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CITY OF YORKTON
SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES
September 18, 2017

Minutes of the Regular Council Meeting held on Monday, September 18, 2017 in City Hall Council Chambers.

Council Present: Mayor Bob Maloney, Councillors Randy Goulden, Quinn Haider, Mitch Hippsley, Aaron Kienle, and Darcy Zaharia.

City Administration Present within the bar: Lonnie Kaal – City Manager, Terrence Schneider – Director of Legislation and Procedures (City Clerk), Shannon Bell – Director of Finance, and Jessica Matsalla – Assistant City Clerk.

Regrets: Councillor Ken Chyz, and Michael Eger – Director of Planning, Building & Development

Recording: Jessica Matsalla – Assistant City Clerk

CALL TO ORDER

A quorum being present Mayor Bob Maloney called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA


***R00258-2017
Kienle/Zaharia

That the Regular Council Meeting Agenda be approved as presented. Carried Unanimously.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Goulden:
1) Councillor Goulden and Mayor Maloney attended the Svoboda Celebration, which was a collaboration of Canada’s 150th Birthday and 26 years of Ukraine’s Independence. Councillor Goulden expressed thanks to the Ukrainian Canadian Congress – Yorkton Branch for hosting the event, which boasted a nice spread of history, food, fashion, activities, and cultural displays.

2) Councillor Goulden attended the Federation of Canadian Municipalities (FCM) board meeting last week in Fort McMurray, Alberta. Councillor Goulden stated that Mayor Melissa Blake of the Regional Municipality of Wood Buffalo (of which Ft McMurray is an R.M.) passed along thanks for any support received from the members of Yorkton after the devastating fire experienced in 2016.

Councillor Hippsley:
1) Announced that on Sept 20, 2017 the Brick Mill Heritage Society will be hosting a fundraising dinner at St. Gerard’s Hall. The event is sold-out, and the organizing committee would like to extend thanks to all the citizens and businesses for their continued support. Madame Justice Nancy Morrison – retired Judge of the B.C. Supreme Court, is scheduled as the keynote speaker at the supper, addressing the history of Yorkton over the past 100 years.

Councillor Kienle:
1) Attended the ‘Rally in the Alley’ event on Betts Avenue held on September 13, 2017. He stated there were lots of games, fun, food and friendly faces out in support of the event. Councillor Kienle would like to see more great events like this occur.

2) Thanked the Yorkton Rawtec Maulers Midget ‘AAA’ hockey team for the sessions they offered to young local hockey players to come skate, and learn some skills from the players and coaching staff of the team.

3) The Friday Night Lights Football Event was held on Friday, September 15, 2017 at Century Field in Yorkton in conjunction with Yorkton Regional High School’s (YRHS) 50th Anniversary celebrations. Councillor Kienle attended with his family and friends, and stated it was a great event.

4) On Saturday, September 16, 2017, Councillor Kienle travelled to Fort Qu’Appelle to observe the Yorkton Tribal Council (YTC) float in the Treaty 4 Parade, and met up with YTC Chief Isabel O’Soup. Councillor Kienle noted the appreciation he felt from the YTC from Council’s approval to raise and fly the Treaty 4 Flag at City Hall Park.

5) Promoted the Canada 150 Mural Project, which was approved by Council last winter, and is now in full swing. He noted that one may sign up to attend a one hour workshop to paint a tile that will be included as part of the larger mosaic mural. Workshops run September 21, 22, and 23, 2017 at the Land Titles Building in Yorkton.

Councillor Haider:
1) Acknowledged the organizing committee of the 50th birthday of the Yorkton Regional High School (YRHS) of which celebrations occurred from September 15-17, 2017, in the Nexera Flexihall at the Gallagher Centre. A number of dignitaries and speakers were present for it.

2) Announced the upcoming Christ the Teacher Catholic Schools Cross-Country run for elementary students this Thursday, September 21, 2017 held at Logan Green Flats.

Councillor Zaharia:
1) Acknowledged the annual “Friday Night Lights” Football game that was played at the YRHS on Friday September 15, 2017. He noted that the event was well attended with 1500-2000 people present. Councillor Zaharia extended thanks to Flaman’s for the donated use of the lights. Larry Pearen had the musical band organized, and all minor football teams were out playing on the field for an entertaining half-time show. Councillor Zaharia encourages everyone to come out and enjoy the event next year, and the Raider Gridder Facebook page has all the game schedules for this season for those interested!

APPROVAL OF MINUTES

Regular Council Meeting Minutes – August 28, 2017

***R00259-2017
Haider/Kienle
That the Regular Council Meeting Minutes of August 28, 2017 be approved as presented.

Carried Unanimously.***

UNFINISHED BUSINESS
- No Items

REPORTS OF COUNCIL COMMITTEES AND MATTERS REFERRED

- No Items

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Canadian Institute of Public Health Inspectors - Proclamation Request – September 25-29, 2017 as ‘Environmental Public Health Week in Yorkton’
A letter was received on August 29, 2017 outlining the Canadian Institute of Public Health Inspectors services, current program outline and the proclamation request, and was circulated to Council prior to the meeting. Santana Sanftenberg - Public Health Inspector, presented on behalf of the organization.

***R00260-2017
Zaharia/Hippsley
That September 25-29 2017 be declared Environmental Public Health Week in Yorkton.
Carried Unanimously.***

Mayor Maloney presented a proclamation certificate to Santana Sanftenberg and posed for a photo with her.

The Royal Canadian Legion Branch #77 – Presentation – Proposed Placement of Monument, Time Capsule and Flag Pole on Darlington Street Median between 1st and 2nd Avenue
A letter was received on September 11, 2017 outlining the Legion’s request and plan to place a monument, time capsule and flag pole on the Darlington Street median between 1st and 2nd Avenues, which was circulated to Council prior to the meeting. Legion Branch #77 members Barry Whitehead - Branch President, Peter Wyatt, Kathy Gordon and Ken Gordon attended the meeting, with Barry, Peter and Kathy presenting on behalf of the organization.

***R00261-2017
Haider/Kienle
That the presentation by the Royal Canadian Legion Branch #77, dated September 11, 2017, regarding the proposed placement of a monument, time capsule and flag pole on the Darlington Street median between 1st and 2nd Avenues, be received and filed.
Carried Unanimously.***

BUSINESS ARISING OUT OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Director of Community Development Parks and Recreation - Legion Monument Relocation
A report dated September 12, 2017 from the Director of Community Development, Parks and Recreation regarding the Legion Monument Relocation proposal was circulated for consideration of Council. Darcy McLeod - Director of Community Development, Parks and Recreation presented the report to Council.

***R00262-2017
Goulden/Hippsley
That the Legion’s request for permission to use the City-owned median at Darlington Street, between 1st and 2nd Avenues, as the location of the refurbished legion monument, time capsule and flagpole, be approved subject to the following terms and conditions:

i. That the final location of the monument and flag pole receives approval by the City Engineering Department;
ii. That, once placed on City Property, the monument will become the sole property of the City of Yorkton;
iii. The City of Yorkton will maintain the grounds upon which the monument sits, including grass cutting, line trimming or whipping, weed control, and other general maintenance;
iv. The Legion shall ensure the monument is kept clean and free from graffiti or other markings; and
v. The Legion shall once annually have the monument cleaned to remove any dirt, debris, webbings, and other items, which may accumulate on the structure over time; and
vi. That the flagpole, once installed by the Legion, shall be raised and Lowered by the Legion as per Legion criteria.

Carried Unanimously.***

CORRESPONDENCE

***R00263-2017
Goulden/Zaharia
That Council receive and file the following correspondence:

- National Airlines Council of Canada - Federal Government Consideration of Airport Privatization.

Carried Unanimously.***

BYLAWS

- No items

ADMINISTRATIVE REPORTS

Director of Legislation and Procedures - 2018 Council Meeting Calendar
A report dated September 7, 2017, from the Director of Legislation and Procedures regarding the proposed 2018 Council Meeting Calendar was circulated for the consideration of Council. Terrence Schneider – Director of Legislation and Procedures (City Clerk), presented the report to Council.

***R00264-2017
Kienle/Haider
That the 2018 Council Meeting Calendar be adopted as presented.

Carried Unanimously.***

Director of Legislation and Procedures - Donation of City Owned Lands for Agriculture & Research Purposes
A report dated September 11, 2017 from the Director of Legislation and Procedures regarding the proposed donation of City Owned Lands for agriculture and research purposes was circulated for consideration of Council. Terrence Schneider – Director of Legislation and Procedures (City Clerk), presented the report to Council.

***R00265-2017
Goulden/Hippsley
That Council authorizes the City to execute donated agricultural and research land leases with The Health Foundation of East Central Saskatchewan Inc., The Yorkton Terrier Junior Hockey Booster Club Inc., and Parkland College, for periods dating from January 1, 2018 to December 31, 2021, for the lands identified on the map attached hereto and forming part of these minutes, with the understanding that cumulatively, approximately $42,000.00 in lost lease revenue per year will be donated to these organizations by the City of Yorkton.

Carried Unanimously.***

Director of Human Resources - Meritorious Services Awards 2018 SUMA Convention
A report dated September 13, 2017, from the Director of Human Resources regarding staff members attending the Meritorious Service Awards Banquet at the 2018 SUMA Convention was circulated for consideration of Council. Gord Kennedy - Director of Human Resources, presented the report to Council.

***R00266-2017
Kienle/Hippsley
That Council recommends nominating Gary Kowalyshen and Angie Zuravloff as recipients of 2018 SUMA Meritorious Service Awards and to compensate their banquet and accommodation expenses as per Policy No. 30.60 ‘Recognition of City Employees’.

Carried Unanimously.***

GIVING NOTICE OF MOTION


-No Items

IN CAMERA SESSION

***R00267-2017
Zaharia/Haider
That this Regular Council Meeting move into an In Camera Session to deal with one (1) Legal matter as per LAFOIPP Sections 5(a)(c) 6(e) at 5:40 p.m.
Carried Unanimously.***

Mayor Maloney called a recess of to clear Council Chambers – 5:40 p.m.

Mayor Maloney called the In-Camera session to order at 5:47 p.m.

Council Present: Mayor Bob Maloney, Councillors: Randy Goulden, Quinn Haider, Mitch Hippsley, Aaron Kienle, and Darcy Zaharia.

City Administration Present within the bar: Lonnie Kaal – City Manager, Terrence Schneider – Director of Legislation and Procedures (City Clerk), Shannon Bell – Director of Finance, and Jessica Matsalla – Assistant City Clerk.

***R00268-2017
Haider/Zaharia
That Council returns to the Regular Scheduled meeting agenda at 6:11 p.m.
Carried Unanimously.***

RESOLUTIONS RESULTING FROM IN CAMERA SESSION:

***R00269-2017
Haider/Kienle
That Council direct administration to clarify the calculation in the existing fire services agreement with the RM of Orkney, RM of Wallace and York Lake Regional Park Authority by providing a letter of understanding which defines “Budget” as the operating budget; and further, that an adjustment based on previous year actual costs be incorporated into the formula; and the letter of understanding be duly executed by the existing parties.

Carried Unanimously.***

ADJOURNMENT

***R00270 -2017
Haider/Hippsley
That this Regular Council Meeting adjourn – 6:13 p.m.

Carried Unanimously.***


Approved this 10th day of October A.D., 2017

Bob Maloney
MAYOR

Terrence Schneider
CITY CLERK