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CITY OF YORKTON
SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES
November 20, 2017

Minutes of the Regular Council Meeting held on Monday, November 20, 2017 in City Hall Council Chambers.

Council Present: Mayor Bob Maloney, Councillors Ken Chyz, Quinn Haider, Mitch Hippsley, Aaron Kienle and Darcy Zaharia.

City Administration Present within the bar: Lonnie Kaal – City Manager, Terrence Schneider – Director of Legislation and Procedures (City Clerk), Carleen Koroluk - Planner, and Jessica Matsalla – Assistant City Clerk.

Regrets: Councillor Randy Goulden, Shannon Bell – Director of Finance, and Michael Eger – Director of Planning, Building & Development

Recording: Jessica Matsalla – Assistant City Clerk

CALL TO ORDER

A quorum being present Mayor Bob Maloney called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00312-2017
Kienle/Haider
That the Regular Council Meeting Agenda be approved as presented.
Carried Unanimously.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Haider:
Acknowledged the Yorkton Legion’s efforts in working with the schools to make Remembrance Day relevant and resonate with the students. He stated that again this year, the Legion did a spectacular job. Councillor Haider thanked the Legion on behalf of all the schools in Yorkton for their service and continued efforts.
Mayor Maloney thanked Larry Pearen and the band for all the work that has been put into performing the live band music at the Remembrance Day ceremonies over the years.

Councillor Haider also had the pleasure of cutting the ribbon for the business opening of the new gym - Anytime Fitness.

Councillor Zaharia:
Acknowledged that the Regional Football Program made it to the Provincial Final this year. Yorkton played North Battleford on the weekend, and was defeated 14-7. Councillor Zaharia commended the players, coaches, parents, and volunteers that helped to make the season a success. He stated that the outreach by the business community this year in Yorkton in support of the team and their goals was outstanding. He wanted to give a big shout out to the following: Mark Butchko, from Dairy Queen for supplying lunch and hosting a pep rally to send the team off; Mano’s Restaurant, and RE-MAX Real Estate’s - Darren Balaberda.

Councillor Hippsley:
Regarding Remembrance Day shared his experience of the Remembrance Day ceremony gathering in Vancouver, B.C., which he attended, that drew a crowd of 20,000 people. He stated that it was a nice connect to see the engagement of cities of all sizes in this ceremony, from Yorkton, SK to Vancouver BC.

Councillor Chyz:
Announced that Yorkton’s Annual Santa Claus Day is scheduled for Saturday, November 25, 2017. Many activities are planned for the day including a pancake breakfast at the fire hall, a free family movie, free family bowling, Christmas carols and hot chocolate in the park, and a Santa Day Parade for the finale. Councillor Chyz thanked sponsors supporters, and volunteers who make these yearly events successful!

Councillor Kienle:
Acknowledged that he was at the Cenotaph ceremony along with Councillor Goulden. It was a great service with the firefighters illuminating the cenotaph, the children and veterans were involved. Councillor Kienle attended the high schools’ Remembrance Day programs also.

He also acknowledged the Santa Day in Yorkton held on November 25, 2017.

Councillor Kienle promoted the Festival of Cultures; the event is scheduled to occur on Sunday, November 26, 2017 at the Sacred Heart High School. This is an opportunity to try new food, meet new people, and learn about other cultures from all over the world, which are part of our community!

Councillor Kienle promoted that on Monday, December 4, 2017, the City of Yorkton will host the CP Holiday Train over the noon hour on Livingstone Street. Musician Colin James will be performing along with Emma-Lee.

Mayor Maloney:
Passed on regrets from Councillor Goulden as she was away on Federation of Canadian Municipalities business.

Mayor Maloney also attended the ribbon cuttings of North 40 Fabrics celebrating their first anniversary on Betts Avenue. He also cut the ribbon at the Canada West Harvest Centre, welcoming Claas Farm Equipment to the community.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – October 30, 2017

***R00313-2017
Hippsley/Chyz
That the Regular Council Meeting Minutes of October 30, 2017 be approved as presented.
Carried Unanimously.***

UNFINISHED BUSINESS

- No Items

REPORTS OF COUNCIL COMMITTEES AND MATTERS REFERRED

Economic Development Committee Meeting Minutes – July 13, 2017

***R00314-2017
Kienle/Haider
That Council receive and file the Economic Development Committee Meeting Minutes of July 13, 2017.
Carried Unanimously.***

Yorkton Public Library Board Meeting Minutes – September 13, 2017

***R00315-2017
Hippsley/Chyz
That Council receive and file the Public Library Board Meeting Minutes of September 13, 2017.
Carried Unanimously.***

Planning and Infrastructure Commission Meeting Minutes – October 18, 2017

***R00316-2017
Kienle/Haider
That Council receive and file the Planning and Infrastructure Commission Meeting Minutes of October 18, 2017.
Carried Unanimously.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Public Hearing – Discretionary Use DU08-2017 Storage Compound in CMI-1 Commercial-Industrial Transitional Zone 202 Myrtle Avenue - Council Report 2
The City Clerk stated that one (1) written submission was received from Angela Bothner who is opposed to the application. The City Clerk read that submission aloud. The City Clerk then advised Council that the applicant, Connie Wiome was present in Council Chambers to speak to the item of interest during the Public Hearing for Proposed Discretionary Use DU08-2017 Storage Compound in CMI-1 Commercial-Industrial Transitional Zone 202 Myrtle Avenue.

Connie Wiome spoke on behalf of the applicant, Brice Wiome: 5:11-5:14 p.m.

***R00317-2017
Kienle/Chyz
That Council receive and file the written submission from Angela Bothner in opposition to the Discretionary Use proposed in DU08-2017 Storage Compound in CMI-1 Commercial-Industrial Transitional Zone 202 Myrtle Avenue, and furthermore acknowledge the verbal presentation made by Connie Wiome on behalf of applicant Brice Wiome.
Carried Unanimously.***

BUSINESS ARISING OUT OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Planner - Discretionary Use DU08-2017 Storage Compound in CMI-1 Commercial-Industrial Transitional Zone 202 Myrtle Avenue - Council Report 2
A report dated November 9, 2017 from the Planner regarding proposed Discretionary Use DU08-2017 Storage Compound in CMI-1 Commercial-Industrial Transitional Zone 202 Myrtle Avenue, was circulated for the consideration of Council. Carleen Koroluk - Planner, presented the report to Council.

***R00318-2017
Chyz/Hippsley
That Discretionary Use application DU08-2017 which proposes a Storage Compound use at 202 Myrtle Avenue, legally described as Lot 31, Block 3, Plan 99Y08572, be approved and that the Development Officer be authorized to issue a Development Permit.
Carried Unanimously.***

CORRESPONDENCE

- No Items

BYLAWS

Director of Legislation & Procedures - Proposed Bylaw No. 17/2017 – City Administration Bylaw
A report dated November 16, 2017 from the Director of Legislation and Procedures regarding proposed Bylaw No. 17/2017, The City Administration Bylaw, was circulated for the consideration of Council. Terrence Schneider – Director of Legislation and Procedures, presented the report to Council.

***R00319-2017
Kienle/Haider
That Bylaw No. 17/2017, The City Administration Bylaw of the City of Yorkton, in the Province of Saskatchewan to establish the powers, duties and functions of the municipal officials and employees of the City and to establish who may sign specified municipal documents on behalf of the City be introduced and given first reading, this 20th day of November, A.D., 2017.

Carried Unanimously.***

***R00320-2017
Hippsley/Zaharia
That Bylaw No. 17/2017, The City Administration Bylaw of the City of Yorkton in the Province of Saskatchewan, be given 2nd Reading, this 20th day of November, A.D., 2017.
Carried Unanimously.***

***R00321-2017
Haider/Kienle
That with receiving unanimous consent of Council, Bylaw No. 17/2017 The City Administration Bylaw, proceed to third reading at this November 20th, 2017 regular meeting of Council.

Carried Unanimously.***

***R00322-2017
Zaharia/Hippsley
That Bylaw No. 17/2017, The City Administration Bylaw of the City of Yorkton in the Province of Saskatchewan to establish the powers, duties and functions of the municipal officials and employees of the City and to establish who may sign specified municipal documents on behalf of the City, be given 3rd Reading this 20th day of November, A.D., 2017 and entered in the City of Yorkton Bylaw Register.
Carried Unanimously.***

ADMINISTRATIVE REPORTS

City Manager - New Purchasing of Goods and Services Policy No. 10.110
A report dated November 16, 2017, from the City Manager regarding a fair and equitable process of purchasing of goods and services with the objective of receiving best value for the City, was circulated for the consideration of Council. Lonnie Kaal – City Manager, presented the report to Council.

Mayor Maloney passed the chair to Deputy Mayor Hippsley: 5:51-5:53 p.m.

***R00323-2017
Haider/Chyz
That Council approves the replacement of the current “Purchasing of Goods and Services and Contract Renewals” Policy, with the revised “Purchasing of Goods and Services” Policy 10.110, as presented.***

***R00324-2017
Chyz/Zaharia
That the replacement “Purchasing of Goods and Services” Policy No. 10.110 be amended by changing the amount in section 3.5.1(a) from $500,000 to $350,000.
Carried Unanimously.***

That Council approves the replacement of the current “Purchasing of Goods and Services and Contract Renewals” Policy, with the revised “Purchasing of Goods and Services” Policy 10.110, as amended.
Carried Unanimously.***

Director of Legislation and Procedures - 2018 Council Meeting Calendar
A report dated November 15, 2017, from the Director of Legislation and Procedures regarding the 2018 Council Meeting Calendar was circulated for the consideration of Council. Terrence Schneider – Director of Legislation and Procedures, presented the report to Council.

***R00325-2017
Haider/Kienle
That the amended 2018 Council Meeting Calendar be adopted as presented.
Carried Unanimously.***

GIVING NOTICE OF MOTION


-No Items

IN CAMERA SESSION

- No Items

RESOLUTIONS RESULTING FROM IN CAMERA SESSION:

- No Items

ADJOURNMENT

***R00326-2017
Haider/Chyz
That this Regular Council Meeting adjourn at 6:02 p.m.
Carried Unanimously.***


Approved this 11th day of December A.D., 2017

Bob Maloney
MAYOR

Terrence Schneider
CITY CLERK