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CITY OF YORKTON
SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES
January 11, 2016

 

Minutes of the Regular Council Meeting held on Monday, January 11, 2016 in City Hall Council Chambers.

Present: Mayor Bob Maloney, Councillors Les Arnelien, Ross Fisher, Randy Goulden, Larry Pearen, James Wilson and Chris Wyatt

Staff Members Present: Lonnie Kaal - City Manager, Kathy Ritchie - Director of Legislation and Procedures (City Clerk), Shannon Bell - Director of Finance, Michael Eger - Director of Planning, Building and Development

Recording: Maureen Currie - Assistant City Clerk

A quorum being present Mayor Bob Maloney in the chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA(S)

***R00001-2016
Wyatt-Goulden
That the Regular Council Meeting Agenda and Committee of the Whole Council Meeting Agenda be approved as presented.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

No Items

APPROVAL OF MINUTES

Regular Council Meeting Minutes – December 14, 2015

***R00002-2016
Arnelien-Pearen
That the Regular Council Meeting Minutes of December 14, 2015 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes - December 14, 2015

***R00003-2016
Wilson-Wyatt
That the Committee of the Whole Council Meeting Minutes of December 14, 2015 be approved as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Councillor Goulden declared a Conflict of Interest in the next matter on the agenda and vacated the Council Chambers - 5:01 p.m.

Presentation –SIGN Strategic Plan 2015-2018

A letter received January 4, 2016 from the Society for the Involvement of Good Neighbours (SIGN,) regarding their Strategic Plan for 2015-2018 was circulated for the consideration of Council. Andrew Sedley - Executive Director, was in attendance to make a presentation.

***R00004-2016
Wilson-Arnelien
That Council receive and file the presentation from SIGN regarding their 2015-2018 Strategic Plan.
Carried.***

Councillor Goulden was invited back into the Council Chambers as the matter she had declared a Conflict of Interest in had been dealt with - 5:11 p.m.

REPORTS OF COMMISSIONS, COMMITTEES AND MATTERS REFERRED

Mayor - 2016 Boards/Commissions/Committees of Council Appointments

A letter received from His Worship Bob Maloney regarding the 2016 Council Committee Appointments was circulated for the consideration of Council.

***R00005-2016
Pearen-Wilson
That Council of the City of Yorkton approve the attached list of 2016 Council Committee Members; and further that the residency requirements be waived where applicable.
Carried.***

Economic Development Committee Meeting Minutes - April 9, 2015

***R00006-2016
Arnelien-Goulden
That Council receive and file the Economic Development Committee Meeting Minutes of April 9, 2015 as presented.
Carried.***

Economic Development Committee Meeting Minutes - October 8, 2015

***R00007-2016
Wyatt-Pearen
That Council receive and file the Economic Development Committee Meeting Minutes of October 8, 2015 as presented.
Carried.***

Protective Services Committee Meeting Minutes - November 10, 2015

***R00008-2016
Goulden-Fisher
That Council receive and file the Protective Services Committee Meeting Minutes of November 10, 2015 as presented.
Carried.***

CORRESPONDENCE

***R00009-2016
Wyatt-Wilson
That Council receive and file the following correspondence:
- Thank-you letter from Yorkton Chamber of Commerce re: Highway No. 9 and York Road Intersection
- Yorkton Business Improvement District 2016 Budget and Projects
- Letter from S.K. Rahn re: Service Cuts for the City of Yorkton
- Fire Department Monthly Report – December 2014
- RCMP – Community Policing Report – 2015
Carried.***

INTRODUCTION OF BYLAWS

Bylaw No. 1/2016 -The Procedures Bylaw [1st Reading]

A report dated January 6, 2016 from the Director of Legislation and Procedures (City Clerk) regarding proposed Bylaw No. 1/2016, A Bylaw to Provide for the Governing and Regulation of the Proceedings of City Council and Council’s Committees for the City of Yorkton was circulated for the consideration of Council. Kathy Ritchie - Director of Legislation and Procedures (City Clerk) presented the report.

***R00010-2016
Arnelien-Goulden
That Bylaw No. 1/2016, a Bylaw of the City of Yorkton in the Province of Saskatchewan to Provide for the Governing and Regulation of the Proceedings of City Council and Council’s Committees for the City of Yorkton be introduced and read a first time, this 11th day of January, A.D. 2016, and further that Administration be authorized to proceed with the Public Notice process.
Carried.***

ADMINISTRATIVE REPORTS

Director of Community Development, Parks and Recreation - 2016 Pest Control Officer, Weed Inspector and Municipal Inspector Appointments

A report dated January 6, 2016 from the Director of Community Development, Parks and Recreation regarding the Pest Control Officer, Weed Inspector and Municipal Inspector Appointments was circulated for the consideration of Council. Darcy McLeod - Director of Community Development, Parks and Recreation was present in Council Chambers to speak to the report.

***R00011-2016
Wyatt-Fisher
That Council authorize the appointment of Merv Doering, Parks and Arena Manager as the Municipal Inspector under The Forest Resources Management Act, the Weed Inspector under The Weed Control Act and the Pest Control Officer under The Pest Control Act for 2016.
Carried.***

Director of Finance - 2016 Capital and Operating Budgets

A report dated January 4, 2016 from the Director of Finance regarding the 2016 Capital and Operating Budgets was circulated for the consideration of Council. Shannon Bell - Director of Finance, presented the report.

Mayor Maloney passed the Chair to Deputy Mayor Fisher - 5:28 p.m. – 5:29 p.m.

***R00012-2016
Arnelien-Wilson
That Council adopt the 2016 Capital and Operating Budgets as presented.
Carried.***

GIVING NOTICE OF MOTION

No Items

UNFINISHED BUSINESS

No Items

COMMITTEE OF THE WHOLE COUNCIL

***R00013-2016
Pearen-Wilson
That this Regular Council Meeting move into the Committee of the Whole Council Meeting - 5:30 p.m.
Carried.***

***R00014-2016
Pearen-Arnelien
That we rise and report from the Committee of the Whole Council Meeting - 7:27 p.m.
Carried.***

Open

***R00015-2016
Wyatt-Goulden
That we accept Recommendation No. C00001-2016 as contained in the Committee of the Whole Council Meeting Minutes of January 11, 2016 that Council table a decision regarding the Yorkton Fire Protective Services Review to the January 25, 2016 Regular Meeting of Council.
Carried.***

***R00016-2016
Pearen-Wilson
That we accept Recommendation No. C00002-2016 as contained in the Committee of the Whole Council Meeting Minutes of January 11, 2016 that Council receive and file the presentation made by the IAFF Local 1527 Yorkton Professional Firefighters regarding Previous Studies and the Dillon Consulting Report on the Yorkton Fire Protective Services Review.
Carried.***

In Camera

***R00017-2016
Arnelien-Wyatt
That we accept Recommendation No. C00004-2016 as contained in the Committee of the Whole Council Meeting Minutes of January 11, 2016 that Council approve the write-off of Account Receivable Account No. MCLL001 in the amount of $5,467.23.
Carried.***

ADJOURNMENT

***R00018-2016
Wyatt-Pearen
That this Regular Council Meeting adjourn – 7:28 p.m.
Carried.***

Approved this 25th day of January A.D. 2016

Bob Maloney
MAYOR

Kathy Ritchie
CITY CLERK