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CITY OF YORKTON
SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES
May 9, 2016

 

Minutes of the Regular Council Meeting held on Monday, May 9, 2016 in City Hall Council Chambers.

Present: Mayor Bob Maloney, Councillors: Les Arnelien, Ross Fisher, Randy Goulden, Larry Pearen, James Wilson and Chris Wyatt.

Staff Members Present within the bar: Lonnie Kaal - City Manager, Kathy Ritchie - Director of Legislation and Procedures (City Clerk), Shannon Bell - Director of Finance, Michael Eger - Director of Planning, Building and Development

Recording: Jessica Matsalla - Assistant City Clerk

CALL TO ORDER

A quorum being present Mayor Bob Maloney in the chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA(S)

***R00133-2016
Arnelien-Pearen
That the Regular Council Meeting Agenda and Committee of the Whole Council Meeting Agenda be approved as presented.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Pearen – acknowledged that there was a sad occasion this past Friday as at 1:30 a.m. the Parkland Greenhouse, located north of Yorkton was destroyed by fire. Yorkton’s Fire Protective Services were called to the scene. Their fast action and professionalism saved Young’s Nursery (Plant World) which is located north of where Parkland Greenhouse was located. Kevin Young of Young’s Plant World commended Yorkton Fire Protective Services on their speed and professionalism, and would like to thank them personally for all of their hard work. Councillor Pearen asked Deputy Chief Harry Wilkins, who was in attendance, in the gallery, to take that message back to the Fire Department. Councillor Pearen also personally expressed appreciation for the hard work the troop does for the city.

Councillor Pearen expressed condolences to those affected by the Fort McMurray, Alberta fire which caused evacuation of 80,000 residents. Councillor Pearen also expressed thanks to the firefighters up there and that our thoughts are with them at this difficult time.

Councillor Arnelien acknowledged that at a recent “Celebrate Success” Business Awards event held by the Chamber of Commerce, our community Lion’s Club won the Community Merit Award. They do a lot of good things for the community and need to raise funds to do so. Their next function is Friday, May 27, 2016 in association with the Yorkton Film Festival where there will be a Lobsterfest held at the Gun Club.

Councillor Goulden acknowledged the opening tournament of Parkland Basketball League. The League who gathers to play basketball every Sunday at Sacred Heart High School has been active in the community for five seasons, and is comprised of people who have moved to Yorkton from the Phillipines. Yorkton has three teams and are sponsored by Century 21, The Home Inn and Suites and Harvest Meats. There are teams from Russel, MB., Canora, and Kamsack. In the Phillipines, basketball is their sport, and they make it a family event. Councillor Goulden was thrilled to do the “tip-off” for the tournament even in her high-heeled shoes!

APPROVAL OF MINUTES

Regular Council Meeting Minutes – April 25, 2016

***R00134-2016
Wilson-Fisher
That the Regular Council Meeting Minutes of April 25, 2016 be approved as presented.
Carried.***

Committee of the Whole Council Meeting Minutes – April 25, 2016

***R00135-2016
Wyatt-Pearen
That the Committee of the Whole Council Meeting Minutes of April 25, 2016 be approved as presented.
Carried.***

UNFINISHED BUSINESS

No Items

REPORTS OF COUNCIL COMMITTEES AND MATTERS REFERRED

Environmental Committee Meeting Minutes – November 19, 2015

***R00136-2016
Arnelien-Wilson
That Council receive and file the Environmental Committee Meeting Minutes of November 19, 2015 as presented.
Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Proclamation Request Multiple Sclerosis Society - ‘May 2016 as Multiple Sclerosis Awareness Month’

A letter received on April 18, 2016 from the Multiple Sclerosis Society of Canada (Saskatchewan Division) regarding May 2016 as ‘Multiple Sclerosis Awareness Month’ was circulated for the consideration of Council. Deneé Rivett, a volunteer with the Multiple Sclerosis Society was in attendance in Council Chambers to make a presentation.

***R00137-2016
Arnelien-Goulden
That the month of May, 2016 be proclaimed as ‘Multiple Sclerosis Awareness Month’ in the City of Yorkton.
Carried.***

Proclamation Request Canadian Tire JumpStart Day – May 28 and Canadian Tire JumpStart Month June, 2016

A letter received on May 4, 2016 from the Yorkton Canadian Tire JumpStart Chapter regarding Canadian Tire JumpStart Day - May 28 and Canadian Tire JumpStart Month - June, 2016, was circulated for the consideration of Council. Irma Van De Bon-Nicol, Chairperson of the Yorkton Canadian Tire JumpStart Chapter, as well as David Dungey, owner of Yorkton Canadian Tire, were in attendance to make a presentation.

***R00138-2016
Wyatt-Fisher
That May 28, 2016 be proclaimed as “Canadian Tire JumpStart Day” and that June 2016 be proclaimed as “Canadian Tire JumpStart Month” in the City of Yorkton; and further that a flag raising ceremony be arranged for “Canadian Tire JumpStart Day.”
Carried.***

Presentation - Yorkton Environmental Committee – “Mulch-It, Compost-It” Program –2016

A letter received on May 5, 2016 from the Yorkton Environmental Committee regarding the “2016 Mulch-It, Compost-It” Program was circulated for the consideration of Council. Stephen Rosowsky, Environmental Committee Chair was in attendance to make a presentation.

***R00139-2016
Wilson-Pearen
That Council receive and file the presentation from the Yorkton Environmental Committee as presented.
Carried.***

BUSINESS ARISING OUT OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

No Items

CORRESPONDENCE

No Items

BYLAWS

Land Use Planner – Bylaw No. 5/2016 - Amend Zoning Bylaw No. 14/2003 – Rezone 96 Gladstone Avenue South from R-1 to R-5 [1st Reading]

A report dated May 2, 2016 from the Land Use Planner regarding proposed Bylaw No. 5/2016, a Bylaw to amend Zoning Bylaw No. 14/2003 by rezoning 96 Gladstone Avenue South from R-1 to R-5, was circulated for the consideration of Council. Carleen Koroluk – Land Use Planner, was in attendance to present the report.

***R00140-2016
Wyatt-Fisher
That Bylaw No. 5/2016, a bylaw of the City of Yorkton in the Province of Saskatchewan to amend Zoning Bylaw No. 14/2003 by rezoning Lot A, Block 9, Plan CH1883, civically known as 96 Gladstone Avenue South, from R-1 General Residential to R-5 Mixed Density Residential, be given 1st Reading, and that Administration be authorized to proceed with the Public Notice process.
Carried.***

Director of Finance – Bylaw No. 6/2016 – 2016 Tax Policy and Mill Rates

A report dated May 6, 2016 from the Director of Finance regarding proposed Bylaw No. 6/2016, a bylaw for Fixing the 2016 Mill Rate/Business Improvement District Levy, Base Taxes and Mill Rate Factors for Classes and Sub-Classes of Land and Improvements, was circulated for the consideration of Council. Shannon Bell – Director of Finance, presented the report.

***R00141-2016
Arnelien-Fisher
That Bylaw No. 6/2016 – A Bylaw of the City of Yorkton in the Province of Saskatchewan Fixing the Mill Rate for the Year 2016, and providing for a Business Improvement District Levy and establishing Mill Rate Factors and Base Taxes for Classes and Sub-Classes of Land and Improvements be given first reading this 9th day of May A.D. 2016.
Carried.***

***R00142-2016
Goulden-Pearen
That Bylaw No. 6/2016 be given second reading this 9th day of May A.D. 2016.
Carried.***

***R00143-2016
Arnelien-Fisher
That with the unanimous consent of Council, Bylaw No. 6/2016 proceed to third reading this 9th day of May A.D. 2016.
Carried.***

***R00144-2016
Goulden-Pearen
That Bylaw No. 6/2016 – A Bylaw of the City of Yorkton in the Province of Saskatchewan Fixing the Mill Rate for the Year 2016, and providing for a Business Improvement District Levy and establishing Mill Rate Factors and Base Taxes for Classes and Sub-Classes of Land and Improvements be given third and final reading this 9th day of May A.D. 2016 and be registered in the Bylaw Register of the City of Yorkton.
Carried.***

ADMINISTRATIVE REPORTS

Director of Environmental Services – Phase I – Landfill Expansion

A report dated May 5, 2016 from the Director of Environmental Services regarding Phase 1 of the Landfill Expansion Tender was circulated for the consideration of Council. Michael Buchholzer - Director of Environmental Services, was in attendance to present the report.

***R00145-2016
Fisher-Wilson
That Council award the Phase 1 Landfill Expansion contract to Acadia Construction for their tendered amount of $2,479,532.00; and further that $620,000.00 for project contingency, project management and materials testing and $810,000.00 for work outside the contract be approved, acknowledging that the total project cost of $3,909,532.00 is within the approved 2015 Capital Budget.
Carried.***

GIVING NOTICE OF MOTION

No Items

COMMITTEE OF THE WHOLE COUNCILMEETING

***R00146-2016
Wyatt-Wilson
That this Regular Council Meeting move into the Committee of the Whole Council Meeting – 5:45 p.m.
Carried.***

***R00147-2016
Goulden-Fisher
That Council rise and report from the Committee of the Whole Council Meeting – 6:13 p.m.
Carried.***

Open

No Items

In Camera

***R00148-2016
Goulden-Wilson
That we accept Recommendation No. C00035-2016 as contained in the Committee of the Whole Council Meeting Minutes of May 9, 2016 that Council table the presentation of the 2016 Quarter 1 Financial Report to the May 30, 2016 Council Meeting.
Carried.***

***R00149-2016
Pearen-Goulden
That we accept Recommendation No. C00036-2016 as contained in the Committee of the Whole Council Meeting Minutes of May 9, 2016 that Council approve the addition to the organizational structure of an Environmental Services Manager, which will initially be an environmental services trainee, who will assume added responsibilities over time; acknowledging that the addition is to facilitate the primary objective of effectively managing capital projects which is the director’s key focus.

Councillors Fisher and Wyatt opposed.

Carried.***

ADJOURNMENT

***R00150-2016
Pearen-Fisher
That this Regular Council Meeting adjourn – 6:15 p.m.
Carried.***


Approved this 30th day of May A.D. 2016

Bob Maloney
MAYOR

Kathy Ritchie
CITY CLERK