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CITY OF YORKTON
SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES
June 13, 2016

Minutes of the Regular Council Meeting held on Monday, June 13, 2016 in City Hall Council Chambers.

Present: Councillors: Les Arnelien, Ross Fisher, Randy Goulden, Larry Pearen and Chris Wyatt.

Staff Members Present within the bar: Lonnie Kaal - City Manager, Kathy Ritchie - Director of Legislation and Procedures (City Clerk), Michael Eger – Director of Planning, Building & Development

Regrets: Mayor Bob Maloney, Councillor James Wilson, Staff Member Shannon Bell – Director of Finance

Recording: Jessica Matsalla - Assistant City Clerk

CALL TO ORDER

A quorum being present and in the absence of Mayor Bob Maloney, Deputy Mayor Larry Pearen in the chair called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00179-2016
Arnelien-Fisher
That the Regular Council Meeting Agenda and Committee of the Whole Council Meeting Agenda be approved as presented.
Carried.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Pearen (Deputy Mayor) acknowledged former Mayor Allan Bailey being in attendance at the meeting.

Councillor Goulden: On Thursday (June 9, 2016) evening the City was privileged and very pleased to have His Excellency Andriy Shevchenko – the Ambassador to Canada from the Ukraine. He spent the evening at a community event at St. Mary’s Cultural Centre. Councillor Goulden thanks the committee that put this together. Mr. Schevchenko highlighted many things that are happening in Ukraine and also talked about the project that the City of Yorkton has signed an MOU for, the ‘PLEDGG Program’ with the Federation of Canadian Municipalities. The City will be working with cities in Ukraine on Economic Development, Tourism, and Local Government. It was great to have His Excellency here in the City to pay us a visit.

Councillor Fisher: The Health Foundation held their annual Charity Golf Classic. It was a full tournament, a good turn-out, there were 50 community cash sponsors, and over 50 sponsors that provided prizes for the event. There were 40 volunteers for the event and over $75,000 in net revenue was raised to purchase medical equipment for the region. It was a good day, and he thanked the community for their outstanding support for the event.

Deputy Mayor Pearen passed the chair to past Deputy Mayor Goulden – 5:02 p.m.

Councillor Pearen: On June 6, 2016, Mayor Maloney and Councillor Pearen attended the ‘D-Day’ Celebration at the City Cemetery in Yorkton. It was the anniversary of ‘D-Day’ June 6, 1944. The parade and service were hosted by the Royal Canadian Legion. Mayor Maloney laid a wreath, and Councillor Pearen played The Last Post on his trumpet. Members of the Royal Canadian Legion, Canadian Armed Forces, Cadets, Boy Scouts, R.C.M.P., and Yorkton clergy, and citizens were all present for the service. It was a very emotional experience as the Cadets scattered ashes, which are produced from old wreaths that are burnt, onto all the Veteran graves. When you looked at the Cemetery, you would see little white crosses with poppies. It was very emotional.

Deputy Mayor Pearen reclaimed the chair – 5:03 p.m.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – May 30, 2016

***R00180-2016
Wyatt-Fisher
That the Regular Council Meeting Minutes of May 30, 2016 be approved as presented.
Carried.***

UNFINISHED BUSINESS

No Items

REPORTS OF COUNCIL COMMITTEES AND MATTERS REFERRED

Environmental Committee Meeting Minutes – March 24, 2016

***R00181-2016
Goulden-Arnelien
That Council receive and file the Environmental Committee Meeting Minutes of March 24, 2016 as presented. Carried.***

Yorkton Business Improvement District Meeting Minutes – May 3, 2016

***R00182-2016
Fisher-Wyatt
That Council receive and file the Yorkton Business Improvement District Meeting Minutes of May 3, 2016 as presented. Carried.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Proclamation Request – Saskatchewan Brain Injury Association – “June is National Brain Injury Awareness Month”

An e-mail package received on May 27, 2016 from the Saskatchewan Brain Injury Association regarding a proclamation request to proclaim “June as National Brain Injury Awareness Month” was circulated for the consideration of Council. Lynette Strom, Yorkton Chapter Representative, was in attendance to make a presentation.

***R00183-2016
Fisher-Arnelien
That Council authorize the Deputy Mayor to proclaim the month of June 2016 as ‘National Brain Injury Awareness Month’ in the City of Yorkton.
Carried.***

Presentation – Canadian Cancer Society - Parkland Unit - City of Yorkton Noise Bylaw No. 21/1999 - Exemption Request for Yorkton Relay for Life – June 17 & 18, 2016

A letter received on June 8, 2016 from the Canadian Cancer Society – Parkland Unit, requesting an exemption from the City of Yorkton Noise Bylaw No. 21/1999 to accommodate the Relay for Life event on June 17-18, 2016 was circulated for the consideration of Council. Des Campeau, with the Canadian Cancer Society was in attendance to make a presentation.

***R00184-2016
Goulden-Wyatt
That Council approve the requested exemption from The Noise Bylaw No. 21/1999, in the City of Yorkton for the Canadian Cancer Society Relay for Life event being held at Kiernan Field in Yorkton from 7:00 p.m. on Friday, June 17, 2016 through to 7:00 a.m. on Saturday, June 18, 2016.
Carried.***

BUSINESS ARISING OUT OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

No Items

CORRESPONDENCE

***R00185-2016
Fisher-Wyatt
That Council receive and file the following correspondence:
• Letter from Yorkton Business Improvement District & Yorkton Chamber of Commerce - Enterprise Zone Incentive Program
Carried.***

BYLAWS

Director of Planning, Building & Development - Bylaw No. 9/2016 – Amendment to Zoning Bylaw No. 14/2003 – Expanded Uses in the Institutional Zone [1st Reading]

A report dated June 6, 2016 from the Director of Planning, Building & Development regarding proposed Bylaw No. 9/2016 – Amendment to Zoning Bylaw No. 14/2003 – Expanding Uses in the Institutional Zone in the City of Yorkton, was circulated for the consideration of Council. Michael Eger – Director of Planning, Building & Development, presented the report.

***R00186-2016
Arnelien-Wyatt
That Bylaw No. 9/2016, a Bylaw of the City of Yorkton in the Province of Saskatchewan to amend Zoning Bylaw No. 14/2003 by expanding allowable uses in the Institutional zone, be given 1st Reading, and that Administration be authorized to proceed with the Public Notice process.
Carried.***

ADMINISTRATIVE REPORTS

Planner - Discretionary Use Application 02-2016 – Semi Detached Dwelling in R-1A Zone - 59 & 61 Good Spirit Crescent

A report dated June 7, 2016 from the Planner regarding Discretionary Use application 02-2016 for a Semi-Detached Dwelling in R-1A Zone - 59 & 61 Good Spirit Crescent, was circulated for the consideration of Council. Carleen Koroluk – Planner, was in attendance to present the report.

***R00187-2016
Wyatt-Goulden
That Administration be authorized to proceed with Public Notification for Discretionary Use application DU02-2016, which proposes a Semi-Detached Dwelling use at 59 & 61 Good Spirit Crescent, legally described as Lots 58A and 58B, Block 1, Plan 102163766, and that the application be brought back to Council for its review and decision.
Carried.***

Director of Legislation and Procedures (City Clerk)- Municipal Council Elections 2016

A report dated June 8, 2016 from the Director of Legislation and Procedures (City Clerk) regarding the 2016 Municipal Council Elections was circulated for the consideration of Council. Kathy Ritchie – Director of Legislation and Procedures (City Clerk,) presented the report.

***R00188-2016
Arnelien-Fisher
That Council approve that three polling areas be established for the 2016 City of Yorkton municipal and school division elections as per the boundaries defined in the ‘Polling Boundaries 2016’ Map provided as an attachment to the ‘Municipal Council Elections – 2016’ report and be numbered and named with estimated population numbers as follows:
Polling Area No. & Name Est. Population
No. 1 - Gallagher Center 4,754
No. 2 - Gloria Hayden Community Centre 5,090
No. 3 - Yorkdale Central School 4,696
Carried.***

***R00189-2016
Goulden-Fisher
That Council approve that a polling place be established at the Yorkton Regional Hospital, any personal care facility or similar institution that accommodates at least five individuals, that is situated within the City of Yorkton and that agrees to the holding of the poll, with such poll to be held on any of the dates of October 24th, 25th, or 26th; and/or further permit that a voter who is receiving care in such an institution may vote by mail-in ballot.
Carried.***

***R00190-2016
Wyatt-Fisher
That Council approve that there be a provision made for homebound voting for voters of the municipality and their resident caregiver who is unable to attend an established polling place to vote, due to a disability or limited mobility as well as for the care required to be provided by the caregiver, in accordance with Section 30(3) of The Local Government Elections Act, 2015, provided that the required application is made no later than seven (7) calendar days prior to election day.
Carried.***

***R00191-2016
Goulden-Wyatt
That council set the remuneration to be paid to election officials acting with respect to an election as follows:
Election Official Training Rate Election Day Rate Hourly Rate
Supervisory DRO $44.00 $277.00 $21.30
Issuing DRO $44.00 $223.00 $17.15
Poll Clerk or Identification Clerks $44.00 $185.00 $14.23
Constable $44.00 $156.00 $12.00
Runners – Election Day n/a $62.00 n/a
IT Assistance – Election Day n/a $123.00 n/a
Carried.***

***R00192-2016
Wyatt-Fisher
That Council approve that the arrangement of names on the 2016 Municipal Election Ballots be in the order as randomly withdrawn from a receptacle in accordance with Section 91(2)(a) of The Local Government Elections Act, 2015.
Opposed: Councillors Pearen, Arnelien, and Goulden.
Defeated.***

***R00193-2016
Arnelien-Goulden
That Council approve that the arrangement of names on the 2016 Municipal Election Ballots be in alphabetical order of the candidates surname in accordance with Section 91 (1)(d) of The Local Government Elections Act, 2015.
Opposed: Councillors Wyatt and Fisher.
Carried.***

Council opted to accept the recommendation of Administration not to appoint another person to act as Returning Officer for the 2016 Municipal Elections and thus the Returning Officer defaults to the Administrator (City Clerk.)

Council opted not to provide for the enumeration of voters and the preparation of a voter’s list.

***R00194-2016
Goulden-Wyatt
That the following Election Bylaws be prepared and be introduced at a future council meeting:
(a) Disclosure of Campaign Contributions and Expenses
(b) Vote Counting Machines
(c) Mail-In Ballot Voting System
(d) Criminal Record Check for Candidates
Carried Unanimously.***

GIVING NOTICE OF MOTION

No Items

COMMITTEE OF THE WHOLE COUNCIL MEETING

***R00195-2016
Wyatt-Fisher
That this Regular Council Meeting move into the Committee of the Whole Council Meeting –5:39 p.m.
Carried.***

***R00196-2016
Arnelien-Wyatt
That Council rise and report from the Committee of the Whole Council Meeting – 6:17 p.m.
Carried.***

Open

No Items

In Camera

***R00197-2016
Goulden-Fisher
That Council accept the recommendation of the Committee of the Whole Council to receive and file the presentation from the Yorkton Brick Mill Heritage Society.
Carried.***

***R00198-2016
Arnelien-Goulden
That Council accept the recommendation of the Committee of the Whole Council to direct Administration to provide a report regarding various considerations for the Yorkton Brick Mill Heritage Building, back to a future Committee of the Whole Council Meeting.
Carried.***

ADJOURNMENT

***R00199-2016
Fisher-Wyatt
That this Regular Council Meeting adjourn – 6:20 p.m.
Carried.***

Approved this 27th day of June A.D. 2016

Bob Maloney
MAYOR

Kathy Ritchie
CITY CLERK