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CITY OF YORKTON
SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES
October 30, 2017

Minutes of the Regular Council Meeting held on Monday, October 30, 2017 in City Hall Council Chambers.

Council Present: Mayor Bob Maloney, Councillors Ken Chyz, Randy Goulden, Quinn Haider, Mitch Hippsley, Aaron Kienle and Darcy Zaharia.

City Administration Present within the bar: Lonnie Kaal – City Manager, Terrence Schneider – Director of Legislation and Procedures (City Clerk), Michael Eger – Director of Planning, Building & Development, Shannon Bell – Director of Finance, and Jessica Matsalla – Assistant City Clerk.

Recording: Jessica Matsalla – Assistant City Clerk


CALL TO ORDER

A quorum being present Mayor Bob Maloney called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA


***R00289-2017
Kienle/Haider
That the Regular Council Meeting Agenda be approved as presented.

Carried Unanimously.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Chyz:
Acknowledged the Pirate-themed Yorkton Co-op Pumpkin Walk 2017, which drew over 11,000 people this year. Many local businesses contributed with displays and treat distribution. Over 1,200 pumpkins were decorated by community organizations and schools for the event. Yorkton Business Improvement District volunteered to run the food area, and over 2,000 hotdogs and hot chocolates were served! The night ended with a firework show choreographed to music, which was enjoyed by all. Councillor Chyz thanked the volunteers, attendees, business partners, as well as the City of Yorkton – Public Works and Community Development, Parks and Recreation Departments, Lonnie Kaal, and Emergency Services.

Councillor Goulden:
Reminded us that the Remembrance Day ceremony will be held at the Gallagher Centre on Saturday, November 11, 2017, and to please be seated by 10:45 a.m. at the latest.

Councillor Zaharia:
1) The Yorkton Regional High School (YRHS) Senior Football League hosted the final in the Moose Jaw City League Championship where they beat Swift Current ‘quite soundly.’ This was the first time a championship has been held outside of Saskatoon, Regina, or Moose Jaw, so it was a big accomplishment for Yorkton. Councillor Zaharia urged everyone to further support the team as they will go on to compete in the Provincial semi-final in Regina, SK next. He extended thanks to all who made the event special.
2) Councillor Zaharia acknowledged the Diwali Hindu Festival of Lights held at the Painted Hand Casino in Yorkton, SK. It celebrated new beginnings, and triumph of good over evil, and light over darkness. Councillor Zaharia thanked the Indo-Canadian Association of Yorkton for putting the event on, and encouraged attendance in the future.

Councillor Haider:
Along with Councillor Hippsley, dined at the Health Foundation Gala. Councillor Haider stated that it was a resounding success, raising close to $40,000 this year. Farming for Health shared information that they raised $243,656.00 in 2017, which contributed to over $1 million dollars raised over five (5) years; and he states they have promised to continue that program. The $37,000 dollars raised at the gala will go towards a new surgical microscope. Councillor Haider thanked the organizers for a successful event.

Councillor Kienle:
Acknowledged that the Saskatchewan ‘Advocate for Children’ – Corey O’Soup was in town. Councillor Kienle expressed that he was positively impacted by listening to the work the SIGN organization does. He also acknowledged the ministerial prayer breakfast that was held in Yorkton recently, and praised the event and it’s organizers for success in drawing people from different faiths and denominations together.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – October 10, 2017

***R00290-2017
Chyz/Haider
That the Regular Council Meeting Minutes of October 10, 2017 be approved as presented.
Carried Unanimously.***

UNFINISHED BUSINESS

- No Items

REPORTS OF COUNCIL COMMITTEES AND MATTERS REFERRED

Community Development, Parks & Recreation Committee Meeting Minutes – March 6, 2017

***R00291-2017
Goulden/Zaharia
That Council receive and file the Community Development, Parks and Recreation Committee Meeting Minutes of March 6, 2017.
Carried Unanimously.***

Protective Services Committee Meeting Minutes – September 12, 2017

***R00292-2017
Hippsley/Haider
That Council receive and file the Protective Services Committee Meeting Minutes of September 12, 2017.
Carried Unanimously.***

Planning and Infrastructure Commission Meeting Minutes – September 27, 2017

***R00293-2017
Chyz/Kienle
That Council receive and file the Planning and Infrastructure Commission Meeting Minutes of September 27, 2017.
Carried Unanimously.***

Mayor – Appointment of Two (2) Protective Services Committee Members for Balance of 2017

***R00294-2017
Hippsley/Goulden
That Terri-Ann Lepowick and Lauretta Ritchie- McInnes be appointed to serve as members of the Protective Services Committee for the balance of 2017.
Carried Unanimously.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Multicultural Council of Saskatchewan -Proclamation Request – November 18 to 26, 2017 as Multicultural Week in the City of Yorkton
A letter received on September 13, 2017, from the Multicultural Council of Saskatchewan, requesting that the Week of November 18 to 26, 2017 be proclaimed Multicultural Week in the City of Yorkton, which was circulated to Council prior to the meeting. Darlene Stakiw - Past Board Member, presented on behalf of the organization.

***R00295-2017
Goulden/Zaharia
That November 18 to 26, 2017 be proclaimed Multicultural Week in the City of Yorkton.
Carried Unanimously.***

Mayor Maloney presented a proclamation certificate to Darlene Stakiw and posed for a photo with her.

Parkland Right to Life - Proclamation Request – October 29 to November 4, 2017 as Respect for Life Week in the City of Yorkton
A letter was received on October 19, 2017 requesting that October 29 to November 4, 2017 be proclaimed Respect for Life Week in the City of Yorkton, which was circulated to Council prior the meeting. Ted Deneschuk - President of Parkland Right to Life, presented on behalf of the organization.

***R00296-2017
Kienle/Haider
That October 29 to November 4, 2017 be proclaimed as Respect for Life Week in the City of Yorkton.

Mayor Maloney and Councillor Goulden Opposed.
Carried.***

Mayor Maloney presented a proclamation certificate to Ted Deneschuk and posed for a photo with him.

Public Hearing - Bylaw No. 14/2017 – Text Amendment to Zoning Bylaw No. 14/2003: Delete Apartment – Seniors from C-3 Highway Commercial Zon
The City Clerk stated that he was not aware of any petitioners present in Council Chambers to speak to the item of interest for the Proposed Bylaw No. 14/2017- Text Amendment to Bylaw No. 14/2003 - Delete Apartment – Seniors from C-3 Highway Commercial Zone.

Public Hearing – Bylaw No. 15/2017 - Amendment to Zoning Bylaw No. 14/2003 – Rezone 80 Smith Street West from C-1 City Centre Commercial to CMI-1 Commercial-Industrial Transitional
The City Clerk stated that one (1) written submission was received from CN who is ‘deemed affected.’ He read that submission aloud.
The City Clerk then advised Council that there were petitioners present in Council Chambers to speak to the item of interest during the Public Hearing for Proposed Bylaw No. 15/2017 – Amendment to Zoning Bylaw No. 14/2003 – Rezone 80 Smith Street West from C-1 City Centre Commercial to CMI-1 Commercial-Industrial Transitional.
   1) Greg Ryan spoke in opposition from 5:29-5:30 p.m.
   2) Justine Lutz spoke in opposition on behalf of: The Boys & Girls Club of Yorkton, Community Connections, Broadway Professional Building, and South York Properties from 5:32-5:35 p.m.
   3) Earl Fraser spoke in opposition from 5:36-5:37 p.m.
   4) Lawrence Wagner as the applicant, accompanied by Dallas Baillie, presented response to the representations of the contributing petitioners, and answered Council query from 5:38-5:41 p.m.

***R00297-2017
Haider/Chyz
That Council receive and file the written submission from CN Rail as deemed affected regarding Bylaw No. 15/2017 – Amendment to Zoning Bylaw No. 14/2003 – Rezone 80 Smith Street West from C-1 City Centre Commercial to CMI-1 Commercial-Industrial Transitional, and furthermore acknowledge the verbal presentations made by the petitioners.
Carried Unanimously.***

BUSINESS ARISING OUT OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Planner - Bylaw No. 14/2017 – Text Amendment to Zoning Bylaw No. 14/2003: Delete Apartment – Seniors from C-3 Highway Commercial Zone
A report dated October 24, 2017 from the Planner regarding proposed Bylaw No. 14/2017, a Bylaw to Amend Bylaw No. 14/2003, The Zoning Bylaw, was circulated for the consideration of Council. Carlene Koroluk - Planner, presented the report to Council.

***R00298-2017
Goulden/Hippsley
That Bylaw No. 14/2017, A Bylaw of the City of Yorkton in the Province of Saskatchewan to Amend Bylaw No. 14/2003, the Zoning Bylaw by deleting “Apartment - Seniors” from the list of Permitted Uses in the C-3 Highway Commercial District be given 2nd Reading, this 30th day of October, A.D., 2017.
Carried Unanimously.***

***R00299-2017
Hippsley/Zaharia
That Bylaw No. 14/2017, A Bylaw of the City of Yorkton in the Province of Saskatchewan to Amend Bylaw No. 14/2003, the Zoning Bylaw by deleting “Apartment - Seniors” from the list of Permitted Uses in the C-3 Highway Commercial District be given 3rd Reading this 30th day of October, A.D., 2017 and entered in the City of Yorkton Bylaw Register.
Carried Unanimously.***

Planner - Bylaw No. 15/2017 – Amendment to Zoning Bylaw No. 14/2003 – Rezone 80 Smith Street West from C-1 City Centre Commercial to CMI-1 Commercial-Industrial Transitional
A report dated October 17, 2017 from the Planner regarding proposed Bylaw No. 15/2017, a Bylaw to Amend Bylaw No. 14/2003, The Zoning Bylaw, was circulated for the consideration of Council. Carlene Koroluk - Planner, presented the report to Council.

Mayor Maloney passed the Chair to Deputy Mayor Haider: 6:08-6:08p.m.

***R00300-2017
Goulden / Kienle
That Bylaw No. 15/2017, a bylaw of the City of Yorkton in the Province of Saskatchewan to amend Zoning Bylaw No. 14/2003 by rezoning Lots 6-10, Block 28, Plan 99Y04947, including civic addresses known as 80, 84 and 92 Smith Street West, from C-1 City Centre Commercial to CMI-1 Commercial-Industrial Transitional, be given second reading this 30th day of October A.D., 2017.

Councillors Chyz, Haider, Kienle and Zaharia opposed.
Defeated.***

CORRESPONDENCE

***R00301-2017
Goulden/Hippsley
That Council receive and file the following correspondence:

- Adoption Support Centre of Saskatchewan Inc.
Proclamation Request – November 2017 as Adoption Awareness Month Week in City of Yorkton.
Carried Unanimously.***

BYLAWS

-None

ADMINISTRATIVE REPORTS

Planner - Discretionary Use 08-2017 - Storage Compound/Facility in CMI-1 – Commercial-Industrial Transitional Zone – 202 Myrtle Avenue
A report dated October 24, 2017, from the Planner regarding the proposed discretionary use was circulated for the consideration of Council. Carleen Koroluk – Planner, presented the report to Council.
***R00302-2017
Goulden/Hippsley
That Administration be authorized to proceed with Public Notification for Discretionary Use application DU08-2017 which proposes a Storage Compound/Facility use as defined in the City of Yorkton Zoning Bylaw, at 202 Myrtle Avenue, legally described as Lot 31, Block 3, Plan 99Y08572, and that the application be brought back to Council for its review and decision.

Carried Unanimously.***

Director of Finance -Tax Enforcement Proceedings List of Land in Arrears
A report dated October 23, 2017, from the Director of Finance regarding the List of Land in Arrears was circulated for the consideration of Council. Shannon Bell – Director of Finance, presented the report to Council.

Mayor Maloney passed the chair to Deputy Mayor Haider 6:15-6:17 p.m.

***R00303-2017
Kienle/Hippsley
That Council authorize the advertisement of the attached Form ‘A’ List of Lands in Arrears in its entirety as per Section 3 of The Tax Enforcement Act.
Carried Unanimously.***

Director of Finance - Tax Enforcement Proceedings – Six Month Notice
A report dated October 24, 2017, from the Director of Finance regarding the Tax Enforcement Proceedings was circulated for the consideration of Council. Shannon Bell – Director of Finance, presented the report to Council.

***R00304-2017
Hippsley/Haider
That authorization be granted under Section 22 of The Tax Enforcement Act to proceed with an application of “Six Month Notice” for title to the properties listed below, but that Administration be authorized not to commence proceedings on any properties where a reasonable effort is being made to pay the tax arrears. The property roll numbers are:

494909700 504923100 514917950
494912800 504923400 514926750
495225800 505003000 515001350
495282500 505004000 524709450
504802150 505004100 524714350
504819750 505010100 524803850
504910150 505014450 525001150
504919600 514905150 505100050.

Carried Unanimously.***

Director of Legislation and Procedures - Citizen Recognition Awards
A report dated October 24, 2017, from the Director of Legislation and Procedures regarding the Citizen Recognition Awards Policy was circulated for the consideration of Council. Terrence Schneider – Director of Legislation and Procedures, presented the report to Council.

***R00305-2017
Haider/Chyz
That the current Meritorious Service Awards Policy No 10.440 be replaced by the proposed Citizen Recognition Awards Policy and that this policy takes effect for the year 2018 and forward.
Carried Unanimously.***

GIVING NOTICE OF MOTION


-No Items

IN CAMERA SESSION

***R00306-2017
Haider/Zaharia
That this Regular Council Meeting move to an In Camera Session to deal with two (2) Budgetary consideration matters and one (1) Personnel matter as per LAFOIPP Sections 5(a)(b)(c)(d)(e) 6(d)(e) – 6:26 p.m.
Carried Unanimously.***

Mayor Maloney called a seven (7) minute recess of to clear Council Chambers at 6:26 p.m.

Mayor Maloney called the In-Camera session to order at 6:37 p.m.

Council Present: Mayor Bob Maloney, Councillors: Ken Chyz, Randy Goulden, Quinn Haider, Mitch Hippsley, Aaron Kienle, and Darcy Zaharia.

City Administration Present within the bar: Lonnie Kaal – City Manager, Shannon Bell – Director of Finance, Terrence Schneider – Director of Legislation and Procedures (City Clerk), and Jessica Matsalla – Assistant City Clerk.

Others Present: Jeff Simpson - RCMP Staff Sergeant, Trevor Morrissey – Fire Chief, Rene Richard – Director of Engineering & Asset Management, and Gord Kennedy – Director of Human Resources, Trent Mandzuk Director of Public Works, and Kaylee Diduck – Human Resources Advisor.

Jeff Simpson exited Council Chambers - 7:02 p.m.
Trent Mandzuk, and René Richard exited Council Chambers – 7:48 p.m.

***R00307-2017
Zaharia/Hippsley
That Council return to the Regular Scheduled meeting agenda - 8:35 p.m.
Carried Unanimously.***

RESOLUTIONS RESULTING FROM IN CAMERA SESSION:

***R00308-2017
Haider/Chyz
That the RCMP Yorkton Municipal Detachment 2018 Budget Submission be referred to the City’s 2018 Budget deliberation process.

Carried Unanimously.***

***R00309-2017
Kienle/Zaharia
That Council support the methodology of the ‘criticality determination’ of the City’s linear assets as contained in the report of the Director of Engineering and Asset Management, and furthermore direct Administration to prepare a report regarding this concept as applicable to these assets and bring it to a future Council Meeting.
Carried Unanimously.***

***R00310-2017
Haider/Zaharia
That Council direct administration to continue negotiations with IAFF Local 1527 as per the parameters discussed in Option ‘B’ as contained in the In-Camera report of October 30, 2017 provided by the Director of Human Resources.
Carried Unanimously.***

ADJOURNMENT


***R00311-2017
Zaharia/Hippsley
That this Regular Council Meeting adjourn at 8:37 p.m.
Carried Unanimously.***


Approved this 20th day of November A.D., 2017

Bob Maloney
MAYOR

Terrence Schneider
CITY CLERK