The City of Yorkton is committed to protecting your privacy. This Notice explains how the City collects, uses, and safeguards personal information when you interact with our website and official digital services.

Purpose and Authority

The City collects, uses, and discloses personal information in accordance with The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP).

IP Logging for Security

When you visit the City’s website, your IP address may be logged, particularly when forms are submitted, for the purpose of preventing abuse or investigating threats. These logs:

• Are not linked to form content unless required to address a verified security incident.
• Are stored separately and accessed only by authorized personnel.
• Are automatically deleted after five (5) business days, unless required by law.

In addition, the City uses Google Analytics to measure general website traffic and usage trends. This information is collected in aggregated form and is used only to improve the design and delivery of City services. The City does not use analytics for advertising, remarketing, device profiling, or personal identification.

Cookies and Optimization Tools

In addition to Google Analytics, the City of Yorkton uses Acquia Optimize to evaluate how visitors use this Site and to test improvements to its design and functionality.

• Acquia Optimize may place cookies on your device to distinguish between visits and to assess how different versions of content perform.
• Information collected through Acquia Optimize is used in aggregate form to improve user experience.
• It is not used to identify individuals, create personal profiles, or for advertising purposes.
• You can adjust your browser settings to refuse cookies or to notify you when cookies are being placed. However, doing so may affect the functionality of some Site features.

Forms and Submissions

When you complete forms or contact us electronically, the personal information you provide is collected only for the stated purpose (e.g., service requests, applications, program registrations) and accessed only by authorized City staff.

This information will not be disclosed to other public bodies or individuals except as authorized by law. The City will keep the information only for the length of time necessary to fulfill the purpose(s) for which it was collected.

Third-Party Services

The City’s website may provide links or redirects to third-party services (for example, for program registrations, facility bookings, or merchandise sales).

• These services are operated by external vendors on their own platforms, under their own Terms of Service and Privacy Policies.
• The City does not disclose your submissions to these vendors unless necessary to provide the service or as authorized by law.
• Once you are redirected, any personal information you provide will be collected, used, and retained by that vendor in accordance with their own policies and legal obligations.

The City has no control over and is not responsible for how such third parties handle your information, and we recommend reviewing the privacy policies of those websites before submitting personal information.

Social Media Privacy

The City of Yorkton maintains official accounts on third-party platforms such as Facebook, YouTube, and LinkedIn.

• Content posted on these channels may be considered a record under LA FOIP and may be subject to access-to-information requests.
• Posts and comments are generally public, and you should avoid sharing sensitive personal information on these platforms.
• For details, please see the City’s Social Media Terms of Use

Use and Disclosure of Information

Personal information collected by the City will be used only for:

• The purpose for which it was collected.
• A consistent purpose that is reasonably expected.
• Situations authorized or required by law.

The City does not sell or trade your information. Disclosure may occur only to service providers acting on the City’s behalf or as required by law.

Retention and Disposal

The City retains and disposes of records containing personal information in accordance with its records management policies and schedules, as required by LA FOIP.

Security Safeguards

The City uses reasonable physical, administrative, and technical measures to protect personal information from unauthorized access, loss, or disclosure.

Your Rights

Under LA FOIP, you have the right to:

• Request access to your personal information.
• Request corrections if you believe the information is inaccurate.
• Request a review by the Saskatchewan Information and Privacy Commissioner if you are not satisfied with the City’s response.

For details on how to make an access request, please see the City’s Freedom of Information Request page.

Contact Us

If you have questions about this Privacy Notice, or wish to make an access or correction request, contact: