic well being of the residents of Yorkton and area as well as the Province as a whole.

5. The City of Yorkton owns slightly over eleven ¼ Sections and has purchase agreements pending for slightly less than three ¼ Sections of land. Slightly over six ¼ Sections of land are used for the Yorkton Municipal Airport, the Sanitary Landfill site and the Sewage treatment plant. Since the City has invested a substantial amount of money in these capital assets, it is the City's desire to have these sites within the City so it can protect their long-term viability through proper land use controls. In addition, it is only logical that revenues generated by these investments should accrue to the City.

6. The City has extended water and sewer services to the boundaries of seven quarters of land and plans to extend services to the remaining lands including the airport to facilitate development.

7. The City has the capability of improving the quality of development in areas adjacent to the City, which is in the long-term interest of both the City and the two RMs.

8. Providing new lands that are capable of a greater density of development than the two RMs can provide is part of the principles behind the Smart Growth initiative. It is a more efficient use of land, thus preserving more rural lands for agricultural activities.

9. The RMs do not provide water treatment, sewage treatment and sanitary landfill facilities.

BE IT RESOLVED that the City of Yorkton is hereby requesting to apply for an alteration to the municipal boundaries of the City of Yorkton by proposing to include the lands identified by the following legal descriptions and as outlined on Schedule A as attached.

• Yorkton Municipal Airport Surface Parcel Number: 153830550 LLD: (Parcel: M) Plan 94Y07119 Ext. 1
• All those portions of the SW ¼ and SE ¼ of Section 13 in Twp. 26, Rge. 4 W2M lying in the R.M of Orkney No. 244
• All of those portions of the NW ¼ and NE ¼ of Section 9 in Twp. 26, Rge. 4 W2M lying in the R.M of Orkney No. 244
• All of those portions of the NW ¼ of Section 10 in Twp. 26, Rge. 4 W2M lying in the R.M of Orkney No. 244
• All of those portions of the NW ¼ and NE ¼ of Section 12 in Twp. 26, Rge. 4 W2M lying in the R.M of Orkney No. 244
• All of those portions of the NW ¼ and NE ¼ of Section 26 in Twp. 25, Rge. 4 W2M lying in the R.M of Orkney No. 244
• Parcel #164238240 LLD: SW 26-25-04-2 Ext. 135 lying in the R.M of Orkney No. 244
Carried.***

PROPERTY MATTER – Offer to Lease N.W. Corner of Broadway and Bradbrooke

***R00376-2011
Okrainec – Maloney
That we accept Recommendation No. C00048-2011 as contained in the Committee of the Whole Council Meeting Minutes of September 26, 2011 that the Offer to Lease Land situated at 375 Broadway Street (N.W. Corner) and Bradbrooke Avenue North be accepted, that Administration be directed to arrange for the lease to be executed and proceed with the land servicing.
Carried.***

***R00377-2011
Okrainec – Pearen
That this Regular Council Meeting adjourns at 5:46 p.m.
Carried.***

Approved this 17th day of October A.D. 2011.

James Wilson
MAYOR

Bonnie Schenher
CITY CLERK