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CITY OF YORKTON
SASKATCHEWAN
REGULAR COUNCIL MEETING MINUTES
July 9, 2012

Minutes of a Regular Council Meeting held on Monday, July 9, 2012 in Council Chambers City Hall commencing at 5:00 p.m.

Present: Mayor Wilson, Councillors Arnelien, Maloney, Pearen, Wyatt and Okrainec

Staff Members Present: Bonnie Schenher, David Putz, Lonnie Kaal, Gord Shaw, Michael Eger, Josh Mickleborough, Brant Hryhorczuk, Roy Lanaway, Trent Mandzuk, Chris Wentzell, Dean Clark, Glenda Holmes and Darren Spelay

Recording: Teresa Miller

A quorum being present Mayor Wilson in the chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00292-2012
Arnelien-Maloney
That the Regular Council Agenda and Committee of the Whole Agenda be approved as presented.

***R00293-2012
Okrainec-Maloney
That the Committee of the Whole Agenda be amended by adding one legal item as No. 7 in the In-camera portion.
Carried.***

Voting on the Agenda as amended. Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Bob Maloney congratulated the Yorkton Exhibition Association (YEA) on the 129th summer fair. It was a great event held Wednesday to Saturday and the parade on Saturday was excellent. He congratulated the YEA and all their volunteers for putting on another great show in the City. This is a great event for the city and for our business community.

Councillor Larry Pearen wanted to acknowledge the RCMP on their bikes during the Exhibition and around the City. Many compliments were received from Yorkton citizen’s on the members being out there, being visible and proactive. Councillor Pearen commended them and wanted to send a bouquet to the members who are out there on their bikes.

Mayor Wilson wanted to congratulate Councillor Wyatt and his hardball team, the Yorkton Orioles, on winning the Saskatchewan Provincial Championship.

Councillor Fisher arrived at 5:02 p.m.

Don Kunkel arrived at 5:02 p.m.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – June 25, 2012

***R00294-2012
Pearen-Wyatt
That the Regular Council Meeting Minutes of June 25, 2012 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – June 25, 2012

***R00295-2012
Wyatt-Okrainec
That the Committee of the Whole Council Meeting Minutes of June 25, 2012 be received and filed as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Public Notice – Proposed Bylaw No. 24/2012 – Rezone 253 Bradbrooke Drive – C4 to R3

There were no petitioners present in Council Chambers to speak for or against the proposed rezoning of 253 Bradbrooke Drive – C4 Neighbourhood Commercial to R3 Medium Density Residential.

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

No Items

CORRESPONDENCE

No Items.

INTRODUCTION OF BYLAWS

Bylaw No. 24/2012 – Amendment to Zoning Bylaw No. 14/2003 – Rezoning of 253 Bradbrooke Drive – C4 to R3 [2nd & 3rd Reading]

***R00296-2012
Pearen-Maloney
That Bylaw No. 24/2012, an amendment to Zoning Bylaw No. 14/2003 which changes the zoning of 253 Bradbrooke Drive, legally described as Lot 43, Block K, Plan 102018484, from C-4 Neighbourhood Commercial to R-3 Medium Density Residential, be given 2nd reading this 9th day of July A.D. 2012.
Carried.***

***R00297-2012
Arnelien-Fisher
That Bylaw No. 24/2012, an amendment to Zoning Bylaw No. 14/2003 which changes the zoning of 253 Bradbrooke Drive, legally described as Lot 43, Block K, Plan 102018484, from C-4 Neighbourhood Commercial to R-3 Medium Density Residential, be given 3rd and final reading this 9th day of July A.D. 2012 and registered in the Bylaw Register of the City of Yorkton.
Carried.***

ADMINISTRATIVE REPORTS

Director of Finance – 2013 Capital Budget

A report dated June 26, 2012 from the Director of Finance regarding the 2013 Capital Budget was circulated for the consideration of Council. Lonnie Kaal was present in Council Chambers to speak to this report.

Mayor Wilson passed the Chair to Deputy Mayor Fisher at 5:12 p.m.

The Chair reverted back at 5:12 p.m.

Mayor Wilson passed the Chair to Deputy Mayor Fisher at 5:41 p.m.

The Chair reverted back at 5:42 p.m.

Mayor Wilson passed the Chair to Deputy Mayor Fisher at 5:43 p.m.

The Chair reverted back at 5:43 p.m.

***R00298-2012
Arnelien-Wyatt
That the 2013 Capital Budget be adopted as presented including federal grants of $905,285, debt payments of $1,800,045, reserve allocations of $625,000 and total new capital projects of $6,175,000 (as shown on the attached spreadsheet with a net cost to the capital budget of $2,986,000). Further that the 5 year capital plan be adopted as presented.
Carried.***

Don Kunkel, Trent Mandzuk and Glenda Holmes left the Council Chambers at 5:44 p.m.

Manager of Engineering – 2012 Asphalt Paving Program

A report dated July 9, 2012 from the Manager of Engineering regarding the 2012 Asphalt Paving Program was circulated for consideration of Council. Joshua Mickleborough was present in Council Chambers to speak to this report.

***R00299-2012
Fisher-Maloney
That Administration is authorized to enter into a contract with Fedorowich Construction Ltd. to complete the 2012 Annual Asphalt Paving Program, in the amount of $529,788 exclusive of GST.
Carried.***

Planner – Proposed Subdivision SD04-12 – Highway Commercial Subdivision – Pt. SW 36-25-4-W2

A report dated July 3, 2012 from the Planner regarding the proposed subdivision SD04-12 – Highway Commercial Subdivision – Pt. SW 36-25-4-W2 was circulated for the consideration of Council. Michael Eger was present in Council Chambers to speak to this request.

***R00300-2012
Okrainec-Fisher
That subdivision application SD04-12 be approved, and that the Mayor and City Clerk be authorized to execute the Plan of Proposed Subdivision and issue a Certificate of Approval for the application to subdivide Phase I of the commercial subdivision in Pt. SW 36-25-4-W2.
Further, that the commercial subdivision in Pt. SW 36-25-4-W2 be known as the “Roundhouse Commercial” subdivision and, that the proposed street names within the subdivision, as shown in Attachment 1 of this report, be approved.
Carried.***

NOTICE OF MOTION

No Items

***R00301-2012
Pearen-Maloney
That this Regular Meeting move into a Committee of the Whole Council Meeting at 5:54 p.m.
Carried.***

***R00302-2012
Maloney-Arnelien
That we rise and report from the Committee of the Whole Council Meeting at 6:54 p.m.
Carried.***

OPEN 

IN-CAMERA

Planner – Development Permit Application DP13-12 – Joint School Property [27.10(e)(i)(iii)&(f)(v)]

***R00303-2012
Arnelien - Pearen
That we accept Recommendation No. C00046-2012 as contained in the Committee of the Whole Council Meeting Minutes of July 9, 2012 that Administration be authorized to issue a Development Permit for an accessory Storage Facility for St. Michael’s School on the City’s Gloria Hayden Centre property, being Parcel MR6, Plan 87Y08562, on the following conditions.
That the City and Catholic School Division enter into a 5 year renewable lease agreement for the proposed Storage Facility, in an amount to be determined on a cost recovery basis.
That the three storage sheds located directly north of St. Michael’s school be relocated so that they are not encroaching the northerly property line and so that they are in compliance with the National Building Code.
Further, that if the buildings are located within Parcel MR6, that they be included in the lease agreement.
Carried.***

City Clerk – Tax Title Property Yorkton Faith Build – Habitat for Humanity [27.10(e)(iii)&(f)(iv)&(v)]

***R00304-2012
Okrainec-Fisher
That we accept Recommendation No. C00047-2012 as contained in the Committee of the Whole Council Meeting Minutes of July 9, that Administration work with the Yorkton Faith Build Committee and Habitat for Humanity to facilitate the purchase of a tax title property that would be suitable for their needs.
Further, in the event they are unable to obtain a tax title lot by December 31, 2013, they then be offered the lot valued at $37,000 on North Street for a price of $18,500.
Carried.***

City Clerk – Land sold Parcel Number 143916756 and 143910435   [27.10(e)(i)(iii)&(v)&(f)(v)(vi)]

***R00305-2012
Arnelien-Maloney
That we accept Recommendation No. C00048-2012 as contained in the Committee of the Whole Council Meeting Minutes of July 9, that upon formal request for annexation, that the owner(s) of Parcel Number 143916756 and Parcel Number 143910435 would continue to pay the same mill rate as they would pay in the R.M. of Wallace No. 243 until the land use, or title changes from the name of the person assessed on the last revised assessment roll at the time the public notice of intent to apply for alteration of municipal boundaries is given to the assessed owners.
Carried.***

Director of Planning and Engineering – Airport Terminal Building [27.10(e)(iii)(v)&(f)(v)]

***R00306-2012
Pearen-Okrainec
That we accept Recommendation No. C00049-2012 as contained in the Committee of the Whole Council Meeting Minutes of July 9, that Administration continues discussions with Mr. Yaholnitsky and the Yorkton Airport Authority to determine the options available to the city for a new airport terminal building at the Yorkton Municipal Airport.
Further, Administration reports back to Council at the August 20, 2012, Regular Council Meeting outlining the expected costs and arrangements for such a facility.
Carried.***

Director of Planning and Engineering – Proposed Subdivision SD07-12 – Plan 72Y05386, Block 5 and Portions of Plan 61Y05009, Block 2, Plan 88Y06179, Block 6 [27.10(e)(i)(ii)(iii)(v)&(f)(iv)]

***R00307-2012
Fisher-Wyatt
That we accept Recommendation No. C00050-2012 as contained in the Committee of the Whole Council Meeting Minutes of July 9, that subdivision application SD07-12 be approved, and that the Mayor and City Clerk be authorized to execute the Plan of Proposed Subdivision and issue a Certificate of Approval for the application to subdivide Plan 72Y05386, Block 5 and portions of Plan 61Y05009, Block 2 and Plan 88Y06179, Block 6.
Further, that the proposed street name within the subdivision be approved as Daunt Drive.
Carried.***

City Manager – SUMA Proposed Amendments to Saskatchewan Labour Legislation [27.10(f)(iv)(v)&(j)]

***R00308-2012
Okrainec-Maloney
That we accept Recommendation No. C00051-2012 as contained in the Committee of the Whole Council Meeting Minutes of July 9, 2012 that the Mayor write a letter to SUMA in support of the brief prepared by MacPherson Leslie Tyerman on the recommendation changes to labour legislation in the province.
Carried.***

***R00309-2012
Okrainec-Pearen
That this Regular Council Meeting adjourns at 6:58 p.m.
Carried.***

Approved this 20th day of August A.D. 2012.

James Wilson
MAYOR

Bonnie Schenher
CITY CLERK