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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
DECEMBER 19, 2011

Minutes of a Regular Council Meeting held on Monday, December 19, 2011 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor James Wilson, Councillors Arnelien, Fisher, Maloney, Okrainec, Pearen and Wyatt.

Staff Members Present: David Putz, Bonnie Schenher, Lonnie Kaal, Gord Shaw, Michael Buchholzer, Don Kunkel, Darcy McLeod, Michael Eger, Kelly Kaban, Brant Hryhorczuk, Josh Mickleborough and Roy Lanaway. Recording: Gloria Signarowski.

A quorum being present Mayor James Wilson in the Chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA(s)

***R00478-2011
Okrainec – Fisher
That the Regular Council Agenda and Committee of the Whole Council Agenda be approved as presented.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Richard Okrainec reminded us of the special needs of certain charities during the Festive Season. The Soup Haven has been at the Mall almost every day this month. They are looking for donations of food and cash. If you get a chance, please stop by and donate. Also the Salvation Army along with a couple of other charities are also looking for assistance, so let’s donate to help out some needy people.

Councillor Bob Maloney advised that the Salvation Army Christmas Kettles are around the City. A lot of people don’t realize how much the Salvation Army assists those in need as they did in 2010 after the flood. They continue to contribute a great deal to our community. Please help out the Christmas Kettles campaign with your donation.

Mayor James Wilson announced that Yorkton will be a test site for the Province’s “Building Partnerships to Reduce Crime” program. Many organizations in the community will be working together towards the prevention of crime. The President of the Saskatchewan Association of Chiefs, Chief Dale McPhee states that prevention and early intervention has proven time and time again it is essential to solutions for preventing crime, and for these to be effective, we must all work together. Yorkton is proud to be the first pilot project in the Province. It is a new strategy used to reduce crime. It will be another tool to help our city be healthier and safer.
Congratulations to the Community of Yorkton for making the top 10 in the Aviva Community Fund Challenge. Congratulations and thank you to all the community from Dave Nussbaumer to all the people that worked with him, including the Youth and the Business Community along with the residents who took the time to vote. Thank you and on January 25, 2012 the winners will be announced.

APPROVAL OF MINUTES

Regular Council Meeting Minutes December 5, 2011

***R00479-2011
Wyatt – Pearen
That the Regular Council Meeting Minutes of December 5, 2011 be approved as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Presentation – Hilton Landmarks Inc. – Cemetery Expansion Concept

A memorandum dated December 12, 2011 from the Director of Community Development, Parks and Recreation regarding the cemetery expansion concept presentation was circulated for the consideration of Council.
Mr. Rob Hilton from Hilton Landmarks Inc. was present in Council Chambers to present their concept and options for expanding the existing City Cemetery on King Street as well as a possible future location of a Cemetery North of the City.

***R00480-2011
Pearen – Arnelien
That we receive and file the Cemetery Expansion Concept presentation made by Rob Hilton of Hilton Landmarks Inc.
Carried.***

Proclamation – In Motion Month – January 2012

A report dated December 12, 2011 from the Director of Community Development, Parks and Recreation regarding building a healthy community was circulated for the consideration of Council.

***R00481-2011
Arnelien – Okrainec
That the month of January, 2012 be declared as “In Motion” month in the City of Yorkton and further that free walking passes, Buy one Get one Racquet Sports passes and free family fun passes at the Gloria Hayden Community Centre be approved for the month of January 2012.
Carried.***

Public Notice – Proposed Discretionary Use – 115 Broadway Street West

Mr. Randy Gorecki from 111 Broadway Street West, the owner of Cash Plan was present in Council Chambers to speak in favour of the proposed Discretionary Use at 115 Broadway Street West.

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Environmental Committee Meeting Minutes – November 24, 2011

***R00482-2011
Arnelien – Maloney
That the Environmental Committee Meeting Minutes of November 24, 2011 be received and filed as presented.
Carried.***

Yorkton Housing Committee Meeting Minutes – December 6, 2011

***R00483-2011
Okrainec – Fisher
That the Yorkton Housing Committee Meeting Minutes of December 6, 2011 be received and filed as presented.
Carried.***

Planning and Infrastructure Commission Meeting Minutes – December 7, 2011

***R00484-2011
Pearen – Wyatt
That the Planning and Infrastructure Commission Meeting Minutes of December 7, 2011 be received and filed as presented.
Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 30/2011 – Sanitary Landfill Fees Bylaw

***R00485-2011
Fisher – Wyatt
That Bylaw No. 30/2011, a Bylaw of the City of Yorkton to provide for entrance fees to the Sanitary Landfill be introduced and read a first time this 19th day of December A.D. 2011.
Carried.***

***R00486-2011
Arnelien – Pearen
That Bylaw No. 30/2011 be read a second time this 19th day of December A.D. 2011.
Carried.***

***R00487-2011
Fisher – Okrainec
That Bylaw No. 30/2011 receive all three readings this 19th day of December A.D. 2011.
Carried Unanimously.***

***R00488-2011
Pearen – Maloney
That Bylaw No. 30/2011, a Bylaw of the City of Yorkton to provide for entrance fees to the Sanitary Landfill be read a third time this 19th day of December A.D. 2011 after unanimous agreement had been reached to have third reading and registered in the Bylaw Register of the City of Yorkton.
Carried.***

ADMINISTRATIVE REPORTS

Director of Finance – Library request for funding

A report dated December 8th, 2011 from the Director of Finance regarding the Library’s request for funding was circulated for the consideration of Council.

***R00489-2011
Wyatt – Fisher
That the 2012 Library Budget be revised to include revenues of $4,000 (from $2,000) and the material and supply expenditures be revised to $40,000 (from $43,000) and the Library Levy be revised to $300,000 (from $290,000) and that the $5,000 shortfall from making these changes be funded from general surplus.
Carried.***

Director of Community Development, Parks and Recreation - Cemetery Expansion Options

A report dated December 12th, 2011 from the Director of Community Development, Parks and Recreation regarding Cemetery Expansion Options was circulated for the consideration of Council.

***R00490-2011
Wyatt – Okrainec
That Concept “D” from Hilton Landmarks Inc.’s Yorkton Municipal Cemetery Expansion Study be approved and further that Administration be directed to begin the design phase for Concept “D” as approved in the 2012 Capital Budget and bring forward expansion costs for consideration during 2013 budget deliberations.
Carried.***

Director of Community Development, Parks and Recreation - 2012 Deer Park Fees and Charges

A report dated December 2, 2011 from the Director of Community Development, Parks and Recreation regarding the 2012 Deer Park Fees and Charges was circulated for the consideration of Council.

***R00491-2011
Maloney – Arnelien
That the 2012 Deer Park Golf Course fees be approved as submitted by the Community Development, Parks and Recreation Committee below including a fee freeze that will allow anyone purchasing a 2012 season pass in full by January 31, 2012 be charged the 2011 rate of $898.00. Further that the fee freeze be permitted on a one-year trial basis with the results considered during the annual review process to establish the 2013 fees and charges.

Season Pass
  Promos
New Junior
$100.00
  Mens & Ladies Night
$19.00
Junior
$160.00
  Member Guest Promo
$33.00
Student
$375.00
  Stay & Play Promo
$33.00
Young Adult
$515.00
  Adult Full Price Promos
$40.00
Adult
$1,025.00
  Spring/Fall Specials
$33.00
New Adult
$925.00
  Twilight, Pre/Post Season
$33.00
Spousal Rate
$670.00
   
Restricted
$825.00
  Tournaments
Family
$1,700.00
  1 to 49 people (18 Hole)
$40.00
9-Hole
$625.00
  50+ people (18 Hole)
$31.00
 
  9-Hole Evening Promo
$19.00
Green Fees
  18-Hole Jr.
$15.00
Adult 9-Hole
$26.00
   
Adult 18-Hole
$40.00
  Trail Fees
Junior 9-Hole
$15.00
  Daily
$15.50
Junior 18-Hole
$20.00
  Yearly
$155.00
 
   
Paks
  Storage
6 for 5 Package
$204.00
  Electric Cart
$155.00
Ten-Round 9-Hole Package
$247.00
  Gas Cart
$105.00
Ten-Round Combo Package
$330.00
  Winter Cart Storage
$110.00
      Locker (Men)
$30.00

Carried.***

Planner - Subdivision Application in R.M. of Orkney No. 244 Residential Lot in Pleasant Heights

A report dated December 12, 2011 from the Planner regarding a Proposed Subdivision Application in the R.M. of Orkney No. 244 was circulated for the consideration of Council.

***R00492-2011
Okrainec – Fisher
That application R1126-11R, to subdivide a residential parcel in part of Lot 1, Block 6, Plan AD3245 within the SE ¼ Sec. 4-26-4-W2M of the RM of Orkney No. 244, be approved.
Carried.***

Planner - Discretionary Use DU06-11 – Warehouse Facility – 115 Broadway Street West

A report dated December 12, 2011 from the Planner regarding a Discretionary Use DU06-11 a Warehouse Facility at 115 Broadway Street West was circulated for the consideration of Council.

***R00493-2011
Arnelien – Wyatt
That the proposed Warehouse Facility on Lot 33, Block 34, Plan 99Y04947, civically known as 115 Broadway Street West, be approved and that Administration be authorized to issue a Development Permit.
Carried.***

Planner - Proposed Subdivision SD07-11 – CJ Houston Residential Development

A report dated December 12, 2011 from the Planner regarding a Proposed Subdivision SD07-11, CJ Houston Residential Development was circulated for the consideration of Council.

***R00494-2011
Pearen – Okrainec
That the proposed street, being part of the former C.J. Houston Lands and as shown in the Plan of Proposed Subdivision of Lot 3, Block B, & Municipal Buffer MB1, Plan 102054114 in SW ¼ Sec. 2-26-4-W2, be named “C.J. Houston Place”.
Carried.***

***R00495-2011
Fisher – Maloney
That the Mayor and City Clerk be authorized to execute the Plan Showing Proposed Subdivision and issue a Certificate of Approval for the Proposed Bareland Condominium Subdivision of Block Y, Plan No. 101963842 in NE 35-25-4-W2.
Carried.***

Planner - Proposed Subdivision SD09-11 – 71-101 Dracup Avenue

A report dated December 12, 2011 from the Planner regarding a Proposed Subdivision SD09-11 – 71 to 101 Dracup Avenue was circulated for the consideration of Council.

***R00496-2011
Wyatt – Pearen
That the Mayor and City Clerk be authorized to execute the Plan Showing Proposed Subdivision and issue a Certificate of Approval for the application to subdivide lands being Parcel AA, Plan No. 101738077 in SW ¼ Sec. 1-26-4-W2, civically known as 71, 81, 91 and 101 Dracup Avenue.
Carried.***

***R00497-2011
Okrainec – Pearen
That this Regular Council Meeting move into a Committee of the Whole Council Meeting at 6:07 p.m.
Carried.***

***R00498-2011
Maloney – Pearen
That we rise and report from the Committee of the Whole Council Meeting at 6:43 p.m.
Carried.***

***R00499-2011
That this Regular Council Meeting adjourn at 6:43 p.m.
Carried.***

Approved this 9th day of January A.D. 2012.

James Wilson
MAYOR

Bonnie Schenher
CITY CLERK