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CITY OF YORKTON
SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES
December 11, 2017

Minutes of the Regular Council Meeting held on Monday, December 11, 2017 in City Hall Council Chambers.

Council Present: Mayor Bob Maloney, Councillors Ken Chyz, Randy Goulden, Quinn Haider, Mitch Hippsley, Aaron Kienle and Darcy Zaharia.

City Administration Present within the bar: Lonnie Kaal – City Manager, Terrence Schneider – Director of Legislation and Procedures (City Clerk), Shannon Bell – Director of Finance, Michael Eger – Director of Planning, Building & Development and Jessica Matsalla – Assistant City Clerk.

Regrets:

Recording: Jessica Matsalla – Assistant City Clerk


CALL TO ORDER

A quorum being present Mayor Bob Maloney called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00327-2017
Kienle/Haider
That the Regular Council Meeting Agenda be approved as presented.
Carried Unanimously.***

PUBLIC ACKNOWLEDGEMENTS

Councillor Goulden:
Acknowledged the Yorkton 150 Band and Choir Concert that was held at the Yorkton Regional High School as a fundraiser to rejuvenate the Anne Portnuff Theatre for curtains, seats, and lights. Councillor Goulden thanked all the participants, the choirs, the bands, the R.C.M.P. and cadets for a wonderful evening.

Councillor Goulden also acknowledged that on December 4, 2017 the CP Holiday train stopped in Yorkton over the noon hour. There was a wonderful performance put on by Colin James. The event was held to raise funds for the Yorkton Salvation Army Food Bank, and successful it was with $4,000 received from CP Rail, along with tremendous community support through donations. Councillor Goulden expressed thanks to the citizens of Yorkton for attending.

Councillor Chyz:
Acknowledged the 20th Annual Santa Claus Day that occurred on Saturday, November 25, 2017. There were a number of events that sparked the holiday spirit in the City of Yorkton, starting off with a pancake breakfast with 1000 people in attendance! Councillor Chyz thanked Yorkton Business Improvement District (YBID) and all volunteers and sponsors for a successful day. Special mention to Mervin Laird, the parade chairman for a great job.

Councillor Haider:
Wished everyone a Merry Christmas and promoted Kinsmen’s “Operation Red Nose” service; which entails volunteers to pick one up/drop off, and also drive one’s vehicle home when one has indulged in being festive at this time of year. The service is free of charge, but donations are encouraged, which go to athletics in the community. Councillor Haider thanked the Kinsmen for providing this service to help keep our citizens safe over the holidays.

Councillor Kienle:
Acknowledged the annual Festival of Cultures that was held at Sacred Heart High School on Sunday, November 26, 2017. It was another successful event with good food, and activities. Councillor Kienle thanked the organizers, attendees, and participants, and encouraged attendance at next year’s festival.

Councillor Kienle acknowledged the convening of the Rural Municipalities of Wallace, and Orkney, the York Lake Regional Park Board Authority, and City of Yorkton representatives to network and foster relationships on November 29, 2017.

Councillor Kienle thanked the organizers of the recent City of Yorkton Christmas Party and City-Wide Christmas Party.

Mayor Maloney:
Acknowledged the ribbon-cutting at Pattison Agriculture – John Deere on December 5, 2017. The facility employs 72 people. Jim Pattison flew in from Vancouver for the opening ceremonies. Mayor Maloney commented that he is a tremendous entrepreneur. He passed congratulations to Pattison Agriculture.

Mayor Maloney stated that Council has adopted the Salvation Army Christmas Kettle. Various members of Council will be at the Parkland Mall in shifts on December 20, 2017.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – November 20, 2017

***R00328-2017
Zaharia/Hippsley
That the Regular Council Meeting Minutes of November 20, 2017 be approved as presented.
Carried Unanimously.***

UNFINISHED BUSINESS

- No Items

REPORTS OF COUNCIL COMMITTEES AND MATTERS REFERRED

Planning and Infrastructure Commission Meeting Minutes – November 8, 2017

***R00329-2017
Goulden/Haider
That Council receive and file the Planning and Infrastructure Commission Meeting Minutes of November 8, 2017.
Carried Unanimously.***

HEARING OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

Recreation Services Manager - Proclamation Request – January 2018 as Active Living Month in Yorkton
A report dated December 4, 2017, from Recreation Services Manager, requesting that the Month of January, 2018 be proclaimed Active Living Month in the City of Yorkton, was circulated to Council prior to the meeting. Taylor Morrison – Recreation Services Manager presented this request.

***R00330-2017
Hippsley/Zaharia
That Council authorize the Mayor to proclaim January 2018 as Active Living Month in Yorkton; and furthermore, that residents be encouraged to take advantage of and try out the various activities that are offered throughout the City, which are aimed at increasing physical activity.
Carried Unanimously.***

BUSINESS ARISING OUT OF PETITIONS, PUBLIC NOTICES AND PRESENTATIONS

- No Items

CORRESPONDENCE

- No Items

BYLAWS

Bylaw Coordinator and Building Official Class III - Proposed Bylaw No. 18/2017 – New Property Standards Bylaw [Introduction and 1st Reading]
A report dated December 4, 2017 from the Bylaw Coordinator and the Class III Building Official regarding proposed Bylaw No. 18/2017, New Property Standards Bylaw, was circulated for the consideration of Council. Nicole Baptist, Bylaw Coordinator and Jeff Fawcett, Class III Building Inspector, presented the report to Council.

***R00331-2017
Haider/Hippsley
That Bylaw No. 18/2017, being A Bylaw of the City of Yorkton in the Province of Saskatchewan to set and enforce standards to regulate the maintenance of properties and structures within the City of Yorkton and to ensure that all properties are continuously maintained in a reasonably attractive, tidy and safe condition be introduced and read a first time this 11th day of December, 2017, A.D.; and further that Administration be authorized to proceed with the Public Notice process.
Carried Unanimously.***

Director of Finance - Proposed Bylaw No. 19/2017 – Amend Bylaw No. 20/2006 – Water and Sewer Rates
A report dated December 4, 2017 from the Director of Finance regarding proposed Bylaw No. 19/2017 to Amend Bylaw No. 20/2016 – Establishing 2018 Water and Sewer Rates, was circulated for the consideration of Council. Shannon Bell, Director of Finance presented the report to Council.

***R00332-2017
Chyz/Kienle
That Bylaw No. 19/2017, a Bylaw in the City of Yorkton in the Province of Saskatchewan to Amend Bylaw No. 20/2006 Establishing a Water and Sewer Rates Bylaw, be introduced and given first reading this 11th day of December, A.D., 2017.
Carried Unanimously.***

***R00333-2017
Haider/Goulden
That Bylaw No. 19/2017 be given second reading this 11th day of December, A.D., 2017.
Carried Unanimously.***

***R00334-2017
Zaharia/Hippsley
That with the unanimous consent of Council, Bylaw No. 19/2017 proceed to third reading this 11th day of December, A.D., 2017.
Carried Unanimously.***

***R00335-2017
Goulden/Zaharia
That Bylaw No. 19/2017, a Bylaw in the City of Yorkton in the Province of Saskatchewan to Amend Bylaw No. 20/2006 Establishing a Water and Sewer Rates Bylaw, be given third and final reading this 11th day of December, A.D., 2017, and be registered in the Bylaw Register of the City of Yorkton.
Carried Unanimously.***

ADMINISTRATIVE REPORTS

-No Items

GIVING NOTICE OF MOTION

Councillor Goulden - Jordan Municipal Support Program (JMSP) - Federation of Canadian Municipalities (FCM) Call for Action/Expression of Interest to Recruit Municipal Technician Experts for JMSP - City of Yorkton Application to Provide Support
A notice of motion dated December 5, 2017 from Councillor Golden to apply to the Federation of Canadian Municipalities to become a Jordan Municipal Support Program municipality, was circulated for the consideration of Council. Councillor Goulden presented the report to Council.

***R00336-2017
Goulden/Kienle
That the City be authorized to apply to the Federation of Canadian Municipalities (FCM) to become a Jordan Municipal Support Program (JMSP) municipality, and if selected, that the Mayor and City Clerk be authorized to execute a Memorandum of Understanding between the City of Yorkton and the Federation of Canadian Municipalities for the purpose of establishing a formal relationship to support the Jordan Municipal Support Program (JMSP).
Carried Unanimously.***

IN CAMERA SESSION

***R00337-2017
Haider/Kienle
That this Regular Council Meeting move to an In Camera Session to deal with one (1) Property matter per LAFOIPP Sections 3, 5(a)(c) and one (1) Personnel matter as per LAFOIPP Sections 5(a)(b)(c)(d)(e) 6(d)(e) – 5:40 p.m.
Carried Unanimously.***

Mayor Maloney called a ten (10) minute recess of to clear Council Chambers – 5:40 p.m.

Mayor Maloney called the In-Camera session to order: 5:51 p.m.

Council Present: Mayor Bob Maloney, Councillors: Ken Chyz, Randy Goulden, Quinn Haider, Mitch Hippsley, Aaron Kienle, and Darcy Zaharia.

City Administration Present within the bar: Lonnie Kaal – City Manager, Shannon Bell – Director of Finance, Michael Eger – Director of Planning, Building & Development, Terrence Schneider – Director of Legislation and Procedures (City Clerk), and Jessica Matsalla – Assistant City Clerk.

Others Present: Michael Buchholzer – Director of Capital Projects and Environmental Services, Trevor Morrissey – Fire Chief, Gord Kennedy – Director of Human Resources, and Kaylee Diduck – Human Resources Advisor.

***R00338-2017
Hippsley/Haider
That Council Rise and Report to the Regular Scheduled meeting agenda – 7:01 p.m.
Carried Unanimously.***

RESOLUTIONS RESULTING FROM IN CAMERA SESSION:

***R00339-2017
Haider/Chyz
That Council authorizes Administration to proceed with Public Notice of intent to sell the following lots to Yorkton Habitat for Humanity for $60,000 plus an estimated $40,000 for utility hook-ups, which is considered to be less than fair-market value, and without a public offering:

• #51 Agricultural Avenue – Lot 11, Block C, Plan 46116
• #57 Agricultural Avenue – Lot 12, Block C, Plan 46116
• #61 Agricultural Avenue – Lot 13, Block C, Plan 46116
• #65 Agricultural Avenue – Lot 14, Block C, Plan 46116, and

furthermore, that Council direct Administration to bring a subsequent report to the January 8, 2018 Regular Meeting of Council for consideration.

Carried Unanimously.***

***R00340-2017
Zaharia/Hippsley
That Council direct administration to continue negotiations with IAFF Local 1527 as per the parameters discussed in (Option B) as contained in the In-Camera report of December 11, 2017 provided by the Director of Human Resources.
Carried Unanimously.***

ADJOURNMENT

***R00341-2017
Hippsley/Chyz
That this Regular Council Meeting adjourn: 7:02 p.m.

Carried Unanimously.***



Approved this 8th day of January A.D., 2018

Bob Maloney
MAYOR

Terrence Schneider
CITY CLERK